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Administrative Assistant
1 week ago
Vista Capital Partners is a premier Registered Investment Advisor in the Pacific Northwest, known for its unique investment philosophy, commitment to client service, and engaging work environment. We bring our full and authentic selves to work every day and are committed to a culture of continuous growth and development in our vision to become Oregon’s most admired wealth management firm. Our mission is to build happier and more prosperous lives for both our clients and employees.
We are hiring an Administrative Assistant to join our talented team of financial service professionals.
Job SummaryThe Administrative Assistant is responsible for creating a positive and memorable first impression for our clients, vendors, and guests by warmly greeting them upon arrival. This role supports the efficient daily operations, productivity, and organization of the firm and our employees. We are seeking a highly organized individual with excellent attention to detail, strong task prioritization skills, and a dedication to providing exceptional client service.
Duties and ResponsibilitiesAdministrative Assistant responsibilities include the following:
- Create a positive experience by warmly greeting clients, vendors, and visitors
- Manage the front desk area, ensuring it is organized and clean
- Arrange front desk coverage during absences
- Answer and route mainline phone calls
- Receive, sort, and distribute mail and deliveries in a timely manner
- Coordinate and place weekly lunch and grocery orders
- Track inventory and coordinate the ordering of supplies
- Coordinate and schedule client meetings
- Mail quarterly statements to clients
- Ensure office is tidy and represents our brand
- Provide general office support
We will hire the person who best embodies and embraces Vista’s core values:
Act with Integrity- Successful relationships are built on trust.
- Keeping things simple allows us to focus on what truly matters.
- An unwavering belief in what we’re doing brings out the best in us. Passion inspires and is contagious.
- Our clients and colleagues deserve our best effort. Always.
- A fun and flexible work environment allows our people to enjoy happy and fulfilling lives.
The Administrative Assistant position typically requires the following qualifications:
- Proven experience as an Administrative Assistant or Receptionist in a professional office setting.
- Proficiency with computers and software packages, particularly Microsoft Outlook.
- Ability to work in office five days per week.
Pay/benefits are competitive based on industry standards:
- Salary based on experience
- Profit sharing
- Benefits include health care, paid time off, sabbaticals and 401(k)
- Partial and/or full financial support for professional accreditation/continuing education requirements and other education/training opportunities
VISTA CAPITAL PARTNERS IS AN EQUAL OPPORTUNITY EMPLOYER.
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