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Administrative Assistant

1 week ago


Portland, United States 24 Seven Talent Full time

24 Seven is partnering with a large, well-known company in Portland, OR to help them find an Administrative Assistant to join their team in this hybrid role. This is a full-time, 6 month contract with potential to extend or turn into a contract-to-hire opportunity. While on contract, you'd be eligible for benefits including medical, dental, vision, and more.


Ideal Candidate: will have at least 2 years of administrative support experience


Job Description:

Provide administrative support to two directors while offering leadership and training to administrative assistants within the department. Facilitate clear communication between divisions, brokers, vendors, buyers, and merchandising teams. Oversee department-wide telephone coverage and ensure seamless coordination across all functions.


Responsibilities:

  • Provide administrative support and problem-solving assistance to members of the department including routine clerical duties and coordinating travel schedules
  • Ensure accurate, efficient processing and disposition of written correspondence and protect highly confidential and sensitive information
  • Provide project support, including proofreading, managing distribution lists, reports and records
  • Maintain and file numerous daily, period, quarterly and annual reports
  • Provide professional communication on a frequent basis to other departments, divisions and suppliers
  • Assist in the coordination of company activities
  • Demonstrate familiarity with corporate policies and procedures, the various operating units, organizational levels and reporting relationships


Qualifications:

  • 2+ years office experience
  • Dedication to teamwork and a willingness to assist all members of the team
  • Excellent interpersonal skills, including oral and written communication, listening skills and diplomacy with people
  • Self-directed in planning and organizing work processes
  • Ability to work with many other groups towards successful outcomes
  • Proven analytical and problem solving skills
  • Flexibility to handle ever-changing scope of assignments and projects
  • Working knowledge of merchandising functions