Manager, Divisional Student Events

7 days ago


Chicago, United States The University Of Chicago Full time
Manager, Divisional Student Events

Apply locations Chicago, IL time type Full time posted on Posted 2 Days Ago job requisition id JR28074

Department
The Dean of Students Office in the Division of the Social Sciences provides critical support structures and guidance to students and faculty and advances the academic mission through an inclusive and student-centered approach. In collaboration with the departments and programs within the Division of the Social Sciences as well as the broader University community, the office supports students’ education and development both inside and outside the classroom. The Dean of Students Office works closely with the Academic Dean’s Office to set and implement academic, admissions, and financial goals and policies for the Division of the Social Sciences.

Job Summary
The job provides professional support and solves straightforward problems in a broad range of operational business activities in the creation of plans for events programming, marketing, and logistics. With guidance from others, monitors the execution of events. Reporting to the Associate Dean of Students for Student Advancement and Diversity, the Student Event Manager will manage divisional graduate student programming, including program budgets and student communications to achieve strategic divisional goals, including the support and well-being of a large and diverse graduate student population. Working closely with the Executive Director and Assistant Dean of MA Programs in the Social Sciences, the Student Event Manager will organize and execute a variety of MA-specific program events, including both major annual events and more frequent small events. The Student Event Manager will also support the recruitment of new graduate students by planning and implementing programs for prospective students, including the Campus Days for Visiting Students.

Responsibilities
  • Partner with Associate Dean of Students, Advancement and Diversity to oversee the Peer Mentor program, First Year Scholars program, and Dissertation Incubators.
  • Plan and organize regular student wellness activities and open social hours for graduate students to meet with the Dean of Students and the Deputy Dean for Doctoral Education.
  • Working closely with the Executive Director and Assistant Dean of MA Programs in the Social Sciences, organize and execute a variety of MA program events, including both large events like Staff and Student Orientations, annual Career Exploration Events, and the End-of-Year Celebrations, along with more frequent small events, like collaborative writing workshops, and program-specific social and academic events.
  • Executes day-to-day event logistics, and other moderately complex assignments with some guidance from others.
  • Sets up any A/V equipment.
  • Supervises and staffs events.
  • Provides post-event feedback on turnout and vendor performance.
  • Create and propose event budgets as outlined by project needs and objectives.
  • Monitor budgets for events whose support comes from several different departments.
  • Keeps track of all expenses, and prepares reports on costs.
  • Write, design, and send monthly Dean of Students email newsletter to students, with input from the DOS team, the Deputy Dean for Doctoral Education, and the Faculty Director and Executive Director of the MA programs.
  • Develop, maintain, post, and share an annual event calendar with all MA staff and students.
  • With the SSD Communications Team, produce and maintain marketing materials for events, including social media posts, websites, posters, brochures, and digital display slides.
  • Generate onsite event materials, such as printing and assembling name badges and other supplies, table tents, basic event signage, etc., following university and divisional branding guidelines.
  • Collaborates with the Graduate Recruitment Manager and/or Graduate Recruitment Manager.
  • Assist with event logistics for MA recruitment events and annual visit days.
  • Contact prospective and admitted students to answer their questions about the programs.
  • In collaboration with the Associate Dean of Students, Advancement and Diversity, recommend, develop, and evaluate appropriate intervention strategies to promote student success and persistence.
  • Work with stakeholders around division to evaluate the effectiveness of activities in achieving program objectives.
  • Research and propose events that further the strategic goals of the Division.
  • Communicate regularly with other campus offices that put on student programming, including UChicagoGRAD, Center for Identity + Inclusion, the Office of Civic Engagement, the Office of International Affairs, and Student Wellness, to understand the landscape of student programming around campus and where collaborations would be possible and advantageous.
  • Proactively contribute to overall team success by presenting ideas, identifying problems, anticipating needs and researching solutions.
  • Executes day-to-day event logistics, and other moderately complex assignments with some guidance from others.
  • Works to implement ideas for improvement as they are identified in addition to providing post-event feedback on turnout and vendor performance with direction from others.
  • Performs other related work as needed.

Minimum Qualifications
Education: Minimum requirements include a college or university degree in related field.
Work Experience: Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Preferred Qualifications
Education:

  • Bachelor’s degree.
  • Master’s degree in relevant field of study.
Experience:
  • Minimum of two years experience event planning.
Preferred Competencies
  • Demonstrated experience in developing, coordinating, and organizing an array of student programs and support services.
  • Demonstrated ability to collaborate effectively with key partners and stakeholders on campus.
  • Ability to maintain confidentiality and respect the privacy of students and staff.
  • Exceptional critical thinking and problem-solving skills.
  • Effective interpersonal, verbal, and written communication skills.
  • Must be able to demonstrate an ability to positively interact and maintain quality relationships with diverse student and staff/faculty populations and other important stakeholders at the university.
  • Must be organized, flexible, highly detail-oriented, and able to manage multiple responsibilities effectively.
  • Demonstrated commitment to cultural competency and ability to serve the needs of diverse students, especially those holding historically marginalized or underrepresented identities.
Application Documents
  • Resume (required)
  • Cover letter (required)
  • References (3) (required)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family
Communications
Role Impact
Individual Contributor
FLSA Status
Exempt
Pay Frequency
Monthly
Scheduled Weekly Hours
37.5
Benefits Eligible
Yes
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Posting Statement
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position. #J-18808-Ljbffr

  • Chicago, United States Saybrook University Full time

    Director, Student Life and Events Apply Locations: Chicago, IL; Los Angeles, CA; Washington, DC Time Type: Full time Posted On: Posted 2 Days Ago Job Requisition ID: R0011105 Job Description: The Director, Student Life and Events (Director) serves as a member of The Chicago School’s Student Success team. Founded in 1979, The Chicago School is an...


  • Chicago, United States Health Care Service Corporation Full time $90,900 - $164,200

    At HCSC, our employees are the cornerstone of our business and the foundation to our success. We empower employees with curated development plans that foster growth and promote rewarding, fulfilling careers.Join HCSC and be part of a purpose-driven company that will invest in your professional development.This position is responsible for assisting with...


  • Chicago, United States Health Care Service Corporation Full time $90,900 - $164,200

    At HCSC, our employees are the cornerstone of our business and the foundation to our success. We empower employees with curated development plans that foster growth and promote rewarding, fulfilling careers.Join HCSC and be part of a purpose-driven company that will invest in your professional development.This position is responsible for assisting with...


  • Chicago, Illinois, United States Salon 61 Events Full time

    Company OverviewSalon 61 Events is a premier event space located in the heart of River North, Chicago. Our venue offers a unique blend of style and functionality, making it an ideal location for weddings, social events, corporate gatherings, and more.


  • Chicago, United States Brick Executive Search Full time

    BRICK EXECUTIVE SEARCH HAS PARTNERED WITH THE FASTEST GROWING RETAILER IN THE UNITED STATES. This retailer known for its selling culture, and ultra trendy assortments is serving a customer who is turning heads wherever she goes!We are searching for a DIVISIONAL MERCHANDISE MANAGER POSITION SUMMARY:The Divisional Merchandise Manager is first and foremost...


  • Chicago, Illinois, United States Health Care Service Corporation Full time

    Health Care Service Corporation is a purpose-driven company that empowers employees with development plans for growth and fulfillment.We are seeking a Strategic Divisional Growth Director to join our team. This role will interface with commercial ASO business partners and third-party administrators to drive growth and optimize effectiveness within the...


  • Chicago, United States Disability Solutions Full time

    Together we fight for everyone's opportunity for a better financial future. We will do this together - with customers, partners and colleagues. We will fight for others, not against: We will stand up for and champion everyone's access to opportunities. The status quo is not good enough ... we believe every individual and every community deserves access to...


  • Chicago, United States Disability Solutions Full time

    Together we fight for everyone's opportunity for a better financial future. We will do this together - with customers, partners and colleagues. We will fight for others, not against: We will stand up for and champion everyone's access to opportunities. The status quo is not good enough ... we believe every individual and every community deserves access to...

  • Events Manager

    7 days ago


    Chicago, United States Columbia College Chicago Full time

    Columbia College Chicago is an acclaimed undergraduate and graduate institution that provides a comprehensive education in the arts, communications and public relations. We constantly aim to reach our full potential as an educational innovator, incubator of new creative practice and generator of real-world success for young creatives. We are in the heart of...


  • Chicago, United States Aba Full time

    Aba, Ema and Beatrix are hiring a DIVISIONAL BEVERAGE DIRECTOR! Lettuce Entertain You is looking for a Divisional Beverage Director with 2 years of beverage director & cocktail creation experience in a high-volume environment. Lettuce is a culinary-driven company with a genuine commitment to our people: we welcome unique perspectives and nurture diverse...


  • Chicago, United States Lettuce Entertain You Restaurants Full time

    About USAba, located in Chicago's Fulton Market neighborhood, showcases Chef Partner CJ Jacobson’s lighter style of cooking with influences from the Mediterranean including Israel, Lebanon, Turkey, and Greece.OverviewAba, Ema and Beatrix are hiring a DIVISIONAL BEVERAGE DIRECTOR!Lettuce Entertain You is looking for a Divisional Beverage Director with 2...


  • Chicago, United States Joe's Seafood, Prime Steak & Stone Crab Full time

    About USAba, located in Chicago's Fulton Market neighborhood, showcases Chef Partner CJ Jacobson’s lighter style of cooking with influences from the Mediterranean including Israel, Lebanon, Turkey, and Greece.OverviewAba, Ema and Beatrix are hiring a DIVISIONAL BEVERAGE DIRECTOR!Lettuce Entertain You is looking for a Divisional Beverage Director with 2...


  • Chicago, United States Mon Ami Gabi Full time

    About UsAba, located in Chicago's Fulton Market neighborhood, showcases Chef Partner CJ Jacobson’s lighter style of cooking with influences from the Mediterranean including Israel, Lebanon, Turkey, and Greece.OverviewAba, Ema and Beatrix are hiring a DIVISIONAL BEVERAGE DIRECTOR!Lettuce Entertain You is looking for a Divisional Beverage Director with 2...


  • Chicago, United States Aba - Fulton Market Full time

    About US: Aba, located in Chicago's Fulton Market neighborhood, showcases Chef Partner CJ Jacobson’s lighter style of cooking with influences from the Mediterranean including Israel, Lebanon, Turkey, and Greece. Overview:  Aba, Ema and Beatrix are hiring a DIVISIONAL BEVERAGE DIRECTOR!Lettuce Entertain You is looking for a Divisional Beverage Director...


  • Chicago, United States Mon Ami Gabi Full time

    About UsAba, located in Chicago's Fulton Market neighborhood, showcases Chef Partner CJ Jacobson’s lighter style of cooking with influences from the Mediterranean including Israel, Lebanon, Turkey, and Greece.OverviewAba, Ema and Beatrix are hiring a DIVISIONAL BEVERAGE DIRECTOR!Lettuce Entertain You is looking for a Divisional Beverage Director with 2...


  • Chicago, Illinois, United States PRA Business Events Full time

    Job OverviewPRA Business Events is a leading business event management firm delivering unique experiences that drive business growth and memorable events. As an Event Field Staff Professional, you will play a vital role in ensuring the success of our programs by providing exceptional client service, executing logistical coordination, and maintaining...

  • Senior Event Designer

    2 weeks ago


    Chicago, United States Christine Janda Design and Events Full time

    Job Title: Senior Event DesignerCompany Overview:CJE Design (Formally under umbrella planning company, Christine Janda Design & Events) is a premier Chicago-based event design company, renowned for crafting unforgettable experiences with a core specialty in floral design and weddings. With a distinguished reputation for excellence, creativity, and meticulous...


  • Chicago, Illinois, United States HNTB Corporation Full time

    Job Title: Divisional Finance Director - Strategic Operations LeaderEstimated Salary Range: $120,000 - $180,000 per year, depending on experience and qualifications.At HNTB Corporation, we are seeking a highly skilled Divisional Finance Director to join our team. As a key member of the division management team, you will be responsible for coordinating...


  • Chicago, Illinois, United States The University of Chicago Full time

    About the RoleThe University of Chicago seeks an experienced professional to serve as Assistant Director, College Events and Family Engagement. This individual will be responsible for creating a stronger sense of community and affinity among students, parents, and families throughout the college experience.Responsibilities- Champion the voice of parents and...

  • Events Manager

    9 hours ago


    Chicago, United States Athenaeum Center for Thought & Culture Full time

    Job DescriptionJob DescriptionJob Title: Events ManagerLocation: Chicago, IL Terms: Full-TimeRequirements: Ability to work evening and weekend hours per events scheduled as neededAbout Us:The Athenaeum Center was built in 1911 on the St. Alphonsus campus and is home to Chicago’s oldest continuously-operating off-Loop theater. Our mission is to invite...