Project Coordinator

2 weeks ago

Long Beach, United States Catalina Island Conservancy Full time $18 - $20

Project Coordinator JD Page | 1

JOB DESCRIPTION
POSITION: Project Coordinator
REPORTS TO: Director of Business Administration
CLASSIFICATION: Non-Exempt | Full-time
LOCATION: Avalon
UPDATED: 11/26/2024

POSITION SUMMARY
The Project Coordinator is responsible for the reliable and organized oversight of key
operational areas, including permits, gate access, vehicle administration, and flex room
scheduling, while providing exceptional customer service and handling requests from front-
facing customers. This role requires attention to detail and a strong commitment to enforcing
Conservancy policies, ensuring seamless day-to-day operations. The ideal candidate will exhibit
reliability, adaptability, and exceptional organizational skills, consistently upholding high
standards and ensuring compliance with all applicable regulations.

LOCATION
On-site role based in our Avalon, CA office, with occasional remote work and some ferry travel
to our Long Beach Office.


KEY RESPONSIBILITIES
• Administer the permit application process, ensuring accurate and timely approvals.
  • Manage the administrative duties of the vehicle fleet, including yearly DMV registration for
all Conservancy vehicles, other administrative duties like usage scheduling.
  • Support the reservations process for the flex rooms
  • Manage gate access, including key cards, gold keys and fob issuance, gate updates, and
repairs as needed.
  • Meet service level agreements established to ensure services and response times are
meeting expectations.
  • Assist with special projects as necessary, adapting to the organization’s evolving needs.
  • Maintain flexibility with schedule and location changes to meet operational requirements.
  • Develop and maintain organized systems for tracking operations, ensuring smooth

workflows.


Project Coordinator JD Page | 2

  • Prepare reports, track performance indicators, and ensure compliance with internal and
external regulations.
  • Perform other duties as assigned to support the organization’s goals.


PHYSICAL REQUIREMENTS
Ability to drive within Avalon, and the Interior of the Island as needed.

QUALIFICATIONS

Skills & Abilities
• Proven experience in administrative or operational management roles, with a strong focus

on operational oversight.
  • A positive and welcoming attitude, with exceptional people skills that allow for firm yet
friendly interactions, ensuring stakeholders leave with a positive experience.
  • Experience using a computer in a network environment.
  • Experience with gate control, data management, and hand-held radios (preferred).
  • Strong administrative, organizational, and multitasking skills, with the ability to manage
competing priorities effectively.
  • Conflict resolution skills and the ability to navigate challenging situations with
professionalism.
  • Strong communication skills and proficiency in computer office programs such as Word,
Excel, Outlook, and email.
  • High level of reliability and flexibility in managing multiple tasks and changing priorities.
  • Ability to follow and enforce complex policies and procedures.
Education & Experience
• High school diploma or GED required.
  • At least 2 years of experience in customer service, and or an administrative role.


COMPENSATION & BENEFITS
ESTIMATED STARTING SALARY RANGE:
$18 - $20 per hour, based on skills and experience.
We’re proud to support the health and wellbeing of the people we employ. We offer a
competitive, comprehensive benefits package that includes healthcare coverage, flexible
spending accounts, 403(b) plan with a 3% employer contribution and a 5% match — fully vested


Project Coordinator JD Page | 3

after 2 years, accrued paid time off, life insurance, disability coverage, an employee assistance
program, professional development, and other benefits that support work-life balance.

EQUAL OPPORTUNITY COMMITMENT
Catalina Island Conservancy is an equal opportunity employer, and all qualified applicants will
receive consideration for employment without regard to race, color, religion, age, sex, national
origin, ancestry, disability status, genetics, marital status, medical condition, protected veteran
status, sexual orientation, gender identity or expression, or any other characteristic protected
by federal, state, or local laws.

HOW TO APPLY
Please send a resume and cover letter to jobs@catalinaconservancy.org, listing the job title in
the subject line.

OUR STORY
The mission of the Catalina Island Conservancy is to be an exemplary steward of Island
resources through a balance of conservation, education, and recreation.
The Conservancy’s vision is for a beautifully functioning Island ecosystem for all to enjoy.
Just off the densely populated Southern California coast, Catalina Island is home to
approximately 4,000 year-round residents and more than 60 endemic species of plants and
animals found nowhere else on Earth.
The Catalina Island Conservancy protects 88 percent of Catalina Island’s approximately 48,000
acres, including the region’s longest publicly accessible undeveloped coastline.
The Conservancy is a research and conservation leader, protecting and restoring vulnerable
habitats and species in its Mediterranean climate. Conservancy staff guides Island ecosystem
recovery with the goal of generating a resilient, self-sustaining ecosystem with no endangered
forms of life.
The Conservancy offers recreational experiences and educational programs for not only the
300,000 annual visitors who choose to visit the unique and special Conservancy “Wildlands
Ecosystems” but also inspires the nearly 1.2 million visitors to other parts of the Island.
Recreation, educational engagement, service opportunities, and partnerships connect the
Island’s unique resources to people’s lives, inspiring environmental stewardship and action.
The Catalina Island Conservancy is a 501(c)(3) non-profit public charity established in 1972 to
protect and restore Catalina Island for future generations to experience and enjoy.

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