Administrative Assistant

4 days ago

Atlanta, United States The Housing Authority of the City of Atlanta (AHA) Full time

Position Summary:

The Administrative Assistant assists the supervisor with the department’s administrative activities and coordinates various administrative processes and projects. This position provides the full-range of administrative support activities for a department and has responsibility for several established and ongoing complex and or difficult processes unique to the department in addition to general administrative support for the department.

Essential Duties and Responsibilities:

  • Serves as the administrative assistant to the supervisor by providing or overseeing reception services, scheduling appointments, meetings, and travel, and maintaining the supervisor’s calendar.
  • Prepares and proofreads correspondence, reports, and other documents prepared by the supervisor, organizing and maintaining paper and electronic filing systems.
  • Initiates recurring administrative responses, coordinating projects, and assisting in the completion of reports by researching and gathering required information and preparing reports.
  • Obtains equipment, services, and supplies needed by the department by maintaining office supplies, purchases, and determining the appropriate method to pay for goods or services purchased by the department following AH policy and procedures, and utilizing the appropriate process.
  • Assists the supervisor to varying degrees in maintaining the financial control of departmental accounts by reconciling purchases and tracking expenditures.
  • Screening mail and callers, responding to and routing inquiries to appropriate personnel.
  • Organizes, coordinates and plans departmental events by securing space, equipment, food, announcements, agendas, making travel arrangements, and oversee the event as it occurs.
  • Supports the administrative business functions of the department by maintaining the department website and databases.
  • May be required to perform other related duties as required and/or assigned.

Knowledge and Skill Requirements:

  • Excellent written and oral communication skills are required.
  • Must be able to function in an environment of multiple and possibly shifting priorities.
  • Organization skills are required to ensure that time schedules are met.
  • Must be able to interface with all levels of company employees.
  • Requires a functional knowledge of corporate operations.
  • Must demonstrate judgment, tact and diplomacy in dealing with internal and external customers. Initiative is extremely valuable.

Education and Experience:

  • Requires a high school diploma or equivalent with (see experience levels below) related experience. Some college level coursework is preferred.
  • Work requires demonstrated proficiency of current office technology and software application(s), and demonstrated use of such technology/applications on a regular basis.

Working Conditions:

Works in an office environment. May require frequent bending, stooping, reaching and prolonged sitting and/or standing. May require regular lifting usually not exceeding 15 lbs. Occasional travel may be required.

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