Executive Administrator

2 days ago

Minneapolis, United States University of Minnesota Full time

Required Qualifications:

  • BA/BS or a combination of related education and work experience to equal four years; applies knowledge and skill to a recurring task or activity with emphasis typically on precision and timeliness of execution.
  • Demonstrates critical thinking skills with the ability to problem solve and provide input on process improvements.
  • Demonstrates experience handling a wide range of administrative related tasks with a commitment to professionalism and confidentiality.
  • Demonstrates interpersonal skills, including excellent verbal and written communication skills to organize and present complex information collaboratively with diverse audiences.
  • Proficiency in Microsoft Word, PowerPoint, Excel, Google applications, Adobe Acrobat with the capability to learn new systems as needed.

Preferred Qualifications:

  • Experience in administrative support in a medical research setting.
  • Must be self-motivated, self-guided, goal-oriented, and mindful of deadlines.

100%-Administrative and Operations:

  • Independently initiate communication to build relationships with potential donors, collaborating clinical departments in the Medical School, and other colleges at the University of Minnesota, to solicit donations.
  • Create connections with potential donors to solicit donations with SCI Directors and department heads.
  • Maintain accounting of donations subaccounts for each SCI-department collaborator.
  • Generate annual reports on donations.
  • Act as the primary liaison with the University of Minnesota Foundation, coordinating activities and ensuring alignment with the Stem Cell Institute’s goals.
  • Lead communication efforts between the Stem Cell Institute and the public by proactively answering complex questions, handling issues, and promoting the Institute’s programs.
  • Oversee and drive updates and changes to the Stem Cell Institute website to ensure accurate and current information such as independently managing the posting of Stem Cell Institute Seminar information to the website.
  • Develops and prepares budgets and financial reports for sponsored and/or non-sponsored accounts.
  • Plan, manage, and oversee visits to the Stem Cell Institute by scientists from other institutions, ensuring seamless coordination and a positive experience.
  • Participate actively in program and administrative planning, and oversee the execution of scientific symposiums and other events.
  • Lead the coordination and planning of the annual Stem Cell Institute Retreat and Symposium, driving the successful execution of these events.
  • Acts as representative of the unit/administrator on specifically assigned matters.
  • Represents functional areas to internal and external agencies and partners.
  • Hire and supervise work/study students to assist in administrative tasks, providing guidance and leadership to ensure efficient operations.


To learn more about the Department of Neurosurgery, please visit https://med.umn.edu/neurosurgery

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC) is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America’s Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).

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