Administrative Services Manager

4 days ago


Long Beach, United States California State University Full time $7,955 - $11,933

Under the direction of the Dean, the Administrative Services Manager is responsible for overseeing the administrative functions of the College of Professional and Continuing Education. This role ensures that the operational needs of the College are met efficiently and effectively, including managing human resources, finance, facilities, and general administrative support. The Administrative Services Manager plays a critical role in streamlining processes, improving organizational effectiveness, and supporting the College’s mission to provide high-quality programs.

Key Responsibilities
  • Human Resources Management - Oversee recruitment, hiring, onboarding, and training processes for staff within the unit. Manage employee relations, including conflict resolution, performance management, and disciplinary actions. Ensure compliance with university policies and procedures related to HR, including equal opportunity, diversity, and inclusion.
  • Financial Management and Budgeting - Develop, monitor, and manage the annual budget for the college. Oversee financial operations, including purchasing, accounts payable, and accounts receivable.
  • Facilities and Operations Management - Oversee the day-to-day maintenance and operation of college facilities, ensuring they meet the needs of staff, faculty, and students.
  • Administrative Support and Process Improvement - Provide high-level administrative support to the Dean, Directors, and other senior leaders within the College. Aid in the development and implementation of administrative policies and procedures to improve efficiency and effectiveness.
Knowledge Skills and Abilities

Strong leadership and management skills with the ability to oversee multiple functions. In-depth knowledge of HR practices, financial management, and facilities operations. Excellent communication and interpersonal skills, with the ability to work effectively with diverse stakeholders. Proven ability to manage budgets and financial processes. Ability to analyze data and make informed decisions to improve operations.

Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence."

Education and Experience
  • Bachelor’s degree in Business Administration, Public Administration, Human Resources, or a related field.
  • Minimum of 5 years of experience in administrative management, including HR and financial management, preferably in a higher education setting required.
Physical Summary

Sedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects. (10 pounds or less).

Department

CPaCE Administration

Compensation

CSU MPP Compensation Summary Range: The MPP Comp Summary Range for this position is $7,955 - $11,933 per month.

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

Benefits

This is a management level position with an attractive benefits package, which includes a vacation accrual rate of 16 hours per month, and excellent choice of medical, dental, and vision insurance, long term disability coverage, life insurance, educational fee waiver, and retirement benefits.

Classification

Administrator II

Application Procedures

Click to complete the CSULB Online Employment Application.

PLEASE FILL OUT THE APPLICATION COMPLETELY

It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position.

Additional Information

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017, as a condition of employment.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Due to the nature of this position, current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months.

CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).

California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.

Accommodations

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact StaffHR-Accommodations@csulb.edu.

Out of State Employment Policy

California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Equal Employment Statement

California State University Long Beach is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status.



  • Long Beach, California, United States Kelly Services Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. In this role, you will provide administrative support to clients in various industries, including data entry, customer service, and office management.About the RoleThis is a temporary position with the opportunity to work on long-term projects...


  • Long Beach, United States Alera Group Full time

    Alera Group is curently seeking a highly talented Agency Administrative Manager to join their team at their Newport Beach location!   Are you looking to be part of a company where you have exciting opportunities to learn, grow and make a positive impact?    Join a team where each employee is empowered to listen generously, speak straight,...


  • Long Beach, California, United States Roots Through Recovery Full time

    We are seeking a detail-oriented and compassionate Administrative Coordinator to join our team at Roots Through Recovery. This role plays a vital part in creating a safe and supportive environment for patients seeking help with their psychological well-being.Job SummaryThe Administrative Coordinator will be responsible for scheduling patient appointments,...


  • Virginia Beach, Virginia, United States Integral Health & wellness LLC Full time

    Job Title: Administrative Services ManagerWe are seeking an experienced Administrative Services Manager to oversee the day-to-day operations of our office.The ideal candidate will have a strong background in administrative management, excellent communication skills, and the ability to multitask effectively.


  • Long Beach, United States Parraway Recruitment Services Full time

    Join Our Dynamic Team! Parraway Recruitment Services is on the lookout for talented individuals to fill the roles of Technical Engineers, Business Systems Analysts, Systems Administrators, and Database Administrators (DBA). If you're an innovative thinker with a passion for technology and a knack for problem-solving, we want to hear from you! In these...


  • Long Beach, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a long term contract employment opportunity for an Administrative Assistant in Long Beach, California. The role involves a variety of tasks in the business industry, ranging from data management to scheduling appointments. As an Administrative Assistant, you will be an integral part of the team, ensuring the...


  • Long Beach, California, United States Healthcare Services Group, Inc. Full time

    About UsHealthcare Services Group, Inc. is a seasoned partner providing essential services to thousands of healthcare communities across the country.Career OverviewWe are seeking a highly motivated Manager-In-Training to join our team. As a key member of our management team, you will have the opportunity to learn and grow with our company while making a...

  • Systems Administrator

    2 weeks ago


    Long Beach, United States Insight Global Full time

    Insight Global is looking for a System Administrator for a large gas and oil company in Long Beach, CA. As a System Administrator, you will be responsible for the support, administration, and security of the company’s on-site, cloud, and remote site infrastructure. You will provide technical ownership & leadership of corporate applications and security....


  • Long Beach, United States SJS Executives LLC Full time

    SJS Executives, LLC (SJS), also doing business as SJS Industrial, is currently seeking an administrative assistant that is experienced for a possible upcoming contract supporting engineer and construction operations within a local healthcare facility. SJS is a Service-Disabled Veteran Owned Small Business (SDVOSB) with 250 employees coast to coast and a...


  • Long Beach, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a contract to permanent employment opportunity for an Administrative Assistant to join our team in the Waste, Refuse & Environmental Waste Management industry, located in Long Beach, California. This role entails a combination of administrative tasks, data entry, and office duties, with an emphasis on assisting...


  • Long Beach, California, United States City of Long Beach Full time

    About the Job">We are seeking a highly skilled Office Administrator to join our team at the City of Long Beach. As an Office Administrator, you will be responsible for providing administrative support to various departments within the city.">Responsibilities:">">Provide exceptional customer service to the public and other city employees">Perform clerical...

  • Associate Dentist

    6 months ago


    Long Beach, United States WEST COAST DENTAL ADMINISTRATIVE SERVICES LLC Full time

    $800-$900 Guaranteed Daily Compensation vs HIGH Commission General Dentist - Fantastic Career Opportunities High-end compensation in the industry, guaranteed base plus percentage production Large, diverse patient base of all payor types Provide general, specialty and orthodontic services in all offices Established organization committed to quality and...


  • Long Beach, United States Partners Personnel Management Full time

    Job Title: Administrative Assistant (Bilingual)Location: Long Beach, CAJob Description:We are seeking a detail-oriented and bilingual Administrative Assistant to join our team in Long Beach, CA. The ideal candidate will have basic computer skills, including proficiency with Microsoft Word, Excel, and other software. In this role, you will assist with...


  • Long Beach, United States Partners Personnel Management Full time

    Job Title: Administrative Assistant (Bilingual) Location: Long Beach, CA Job Description: We are seeking a detail-oriented and bilingual Administrative Assistant to join our team in Long Beach, CA. The ideal candidate will have basic computer skills, including proficiency with Microsoft Word, Excel, and other software. In this role, you will assist with...


  • Long Beach, United States Republic Services Full time

    Job DescriptionPOSITION SUMMARY: The Territory Sales Manager - ES is responsible for planning, organizing, directing and coordinating the activities of the sales team for Environmental Services, which provides its customers with non-hazardous and hazardous waste stream management, to effectively execute sales strategies that will maximize sales volume, drive...


  • Long Beach, United States Partners Personnel Full time

    Job DescriptionJob DescriptionSummary:We are seeking a detail-oriented Administrative Assistant to join our dynamic team at a leading massage chair manufacturer.Job Duties: The successful candidate will provide essential administrative support, ensuring smooth operations and excellent customer service.This role involves organizing schedules, managing...


  • Long Beach, California, United States Defense Contract Management Agency Full time

    Company OverviewThe Defense Contract Management Agency (DCMA) is a leading government agency responsible for managing and administering defense contracts.Salary: $68,694 - $99,712 per annum (based on US average salary data)Job Description:We are seeking a skilled Contract Administrator to join our team. As a Contract Administrator, you will play a vital role...


  • Long Beach, United States WOTM - Partners Professional Full time

    Job DescriptionJob DescriptionWe are seeking a detail-oriented Warehouse Administrative Clerk with proven experience in bill of ladings, order processing, and customer service. The ideal candidate will be responsible for managing shipping documentation, ensuring accurate processing of orders, and providing exceptional service to our clients.Key...


  • Long Beach, California, United States City of Long Beach Full time

    Job OverviewThe City of Long Beach is seeking a highly motivated and detail-oriented Administrative Intern to assist with social media outreach and recruitment support. This role is crucial in helping manage and expand our recruitment efforts, ensuring effective job postings and outreach while providing general administrative support to our HR team.


  • Long Beach, California, United States Molina Healthcare Full time

    Job DescriptionWe are seeking a Healthcare Administration and Operations Expert to manage our dental provider services. As a key member of our team, you will be responsible for provider contract negotiations, network development, and operations management. You will also train other team members and provide subject matter expertise to other departments.This...