Program Manager

3 weeks ago

Cincinnati, United States University of Cincinnati Full time $49,000

Current UC employees must apply internally via SuccessFactors


Founded in 1819, the University of Cincinnati ranks among the nation’s best urban public research universities. Home to 53,235 students, more than 11,000 faculty and staff and 350,000+ living alumni, UC combines a Top 35 public research university with a physical setting The New York Times calls “the most ambitious campus design program in the country.”


With the launch of Next Lives Here, the Cincinnati Innovation District, a $100 million JobsOhio investment, three straight years of record enrollment, worldwide leadership in cooperative education, a dynamic academic health center and entry into the Big 12 Conference, UC’s momentum has never been stronger. UC’s annual budget stands at $1.85 billion, and its endowment totals nearly $1.8 billion.

Job Overview

The following departments in the College of Arts & Sciences: Biology and Physics, are seeking a dedicated and experienced individual to join the team in a Program Manager role. Help with management of approximately 100+ graduate student population, admissions, orientation, scheduling and administration of exams, record keeping, and trouble-shooting. This is an in person role with the option of a hybrid schedule.

Essential Functions
  • Implement policies and procedures
  • Address application inquiries and coordinating the application review, acceptance, and denial processes (inclusive of all the below)
  • Prepare applications for faculty review
  • Prepare Grad Tracker & Graduation Audits
  • Add official Decisions in Slate
  • Maintain University records in Grad Tracker and Catalyst
  • Serve as primary point of contact for graduate students regarding issues including but not limited to graduation, registration/enrollment, student health insurance stipends/assistantships, and academic awards and tuition
  • Provide support and troubleshooting for student registration, add/drops and withdrawals
  • Schedule doctoral exams and dissertations defenses
  • Assist Graduate Directors in preparing grant and
  • Support other administrative needs of faculty and students
  • Provide troubleshooting and guidance throughout the graduation application process/work with Grad School and Grad Directors to resolve potential roadblocks to students’ graduation
  • Work with student to process reinstatement/program extension/LOAs, etc.
  • Other duties based on departmental need
  • This job description can be changed at any time
Required Education
  • Bachelor's Degree.
  • Seven (7) years of relevant work experience and/or other specialized training can be used in lieu of education requirement.
Required Experience
  • Three (3) years of relevant experience
Additional Qualifications Considered
  • Previous work experience in college/university environment
  • Effective written and oral communication skills
  • Demonstrated ability to successfully work within a collaborative community
  • Team mentality and willingness to collaborate with staff across the unit, college, and university
  • Proficient in Microsoft Outlook, Word, Excel
  • Time management and organizational skills
Application Process

Interested and qualified applicants must apply online and include:

  • Cover letter of interest (not to exceed one page)
  • Current CV/Resume
  • Three (3) professional references, with contact information

(Please use additional documents feature as needed for any attachments)

This position is not eligible for H-1B visa sponsorship

Physical Requirements/Work Environment
  • Office environment/no specific unusual physical or environmental demands.

Compensation and Benefits

UC offers a wide array of complementary and affordable benefit options, to meet the financial, educational, health, and wellness needs of you and your family. Eligibility varies by position and FTE.


  • Competitive salary range of $49,000 dependent on the candidate's experience.
  • Comprehensive insurance plans including medical, dental, vision, and prescription coverage.
  • Flexible spending accounts and an award-winning employee wellness program, plus an employee assistance program.
  • Financial security via our life and long-term disability insurance, accident and illness insurance, and retirement savings plans.
  • Generous paid time off work options including vacation, sick leave, annual holidays, and winter season days in addition to paid parental leave.
  • Tuition remission is available for employees and their eligible dependents.
  • Enjoy discounts for on and off-campus activities and services.


For questions about the UC recruiting process or to request accommodations with the application, please contact Human Resources at jobs@uc.edu.


The University of Cincinnati is an Equal Opportunity Employer.


REQ: 97622

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