Assistant Building Director, Administration

4 weeks ago

Brooklyn, United States Breaking Ground Full time $58,500 - $62,000
ABOUT US: - We believe that everyone deserves a home

Breaking Ground operates nearly 4,000 units of housing across New York City, along with housing in upstate New York and Connecticut. Supportive housing - affordable housing paired with services designed to help people maintain their homes for the long-term - is widely recognized as a proven and cost-effective solution to chronic homelessness.

But we didn't stop at providing housing. Breaking Ground's programs and services help people experiencing street homelessness - especially those who have been on the streets the longest - to come indoors. Through our Street to Home outreach program and transitional housing resources, we help people get, and stay, on the path to a permanent home.

Assistant Building Director, Administration

Reporting to the Building Director, the Assistant Building Director, Administration is responsible for ensuring effective property management and day-to-day operations at Park House. The Assistant Building Director works closely with Property Management, Leasing and Compliance, and Finance on special projects and liaises with different positions for the daily operations of the building. The Assistant Building Director supervises Rent Administrators and Office Managers and works closely with tenants, visitors, social service partners, auditors, regulatory agencies, and outside counsel.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
Oversee day-to-day building operations in the functional areas of rent collection and administration; lease renewals; subsidy management; tenant services; and general office management

Responsible for the planning and execution of the building’s annual recertification process

Oversee all landlord-tenant legal and other activities at the building in keeping with applicable laws and regulations; Breaking Ground policies and procedures; values, goals, and best practices

Collaborate with Tenant Services Coordinators, Programs staff, and External Affairs to provide tenant services at the building including activities, workshops, events, and skills-building opportunities to enhance the tenant experience

Partner with the Building Director, Assistant Directors, and social services staff to address specific resident issues and other challenges

Supervise, recruit, train, and evaluate direct reports including Rent Administrators, and Office Manager

Respond to tenant concerns about building operations

Work with Property Management leadership on agency-wide issues including the implementation of databases and report review

Ensure data is properly entered into Real Page, Breaking Portal and other database

Ensure site compliance with established departmental standard operating procedures and best practices

Maintain building contracts with outside vendors

Perform other related duties as assigned

MINIMUM QUALIFICATIONS:
Bachelor’s degree or equivalent experience

At least 5 years of experience in property management and/or social services

Supervisory experience strongly preferred

Proficiency with Microsoft Office Suite programs including Word, Excel, Outlook, and Microsoft Teams

Experience working with special needs populations, Low Income Housing Tax Credit, housing subsidies, building systems, and operations preferred

Superior conflict resolution skills

Strong written and verbal communication skills to interface effectively and efficiently with colleagues and tenants

EOE/M/F/Vet/Disabled

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