CLERK SPECIALIST

Requisition No: 841881

Agency: Department of Education

Working Title: CLERK SPECIALIST - 48005143

Pay Plan: Student/Gradte Assnt

Position Number: 48005143

Salary: 33,760.00-38,824.00

Posting Closing Date: 01/09/2025

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Florida Department of Education

Division of Public Schools

Bureau/Office of Exceptional Education and Student Services

Location: Tallahassee Turlington Building

Clerk Specialist - (OPS)

Salary: $15.00 / Hour

Candidates are typically hired at the minimum salary.

This advertisement may be used to fill multiple vacancies up to six months.

Mission of the Bureau of Exceptional Education and Student Services

The Bureau of Exceptional Education and Student Services (BEESS) administers programs for students with disabilities. Additionally, the Bureau coordinates Student Services throughout the state and participates in multiple inter-agency efforts designed to strengthen the quality and variety of services available to eligible students with disabilities.

Office Contact

Kaitlyn Williams, 850-245-0798

Job Description

This position consists of a Clerk Specialist supervised by the Senior Educational Program Director in the Dispute Resolution and Monitoring (DRM) section of the Bureau of Exceptional Education and Student Services (BEESS). This position will work closely with the DRM section and the support staff from other sections. The person in this position is expected to perform highly responsible administrative work as related to the statutory regulations of the education profession in the State of Florida. This position requires excellent communication skills in dealing with the public, appointed commissioners, and members of both the legal and educational professions. This is a great opportunity for someone highly organized, detail-oriented, and can communicate effectively.

• This position is not approved for telework and must report to the location listed above.

Duties and Responsibilities
(Note: The omission of specific job duties does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.)

The Florida Department of Education (FDOE) has an open position that is responsible for executing the following functions:

• Review requirements for publications, documents and forms in the bureau
• Answer phones
• Coordinate communication and scheduling for required activities
• Assist with tracking and filing papers and electronic documents
• Research materials for professional staff for conferences and meetings
• Tracks and updates data systems in Excel

Who We’re Looking For

The ideal incumbent must be productive under tight timeframes, balance multiple and competing priorities and maintain goal-directed behavior and performance sometimes under stressful conditions. The incumbent must interact courteously with others. The performance and behavior of all employees must demonstrate consideration of the workload concerns of others and must not negatively affect the productivity and morale of the unity. Attendance is an essential function.

Knowledge, Skills, and Abilities

Ability to understand and apply Florida Statutes and FDOE rules and policies

Ability to communicate effectively verbally and in writing

Ability to plan, organize and coordinate work assignments

Ability to produce accurate and timely information under tight timeframes, balance multiple and competing priorities, and maintain goal-oriented behavior and performance expectations

Ability to establish and maintain effective working relationships with others

Knowledge of Microsoft Office software, including Outlook, Word, PowerPoint, and Excel

Minimum Qualifications:

This is a student position. The applicant must currently be a student and able to provide class schedule on request.

• Ability to communicate effectively including verbal and written communication.
• Ability to establish and maintain working relationships with multiple stakeholders

APPLICATION INFORMATION & REQUIREMENTS

Candidate Profile (application) must be complete in its entirety. Your packet may be held up at the final review step if you are missing the below items:

• Work History (entered with the most recent/current listed first):
  • Any and all State of Florida jobs
  • Any and all Florida University jobs
  • All periods of employment from high school graduation
  • Periods of unemployment
  • Gaps 3 months or more*
  • Education
  • Volunteer Experience
• Include supervisor names and phone numbers including current place of employment.
• • Gaps 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.
• It is unacceptable to use the statement “See Resume” in place of entering work history. Your candidate profile will convert to your official application.

• If claiming Veteran’s Preference, candidate MUST attach supporting documentation (DD214).
• If claiming Right to First Interview, candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions.
• All documentation is due by the close of the vacancy announcement.

If you experience problems applying online, please call the People First Service Center at (877) 562-7287

BENEFITS INFORMATION

OPS employees do not participate in state group insurance or the state retirement system.

OPS employees may participate in the State of Florida 457 Deferred Compensation Plan.

OPS employees may wish to inquire into the following state programs:

The “Florida Discount Drug Card” program: http://www.floridadiscountdrugcard.com

The “Cover Florida” Health Care Access program: http://www.coverfloridahealthcare.com

The “Florida Kid Care” Health Insurance program: http://floridakidcare.org

BACKGROUND SCREENING REQUIREMENT

It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct required verifications. No applicant for a designated position will be employed, contracted or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, finger printing for all purposes and checks under this requirement, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, federal criminal records check through the Federal Bureau of Investigation, and local criminal records checks through local law enforcement.

SPECIAL REQUIREMENTS:

Selective Services System (SSS)

Male applicants born on or after October 1, 1962 will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire. For more information, please visit the Selective Service website.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.