Executive Assistant/Office Manager

1 month ago

San Francisco, United States Pantera Capital Full time $125,000 - $150,000
Pantera Capital is the first U.S. institutional asset manager focused exclusively on blockchain technology. Pantera launched the first cryptocurrency fund in the United States when bitcoin was at $65/BTC in 2013. The firm subsequently launched the first exclusively-blockchain venture fund. In 2017, Pantera was the first firm to offer an early-stage token fund. Pantera manages $3.3 billion across three strategies – passive, hedge, and venture – and has backed 110 early-stage token projects and 100 blockchain companies across various stages. A list of Pantera portfolio companies can be found here.

Pantera is looking for an Executive Assistant & Office Management Support. The position requires presence at the San Francisco office at least 4 days a week.

Responsibilities as EA for Head of Investor Relations and Investor Relations Team:

  • Administrative Support: Manage schedules, organize meetings, and handle correspondence for the Head of IR and IR Team.
  • Investor Prep: assist in preparing meeting notes, reports, and other materials for investor meetings and communications.
  • CRM Management: maintaining investor information on Salesforce & IR calendar; work with IR team on capturing all meeting notes and adding to CRM.
  • Answer IR calls on OpenPhone and transferring to team members
  • In charge of scanning Proofpoint for IR folder daily & releasing legitimate emails
  • Project manager for IR initiatives: introduction of innovative technology tools for IR team to optimize for efficiency, workflow management and ease of collaboration
  • Plan and organize events for IR team to facilitate connections and collaborations.
  • Lead the charge on recruiting for IR team
  • Proactively anticipate executive's needs, enhancing productivity and organizational success.

Office Management Support:

  • Greet and welcome visitors to our office, offering a beverage.
  • Setting up conference room for meetings- making sure zoom is up and running, guests are seated.
  • Maintaining the common areas, zoom rooms and conference room- including tucking chairs in, wiping down tabletop, clearing rooms of clutter.
  • Unloading, loading dishwasher and maintaining a clean sink. Wiping down counters as necessary. Cleaning out fridge of previous days leftovers.
  • Ordering lunch and groceries for the office. Restocking snacks and fridge at the beginning of the day.
  • Check Pantera mailbox daily. Scan mail and enter mail folder on S drive
  • Identifying and troubleshooting issues with kitchen appliances (dishwasher, coffee machine, fridge and microwave), printers, blinds, windows, zoom rooms etc and office systems and working with the building, IT services and other vendors to solve in a timely manner.
  • Registering all visitors in the building's security portal
  • Positive attitude to handle the wide variety of tasks requested
  • Know all security procedures for evacuation of staff in case of an emergency
  • Occasional evening assistance with in-office events

Qualifications:

  • Organizational Skills: Ability to manage multiple tasks and prioritize effectively.
  • Communication Skills: Strong verbal and written communication skills to interact with stakeholders at all levels. Must be professional, confident and gracious.
  • Attention to Detail: Precision in preparing documents and managing schedules.
  • Highly Proficient in Technology: Familiarity with office software (e.g., Microsoft Office Suite: Word, Excel, PowerPoint and investor relations platforms.
  • Must have a can-do attitude with big and small tasks. Proactive and self-motivated. Be a problem solver.
  • Highly proficient computer skills (Outlook, Word, Excel, SalesForce). Tech savvy. Apple proficiency a plus.
  • Ability to handle confidential company and personal information with discretion.
  • 5+ years' experience of administrative support preferred.
  • Bachelor's degree required.

Salary Range

$125,000—$150,000 USD

  • Office Manager and Executive Assistant

    4 weeks ago

    San Francisco, United States Renewable Energy Company Full time

    We are looking for an Office Manager and Executive Assistant to support our San Francisco office across a wide range of administrative matters. The Office Manager and Executive Assistant will ensure that the office’s operations run smoothly and in conjunction with other Executive Assistants across the country help support the administrative needs of the...

  • Office Manager

    2 weeks ago

    San Francisco, United States LHH Full time

    Office Manager / Executive Assistant LHH is currently seeking a highly organized and proactive Office Manager / Executive Assistant to support our client in San Francisco. This dual-role position combines office management responsibilities with executive-level support to ensure smooth day-to-day operations and executive efficiency. The ideal candidate will...

  • Office Manager

    2 weeks ago

    San Francisco, United States LHH Full time

    Office Manager / Executive Assistant LHH is currently seeking a highly organized and proactive Office Manager / Executive Assistant to support our client in San Francisco. This dual-role position combines office management responsibilities with executive-level support to ensure smooth day-to-day operations and executive efficiency. The ideal candidate will...

  • Office Manager

    2 weeks ago

    San Francisco, United States LHH Full time

    Office Manager / Executive Assistant LHH is currently seeking a highly organized and proactive Office Manager / Executive Assistant to support our client in San Francisco. This dual-role position combines office management responsibilities with executive-level support to ensure smooth day-to-day operations and executive efficiency. The ideal candidate will...

  • Office Manager

    5 days ago

    San Francisco, United States LHH Full time

    Office Manager / Executive AssistantLHH is currently seeking a highly organized and proactive Office Manager / Executive Assistant to support our client in San Francisco. This dual-role position combines office management responsibilities with executive-level support to ensure smooth day-to-day operations and executive efficiency. The ideal candidate will be...

  • Office Manager

    2 weeks ago

    San Francisco, United States LHH Full time

    Office Manager / Executive Assistant LHH is currently seeking a highly organized and proactive Office Manager / Executive Assistant to support our client in San Francisco. This dual-role position combines office management responsibilities with executive-level support to ensure smooth day-to-day operations and executive efficiency. The ideal candidate will...

  • Office Manager

    2 weeks ago

    San Francisco, United States LHH Recruitment Solutions Full time

    Job DescriptionJob DescriptionOffice Manager / Executive Assistant LHH is currently seeking a highly organized and proactive Office Manager / Executive Assistant to support our client in San Francisco. This dual-role position combines office management responsibilities with executive-level support to ensure smooth day-to-day operations and executive...

  • Office Manager

    21 hours ago

    San Francisco, United States Plus Power Full time

    Company Overview Plus Power is an energy storage market leader, with a market-leading 10+ GW portfolio across more than 25 US states and Canadian provinces that will transform North American electric grids into cleaner and more versatile critical infrastructure. Standalone energy storage is rapidly transforming the North American energy markets, because it...

  • Executive Assistant to Family Office Leadership

    4 weeks ago

    San Francisco Bay Area, United States Private Family Office Full time

    We are seeking an exceptional Executive Assistant to provide high-level support to the CEO, Principal, and Estate Manager of a prestigious Family Office. This role requires a strategic thinker with outstanding organizational skills, discretion, and the ability to anticipate needs before they arise. The ideal candidate will be adept at managing complex...

  • Office Manager

    1 week ago

    San Francisco, United States Ajilon Full time

    Ajilon - JobID: AEDE9DBB-C0C2-4454-B9FD-CBDAEB32CF51 [Office Assistant / Receptionist] As an Executive Assistant at Ajilon, you'll: Assist the executive team with daily administrative; Manage the CEO's email account and an active calendar of appointments; Compose and prepare correspondence; Arrange complex and detailed travel plans, itineraries and agendas...

  • LHH | Office Manager

    7 days ago

    San Francisco, United States LHH Full time

    Office Manager / Executive Assistant LHH is currently seeking a highly organized and proactive Office Manager / Executive Assistant to support our client in San Francisco. This dual-role position combines office management responsibilities with executive-level support to ensure smooth day-to-day operations and executive efficiency. The ideal candidate will...

  • LHH | Office Manager

    5 days ago

    san francisco, United States LHH Full time

    Office Manager / Executive Assistant LHH is currently seeking a highly organized and proactive Office Manager / Executive Assistant to support our client in San Francisco. This dual-role position combines office management responsibilities with executive-level support to ensure smooth day-to-day operations and executive efficiency. The ideal candidate will...

  • Private Family Office | Executive Assistant to Family Office Leadership

    2 weeks ago

    san francisco bay area, United States Private Family Office Full time

    We are seeking an exceptional Executive Assistant to provide high-level support to the CEO, Principal, and Estate Manager of a prestigious Family Office. This role requires a strategic thinker with outstanding organizational skills, discretion, and the ability to anticipate needs before they arise. The ideal candidate will be adept at managing complex...

  • Executive Office Manager

    4 days ago

    San Francisco, California, United States Ruby Peak Recruiting Full time

    Ruby Peak Recruiting is seeking a highly organized and detail-oriented executive office manager to join our team in San Francisco. As an executive assistant, you will provide administrative support to our founder and partner directly with our CFO.This role offers a wide range of responsibilities and opportunities to develop your skills and experience. You...

  • Executive Assistant

    7 days ago

    San Francisco, United States Glow Inc Full time

    About Glow: At Glow, we believe that insurance can provide peace of mind to small business owners so they can pursue their dreams. We are building a digital insurance platform that ensures small businesses have the right coverage for all their insurance needs at the lowest cost, not just when they purchase, but every year. We recently completed a $22M Series...

  • Executive Assistant

    5 days ago

    San Francisco, United States Glow Full time

    About Glow:At Glow, we believe that insurance can provide peace of mind to small business owners so they can pursue their dreams. We are building a digital insurance platform that ensures small businesses have the right coverage for all their insurance needs at the lowest cost, not just when they purchase, but every year. We recently completed a $22M Series...

  • Executive Assistant/Office Manager

    7 days ago

    South San Francisco, United States IDEAYA Biosciences Full time

    IDEAYA Biosciences (NASDAQ: IDYA) is a public, clinical-stage precision medicine oncology company committed to the discovery and development of targeted therapeutics for patient populations selected using DNA sequencing and other molecular diagnostics. Our approach integrates extensive capabilities in identifying and validating translational biomarkers with...

  • Executive Assistant

    5 days ago

    San Francisco, United States Glow Full time

    Job DescriptionAbout Glow:At Glow, we believe that insurance can provide peace of mind to small business owners so they can pursue their dreams. We are building a digital insurance platform that ensures small businesses have the right coverage for all their insurance needs at the lowest cost, not just when they purchase, but every year. We recently completed...

  • Executive Assistant

    2 weeks ago

    San Diego, United States Knockaround Full time

    About Knockaround Based in San Diego, Knockaround is the original, affordable Southern California sunglasses company providing high quality, stylish shades that won't break the bank. Knockaround sunglasses have been featured in well-known media outlets such as GQ, Newsweek, Cosmopolitan, and Runner's World and have been worn by many celebrities including...

  • Executive Assistant

    4 weeks ago

    San Diego, United States Knockaround Full time

    About KnockaroundBased in San Diego, Knockaround is the original, affordable Southern California sunglasses company providing high quality, stylish shades that won't break the bank. Knockaround sunglasses have been featured in well-known media outlets such as GQ, Newsweek, Cosmopolitan, and Runner's World and have been worn by many celebrities including...