Administrative Assistant

1 week ago

Charlotte, United States Crowder Constructors Inc Full time

Since 1947, Crowder has built a legacy of success in the construction industry. We work throughout the Southeast on heavy construction infrastructure projects ranging from bridges, dams, water and wastewater treatment facilities, power plants and other energy facilities. We are a general contractor who self performs civil, electrical and mechanical trades on both traditional and more complex alternative delivery projects.

As a family and employee-owned company, it is the spirit of not only doing the right things, but doing things the right way that is the true legacy of our founders and our people. Crowder is Building America and Proud of It as reflected in our Mission Statement:

We are dedicated to superior performance and committed to making a positive difference for our clients, for our communities, and in the lives of our employees.

If you are looking for a career, not just a job, with a company committed to your future, apply today.

CROWDER IS PROUD TO BE AN EQUAL OPPORTUNITY (EOE) AND AFFIRMATIVE ACTION (AA) EMPLOYER
All Qualified Candidates including Minorities, Females, Individuals with Disabilities and Veterans are encouraged to apply.

Crowder is a Drug Free Workplace and E-Verify Employer

Requirements: ALL Applicants must be:

  • 18 years of Age
  • Able to Pass a Drug Test
  • Legally Eligible to Work in the US

Typical duties included but are not limited to:

Office Assistance:
  • Manage office deliveries and office supplies.
  • Maintain phones and other office equipment/services and coordinate repairs/changes as needed.
  • Answer phones and greet visitors.
  • Finalize and deliver bids/proposals.
  • Assist with hiring needs and policies.
  • Assist in maintaining office space appearance.
  • Assist with quarterly community service project
  • Assist with travel plans
  • Assist project teams with various day-to-day assignments
Project Assistance:
  • In cooperation with Project Management team(s), set up projects within Crowder policies, providing notification to all necessary company personnel
  • Assist project teams as needed
  • Multi-task between 3-10 projects, with varying scopes of work and 4-5 Managers.
  • Prepare Owner Billing documents which may include Sales/Use Tax Statements, Subcontractor DBE Reports, Lien Releases
  • Generate and collect subcontracts and purchase orders according to Crowder policies and owner requirements
  • Administer subcontracts and purchase orders, obtaining required acknowledgements and documentation such as EEO, W-9, and Insurance Certificates
  • Generate pay estimates, lien waivers and change orders for subcontractors according to Crowder policy for approval by the Project Manager
  • Process vendor invoices and receiving documents
  • Receive, route, track, and retain job records according to company policy
  • Report document deficiencies to Project Managers
  • Interact with Owner, Project Managers, Field Personnel, Subcontractors, and Vendors to complete project closeout
  • Scan and index all pertinent records as documents are generated
  • Maintain a high level of professional ethics and demand the same of all employees
Division Assistance:
  • EEO - Research/Generate/Communicate/Report/Records Retention – in cooperation with EEO Officer, Employee Services and Project Team on all Federally Funded Projects
  • Manage Division Sub Prequalification approval process according to company policy
  • Maintain Project Contracts according to company policy
  • Provide support/back up for all administrative staff in the building as needed and as time allows.
  • Primary Backup for Office Staff which includes but not limited to:
    • Greet visitors, manage mail, office deliveries and office supplies, maintain phones and other office equipment/services and coordinate repairs/changes, maintain Division weekly schedule, compile weekly per diem, vehicle registrations/tags/insurance/fuelman cards, weekly fuelman invoice for Division, request Visa cards and collect outstanding Visa statements, order office supplies, birthday cards for Division, process Division expense/mileage reimbursements, order/setup Division lunches, maintain Division Fish Fry and Christmas card lists

Skills, Knowledge, Qualifications, & Experience:

  • Must have two years Administrative Assistant experience, preferably in the construction industry, or Associates Degree plus one year of experience
  • High School Diploma or GED
  • Strong written and verbal communication skills
  • Proficient in Microsoft Outlook, Word and Excel
  • Proficient in multi-line switchboard
  • Proficient 10-key operation
  • Proficient use of office equipment including copiers/printers, fax and postage meters
  • Proficient use of company databases including COINS
  • Must have a valid, non-restrictive driver’s license and the ability/willingness to drive for company business

Benefits:

Crowder’s Mission Statement is the commitment to “make a positive difference in the lives of our employees.” Our comprehensive benefits package is custom-designed to achieve that goal through access to the following competitive benefits:

  • Health Plans, including Medical, Dental and Vision
  • Tax-Advantaged Spending Accounts (HSA and FSA)
  • Wellness Program with Incentives
  • 401k Savings Plan
  • Life/AD&D and Disability Insurance
  • Company Paid Holiday, Vacation and Sick Leave
  • Crowder YOUniversity Career-Based Training
  • Educational Assistance

Benefits may vary based on position and length of employment.

Click the Apply button above to be considered for the opening.

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