Administrative Assistant

3 weeks ago

Baltimore, United States Cardinal Shehan School Full time $20 - $25

The Administrative Assistant will perform a wide range of administrative and office support activities for the school office.

Essential Functions
  • Greet office visitors in a friendly manner.
  • Provide information and support to parents, students, and staff as needed.
  • Assist with solving school/office problems with clarity and positivity.
  • Work with office staff to find solutions to parent inquiries.
  • Maintain records for the school office, including maintaining student files via paper and electronically.
  • Answering and assisting incoming office calls in a friendly, positive manner.
  • Create documents including correspondence and reports to other schools, businesses, and parents.
  • Schedule and coordinate meetings, appointments, events, and travel arrangements.
  • Assist parent volunteers with fundraising needs and events.
  • Sort and distribute incoming mail.
  • Maintain the VIRTUS database.
  • Maintain daily attendance, tardies, and other requests, entering this information into PowerSchool.
  • Assist with Admissions where necessary.
  • Collaborate on the preparation of documents for standardized testing.
Position Qualifications
  • Some college experience a plus.
  • 2-5 years' experience in an administrative support role.
  • Previous experience in an educational setting (preferred).
  • Proficient in Microsoft Office, including Microsoft Outlook, and Google Docs.
  • Knowledge of principles and practice of office management.
  • Commitment to exemplary customer service.
  • Strong written and verbal communication skills.
  • Desire to participate in on-going training.
  • Teamwork with an emphasis on flexibility and adaptability.
  • Effective problem solving, prioritization, and decision-making skills.
  • Attention to detail and accuracy.
  • Ability to deal with the ambiguity of handling new questions or problems that occur throughout the day.
  • The ability to juggle multiple projects at the same time.
  • Willingness to research previous solutions as a resource in solving current issues.
  • Punctuality.
Benefits

We offer a comprehensive and competitive benefits package with this position, including health, dental, and vision coverage; employer-paid life and disability insurance; automatic enrollment in the 403(b) plan and employer contribution (whether or not the employee contributes); and generous paid holiday, sick and vacation leave.

Preferred Skills
  • Attention to Detail
  • Database Maintenance
  • Event Coordination
  • Friendly Demeanor
  • Google Docs
  • Microsoft Office Suite
  • Record Maintenance
  • Excellent Follow-through
  • Problem Solver
  • Mail distribution
  • Teamwork Collaboration

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