Operation Assistant

3 weeks ago

Vista, United States Marquee Staffing - CB Full time
Job DescriptionJob Description

Manufacturing Company is Vista is looking to hire an Operations Assistant this position is a temp to hire. The right candidate will be reponsible for the following :

An operations assistant is an administrative support role responsible for facilitating the smooth day-to-day operations of a company by managing various administrative tasks, including data entry, document management, scheduling, communication, and reporting, often working closely with different departments to ensure efficient workflow and achieve organizational goals. 

Key responsibilities of an operations assistant may include:  

  • Data management: Entering and updating data into spreadsheets and databases, maintaining accurate records, generating reports based on data analysis.
  • Document control: Filing, retrieving, and organizing important documents, ensuring proper document storage and accessibility.
  • Scheduling and coordination: Arranging meetings, managing calendars, coordinating travel arrangements for staff members. 
  • Communication support: Answering phone calls, responding to emails, drafting correspondence, and disseminating information   internally.
  • Project assistance: Supporting project managers with tasks like tracking progress, compiling reports, and managing project timelines. 
  • Administrative tasks: Maintaining office supplies, processing invoices, handling basic IT issues, and managing office equipment.
  • Compliance support: Assisting with maintaining compliance documentation and records.
  •  International Orders Data entry.
  • New product set-up, ASN’s , EDI customers , IDM maintenance (Data entry)
  • Vendor account maintenance.
  •  Customer service support: Responding to customer inquiries and resolving basic issues
  •  Inventory management: Tracking stock levels and coordinating inventory orders
  •  Event planning assistance: Coordinating logistics for company events
  •  Compliance reporting: Preparing reports related to regulatory compliance  

Required skills:

  • Strong organizational skills: Ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines effectively.  
  • Attention to detail: High level of accuracy when handling data and documents.
  • Proficiency in Microsoft Office Suite: Excellent skills in programs like Excel, Word, PowerPoint, and Outlook.
  • Communication skills: Clear and concise written and verbal communication to interact with various stakeholders. 
  • Basic analytical skills: Ability to interpret data and generate reports.
  •  Adaptability: Flexibility to handle changing priorities and work in a fast-paced environment. 
  • Bilingual English and Spanish is necessary.

Monday - Friday 

Company DescriptionMarquee Staffing has built a reputation on expert local market knowledge, unparalleled personalized service and the ability to deliver winning candidates and job opportunities.

Marquee operates offices located conveniently throughout Southern California. Each branch is full-service, providing temporary, contract, contract-to-hire and direct placement services for a diverse set of clients. Each branch has recruiters who specialize in key industries, ensuring that our clients get the best match possible for each open position and that our candidates get expert guidance in their career path.
Apply with usCompany DescriptionMarquee Staffing has built a reputation on expert local market knowledge, unparalleled personalized service and the ability to deliver winning candidates and job opportunities.\r
\r
Marquee operates offices located conveniently throughout Southern California. Each branch is full-service, providing temporary, contract, contract-to-hire and direct placement services for a diverse set of clients. Each branch has recruiters who specialize in key industries, ensuring that our clients get the best match possible for each open position and that our candidates get expert guidance in their career path.\r
Apply with us

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