Assistant Site Manager

4 weeks ago

Pittsburgh, United States Housing Authority of the City of Pittsburgh Full time
Job DescriptionJob Description

Summary

The primary purpose of this position is to assist the Site Manager in directing all facets of business at HACP-operated sites. The incumbent will be responsible for providing support by overseeing property management employees, ensuring that all procedures and units are compliant with HUD, state, local, and HACP regulations, and enforcing leasing agreements and timely rent payments by residents. This position requires attendance at evening meetings, as well as the ability to be on call for two weeks each month.

All activities must support the Housing Authority of the City of Pittsburgh (“HACP” or “Authority”) mission, strategic goals and objectives.

 

Essential Duties and Responsibilities

The position duties and responsibilities listed below describe the general nature and scope of work. Other responsibilities, duties and skills may be required and assigned, as needed.

  • Assists in the managing the work of staff including: assigning, planning, and reviewing work, evaluating work performance and completing performance evaluations, coordinating activities, maintaining standards, allocating personnel, selecting new employees, training, acting on employee problems, and recommending and implementing discipline.
  • Develops a thorough knowledge and understanding of: HACP housing policies and procedures, site-based administrative processes, site-based accounting practices, all legal processes in which a property may be involved, all HACP forms and document requirements, labor contracts and HR policies, local market for low-income housing, and sound business practices of real estate rental industry, including marketing techniques. 
  • Works with Site Manager to ensure the efficient operations of assigned sites by: developing and managing budgets and business plans, establishing goals and objectives, identifying deficiencies and missed targets/timelines, and enacting adjustments as needed to positively impact performance.
  • Performs necessary rent collection activities; takes steps to reduce rent delinquency rate and takes corrective legal action as necessary. 
  • Shows units to eligible housing applicants and conducts lease orientation and signing, as directed by the Site Manager.
  • Assists in enforcing lease parameters; develops and maintains documentation of “for cause” eviction activities as necessary.
  • Assists in conducting regular site inspections and provide written reports of activities and findings.
  • Ensures timely completion and documentation of all maintenance activities and work orders.
  • Assists Facilities Services staff in the vacant unit turnaround process, including prioritization of units, assignment of resources, and communications on unit status with other departments.
  • Maintains good resident communications and relations, including holding regular meetings with resident leadership.
  • Assists the Site Manager and Asset Manager in conducting quality control and operational reviews to ensure compliance with federal, state, local, and HACP procedures.
  • Gathers data, analyzes information, and prepares monthly reports of key indicators as needed. 
  • Performs other duties as assigned.


Education and/or Experience

Bachelor’s Degree in business administration, public administration, real estate or related field from an accredited college or university supplemented by three (3) years’ experience in public housing or real estate. Must be able to obtain a Certified Public Housing Manager certification during probationary period. Must possess a valid Pennsylvania driver’s license and be insurable under the Authority’s plan.

 

Technical Skills

To perform this job successfully, the employee should have strong computer skills (MS Word, Excel, and Outlook). Must have the ability to learn other computer software programs as required by assigned tasks.

The employee must receive a “Pass” rating on all trainings/examinations required for the employee (as identified by the HR Director, Director of Asset Management or designee).

  • Probationary Period: Trainings/examinations required during probationary period must be successfully completed having received a “Pass” rating prior to the end of the probationary period. If the employee does not receive a “Pass” rating on the first attempt, they may be afforded one additional attempt to receive a “Pass” rating. Failure to receive a “Pass” rating for any training may result in employment separation.
  • General Trainings: Trainings/examinations identified as required during employment at HACP must be completed successfully with a “Pass” rating. The employee must receive a “Pass” rating on any training/examination taken within six (6) months of the training. Failure to receive a “Pass” rating for any training may result in employment separation.

 

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

To perform this job successfully, the employee is frequently required to travel to various Authority properties. Daily movements include sitting; standing; reaching and grasping; operating computers and other office equipment; moving about the properties; and attending onsite meetings and offsite meetings. The employee must be able to exchange information in person, in writing, and via telephone. The employee must occasionally transport up to 25 pounds.

 

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position works in office environment and on Authority properties, which may cause the employee to experience a range in temperatures and other weather conditions. The noise level may be loud and the environment may be more hazardous than a standard office environment. This position may be required to work with contractors and vendors as well as Authority residents. The atmosphere is demanding and requires management of time sensitive issues and requests. Incumbent may encounter difficult situations involving tenants.

Must have reliable transportation to and from work and to get to and from multiple HACP locations based on business needs and assignments.


The Housing Authority of the City of Pittsburgh (HACP) provides equal employment opportunities (EEO) to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Company DescriptionThe Housing Authority of the City of Pittsburgh (HACP) is a municipal corporation, formed under the United States Housing Act of 1937, charged with providing decent, affordable housing for low-income persons. The Authority is governed by a Board of Directors, which establishes goals, approves policy and budgets, and provides general direction to the HACP Executive Staff.

HACP provides publicly assisted housing comprised of traditional public housing, scattered sites, and Housing Choice Vouchers (Section 8). We currently house more than 18,000 Pittsburghers, manage more than 2,200 public housing units, and provide oversight of an additional 600+ mixed-finance units.

More than half of our residents live in privately managed rental properties located across the City of Pittsburgh through their participation in the Housing Choice Voucher Program (Section 8).
Our facilities are conveniently located throughout Pittsburgh, with public and senior housing communities located in each region of the city.

HACP’s purpose is to develop and make affordable, safe housing available and help families achieve the independence they strive for. A brighter future is always within reach, thanks to the commitment of HACP.Company DescriptionThe Housing Authority of the City of Pittsburgh (HACP) is a municipal corporation, formed under the United States Housing Act of 1937, charged with providing decent, affordable housing for low-income persons. The Authority is governed by a Board of Directors, which establishes goals, approves policy and budgets, and provides general direction to the HACP Executive Staff.\r
\r
HACP provides publicly assisted housing comprised of traditional public housing, scattered sites, and Housing Choice Vouchers (Section 8). We currently house more than 18,000 Pittsburghers, manage more than 2,200 public housing units, and provide oversight of an additional 600+ mixed-finance units.\r
\r
More than half of our residents live in privately managed rental properties located across the City of Pittsburgh through their participation in the Housing Choice Voucher Program (Section 8).\r
Our facilities are conveniently located throughout Pittsburgh, with public and senior housing communities located in each region of the city.\r
\r
HACP’s purpose is to develop and make affordable, safe housing available and help families achieve the independence they strive for. A brighter future is always within reach, thanks to the commitment of HACP.

  • Site Management Director

    11 hours ago

    Pittsburgh, Pennsylvania, United States Parry Custom Homes Full time

    We are seeking a highly organized and skilled professional to oversee the construction of custom homes in the Pittsburgh suburbs.Responsibilities:The ideal candidate will be responsible for managing a team of contractors to deliver top-quality homes that meet our customers' needs.Coordinate daily activities to ensure timely completion of projectsTrain,...

  • #13 Assistant Manager

    4 weeks ago

    Pittsburgh, United States Sweetpea's Full time

    Job DetailsJob Location 1980 PAINTERS RUN ROAD - PITTSBURGH, PA Position Type Full Time Education Level None Travel Percentage None Job Shift Any Job Category Retail Description Sweet Pea's is locally owned and operated, we offer competitive pay based on experience, a referral bonus program, advancement opportunities, performance based reviews at 90 days of...

  • Assistant Community Manager

    4 weeks ago

    Pittsburgh, United States TREK Development Group Inc Full time

    Position Description: The Assistant Community Manager works to advance TREK’s mission: to Create Value, Strengthen Communities, and Enhance Lives at our various communities. With this Triple Aim in mind, TREK and its employees are committed to the three tenants of our Hospitality Covenant: We treat everyone with the kindness we all want; we each do our...

  • Office Assistant

    4 weeks ago

    Pittsburgh, United States Blink Health Full time

    Company Overview: Blink Health is the fastest growing healthcare technology company that builds products to make prescriptions accessible and affordable to everybody. Our two primary products - BlinkRx and Quick Save - remove traditional roadblocks within the current prescription supply chain, resulting in better access to critical medications and improved...

  • Office Assistant

    4 weeks ago

    Pittsburgh, United States Blink Health Full time

    Company Overview: Blink Health is the fastest growing healthcare technology company that builds products to make prescriptions accessible and affordable to everybody. Our two primary products - BlinkRx and Quick Save - remove traditional roadblocks within the current prescription supply chain, resulting in better access to critical medications and improved...

  • Part-time Customer Service Representative

    1 month ago

    Pittsburgh, Pennsylvania, United States Geeks on Site Full time

    Job DescriptionGeeks on Site provides top-quality contact center solutions, managing inbound, outbound, and business process outsourcing services. We pride ourselves on seamless integration with our clients' businesses and offer excellent training and growth opportunities.Responsibilities:Handle inbound calls efficiently and professionallyResolve customer...

  • Safety Truck Driver Site Manager

    1 month ago

    Pittsburgh, United States TechWise Full time

    Safety Truck Driver Site Manager Experience Level: Experienced Location: Various Locations Type: Temporary contract, Full-Time Education: High School Wage: $68,640/year Status: Exempt Bonus: $5000 Performance Based Travel: 100% Shift: Varies Category: Transportation Hours/Location of Operations: Shifts will vary, so applicants must be willing to...

  • Assistant Project Manager

    1 week ago

    Pittsburgh, United States Civil & Environmental Consultants, Inc. Full time

    Civil Engineering - Assistant Project Manager ($5,000 Sign-on Bonus)Job LocationsUS-PA-Pittsburgh (Moon Township)CategoryCivilTypeFull-TimeOverviewAs an Civil Engineering Assistant Project Manager for Civil & Environmental Consultants, Inc. in our Pittsburgh, PA office, you will work with project teams to create civil engineering site development designs,...

  • Assistant Project Manager

    2 weeks ago

    Pittsburgh, United States Civil & Environmental Consultants, Inc. Full time

    Civil Engineering - Assistant Project Manager ($5,000 Sign-on Bonus)Job LocationsUS-PA-Pittsburgh (Moon Township)CategoryCivilTypeFull-TimeOverviewAs an Civil Engineering Assistant Project Manager for Civil & Environmental Consultants, Inc. in our Pittsburgh, PA office, you will work with project teams to create civil engineering site development designs,...

  • Site Director at Pittsburgh King

    2 months ago

    Pittsburgh, United States KinderCare Education Full time

    Futures start here. Where first steps, new friendships, and confident learners are born. At KinderCare Learning Companies, the first and only early childhood education provider recognized with the Gallup Exceptional Workplace Award, we offer a variety of early education and child care options for families. We pave the way for their lifelong learning journey...

  • Site Civil Engineer

    4 weeks ago

    Pittsburgh, United States Bohler Engineering Full time

    Overview At Bohler, we empower the ambitious to become the accomplished. This greater purpose connects us with like-minded professionals, fosters meaningful relationships, and generates the alignment necessary to produce an unrivaled consulting and employment experience. Our Pittsburgh, PA office is looking for a Design Engineer who embodies this purpose. ...

  • Civil/Site Senior Engineer

    4 weeks ago

    Pittsburgh, United States Colliers Engineering & Design Full time

    Overview: A Civil/Site Senior Engineer is a key member of the Civil/Site design team. A Senior Engineer is responsible for various technical aspects of land development projects including, but not limited to: site feasibility and conceptual planning, detailed grading, drainage designs and profiles, stormwater management, designing Erosion & Sedimentation...

  • Assistant Property Manager Commercial Real Estate

    4 weeks ago

    Pittsburgh, United States The Buncher Company Full time

    Our top firm is seeking a property manager with a proven track record of success. The ideal candidate will be professional at all times, exhibit strong organizational skills, and thrive in a fast-paced environment. The property manager will also display excellent business judgment, have an acute concern for customer satisfaction, and possess a strong sense...

  • Site Director for Before and After School

    5 months ago

    Pittsburgh, United States KinderCare Education Full time

    Futures start here. Where first steps, new friendships, and confident learners are born. At KinderCare Learning Companies, the first and only early childhood education provider recognized with the Gallup Exceptional Workplace Award, we offer a variety of early education and child care options for families. We pave the way for their lifelong learning journey...

  • Senior Site Civil Engineer

    4 weeks ago

    Pittsburgh, United States Bohler Engineering Full time

    Overview At Bohler, we empower the ambitious to become the accomplished. This greater purpose connects us with like-minded professionals, fosters meaningful relationships, and generates the alignment necessary to produce an unrivaled consulting and employment experience. Our Pittsburgh, PA office is looking for a Senior Design Engineer who embodies this...

  • Senior Site Civil Engineer

    4 weeks ago

    Pittsburgh, United States Bohler Engineering Full time

    Overview At Bohler, we empower the ambitious to become the accomplished. This greater purpose connects us with like-minded professionals, fosters meaningful relationships, and generates the alignment necessary to produce an unrivaled consulting and employment experience. Our Pittsburgh, PA office is looking for a Senior Design Engineer who embodies this...

  • Assistant Property Manager

    4 weeks ago

    Pittsburgh, United States The Buncher Company Full time

    Description Our top firm is seeking a property manager with a proven track record of success. The ideal candidate will be professional at all times, exhibit strong organizational skills, and thrive in a fast-paced environment. The property manager will also display excellent business judgment, have an acute concern for customer satisfaction, and possess a...

  • Security Shift Supervisor

    1 month ago

    Pittsburgh, Pennsylvania, United States MSCCN Full time

    Job Summary: We are seeking a highly skilled Security Shift Supervisor to join our team at a Union Site in Pittsburgh. As a Security Shift Supervisor, you will be responsible for supervising and coordinating the delivery of quality services on a specific shift at an assigned customer. The ideal candidate will have effective written and oral communication and...

  • Site Reliability Engineer

    3 weeks ago

    pittsburgh, United States Rose International Full time

    Date Posted: 11/08/2024Hiring Organization: Rose InternationalPosition Number: 474141Job Title: Site Reliability EngineerJob Location: Pittsburgh, PA, USA, 15222Work Model: HybridShift:Hybrid: 3 days in office / 2 remoteHours: 8 am to 5 pm CSTEmployment Type: Temp to HireEstimated Duration (In months): 6Min Hourly Rate($): 65.00Max Hourly Rate($): 70.00Must...

  • Site Reliability Engineer

    3 weeks ago

    Pittsburgh, United States Rose International Full time

    Date Posted: 11/08/2024Hiring Organization: Rose InternationalPosition Number: 474141Job Title: Site Reliability EngineerJob Location: Pittsburgh, PA, USA, 15222Work Model: HybridShift:Hybrid: 3 days in office / 2 remoteHours: 8 am to 5 pm CSTEmployment Type: Temp to HireEstimated Duration (In months): 6Min Hourly Rate($): 65.00Max Hourly Rate($): 70.00Must...