Executive Operations Coordinator

1 month ago

Phoenix, United States TRIFECTA Part time
Job DescriptionJob Description

Job Title: Executive Operations Coordinator (Bilingual Preferred) – Hybrid/Part-Time

Location: Hybrid (Part Remote, Part On-Site in Phoenix, Arizona)

Who We Are

At TRIFECTA, we’re not just redefining the staffing industry—we’re building it from the ground up. As a fast-growing startup, we’re creating innovative solutions for great pay, great schedules, and great work environments.

This is more than a job; it’s an opportunity to play a pivotal role in shaping how we operate. You’ll face challenges, but you’ll also help create solutions, build systems, and make a lasting impact. If you thrive in environments where you can build, innovate, and grow, this is the role for you.

About the Role

We’re seeking a highly organized, proactive, and entrepreneurial Executive Operations Coordinator to support our leadership team.

In this role, you’ll navigate a dynamic environment where many processes and systems are still being developed. It’s not a position where everything is laid out for you—you’ll be helping build from scratch. This means creating order out of chaos, solving problems on the fly, and contributing directly to TRIFECTA’s growth and success.

As we grow, so will you. This part-time role is designed to evolve into a full-time position with opportunities for promotions, raises, and performance-based bonuses.

What Success Looks Like

Your Contributions Will Include:

  • Creating and Optimizing Systems:

    • Design and implement processes for scheduling, communication, and daily operations.
    • Develop templates, filing systems, and procedures to streamline workflows.
    • Identify gaps and propose scalable solutions.

  • Providing Executive Support:

    • Manage calendars, coordinate meetings, and handle travel plans with precision.
    • Draft professional emails, reports, and presentations.
    • Anticipate the executive’s needs and ensure priorities are met.

  • Driving Operational Excellence:

    • Collaborate on recruiting, onboarding, and compliance documentation.
    • Serve as a key point of contact for clients and internal teams in both English and Spanish.
    • Protect organizational integrity by maintaining confidentiality.

  • Solving Problems and Innovating:

    • Address challenges proactively and find creative solutions.
    • Help shape how TRIFECTA operates, ensuring efficiency and scalability.

What We’re Looking For

We need someone who thrives in a startup environment—a builder, innovator, and problem-solver who can handle both the opportunities and the challenges.

The Ideal Candidate Will Be:

  • A Builder: Excited to create systems and processes from scratch.
  • Highly Organized: Able to juggle multiple priorities while maintaining attention to detail.
  • A Strategic Thinker: Sees the big picture and plans accordingly.
  • Bilingual and Professional: Fluent in English and Spanish, with strong communication skills in both.
  • Integrity-Driven: Handles sensitive information with professionalism and care.

Skills & Qualifications:

  • Experience: 3+ years in administrative, operations, or executive support roles.
  • Tech-Savvy: Proficient in Google Workspace, Microsoft Office, and familiarity with ATS or HR software.
  • Adaptable: Comfortable in a dynamic, evolving startup environment.

What’s In It For You?

  • Competitive Pay: $18–$25 per hour, with opportunities for raises based on performance.
  • Growth Potential: This role is designed to grow into a full-time position with promotions, performance bonuses, and leadership opportunities.
  • Impactful Work: Be part of shaping a company’s foundation and directly contributing to its success.
  • Flexibility: Enjoy a hybrid schedule (Monday–Friday, 4–6 hours daily).
  • Recognition and Rewards: Receive financial and professional rewards for your contributions.
  • Supportive Culture: Join a collaborative team that values innovation, integrity, and excellence.

What You Should Know

At TRIFECTA, we embrace the challenges of being a startup. This role is best suited for someone who:

  • Is energized by building processes and systems from scratch.
  • Can navigate ambiguity and prioritize effectively in a fast-paced environment.
  • Sees challenges as opportunities for growth and innovation.

You won’t find pre-built roadmaps or fixed procedures here. Instead, you’ll be creating them—laying the foundation for a company’s future success.

How to Apply

If you’re excited about the challenge of building processes, solving problems, and contributing to a growing company, we want to hear from you

To apply, submit:

  1. Your updated resume.
  2. A cover letter highlighting your experience building systems from scratch and what excites you about this opportunity.

Applications are reviewed on a rolling basis, so don’t wait—apply today

 

Company DescriptionAt TRIFECTA, we specialize in matching high-​quality, permanent, contract, and temporary ​talent with companies that offer the trifecta: ​great pay, great schedules, and a great work ​environment. Whether you're an employer ​looking to build a thriving team or a job seeker ​ready for your next career move, TRIFECTA is ​your go-to partner.Company DescriptionAt TRIFECTA, we specialize in matching high-​quality, permanent, contract, and temporary ​talent with companies that offer the trifecta: ​great pay, great schedules, and a great work ​environment. Whether you're an employer ​looking to build a thriving team or a job seeker ​ready for your next career move, TRIFECTA is ​your go-to partner.

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