Executive Assistant to CEO

7 days ago

Santa Ana, United States Medical Practice Company Full time
Job DescriptionJob Description

Job Title: Executive Assistant to CEO

Location: Santa Ana, CA

Employment Type: Full-time, In-Office

About the Role

As an Executive Assistant to the CEO of an established medical practice, you will play a pivotal role in ensuring the CEO’s office operates efficiently and effectively. You will manage critical tasks, anticipate needs, and act as a key point of contact for internal and external stakeholders.

Key Responsibilities

  • Manage the CEO’s calendar. Scheduling meetings, appointments, and travel arrangements.

  • Prepare agendas, presentations, and reports for meetings.

  • Serve as the primary liaison between the CEO and internal/external stakeholders.

  • Handle sensitive and confidential information with discretion.

  • Coordinate organization for events, conferences, and special projects.

  • Assist in prioritizing tasks and ensuring deadlines are met.

  • Conduct research and prepare briefing materials for the CEO.

  • Manage and handle special projects.

Qualifications

  • Experience: 3-5 years as an Executive Assistant or similar role, preferably supporting senior executives.

  • Education: Bachelor’s degree preferred but not required.

  • Skills:

  • Exceptional organizational and time management skills.

  • Excellent written and verbal communication.

  • Strong proficiency in Microsoft Office, Google Workspace, or similar communication and finance software.

  • Ability to multitask and work in a fast-paced environment.

  • High level of professionalism and discretion.

  • Preferred:

  • Willing to work occasional evenings and weekends

  • Willing to travel

  • Familiarity with Health/Medical and Real Estate Leasing industry

Why Join us

  • We offer a competitive salary - $68,000.00 per year.

  • We offer health and dental insurance benefits and PTO.

  • We provide opportunities for professional development and growth.

How to Apply

Submit your resume and a brief cover letter explaining why you are the perfect fit for this role.

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