Practice Manager- Hybrid

4 weeks ago

Brookfield, United States Lauber Business Partners Full time
Job DescriptionJob Description

Job Title: Practice Manager

Qualifications:

·       At least 5 years’ experience in similar role with a group practice

·       Highly organized – Excellent time management

·       Superior analytical and organizational skills

·       Proven successful leadership abilities and is a team player.

·       Excellent interpersonal communication skills – oral and written.

·       Professional demeanor and appearance

·       High degree of considerable judgment and discretion in completing assignments.

Educational Requirements:

·       Bachelor’s degree with preference for healthcare or business administration

·       Basic accounting skills with ability to learn new platforms such as Quick Books

·       Strong MS Office skills, especially Outlook, Word, Excel, and Power Point

·       Strong MS Office 365, SharePoint, Teams, One Drive

 

Position Responsibilities:

Reports directly to the president and helps with all matters related to daily group practice business office management operations.

·       Communicates regularly and effectively with physicians, physician assistants, and physician owners.

·       Communicates regularly and effectively with attorneys, accountants, billing vendors and other professional vendors as needed.

·       Communicates regularly with hospital leadership and other emergency department staff.

·       Works with medical directors to determine optimum staffing using demand capacity curves

·       Participates in formulation, articulation, and demonstration of the practice’s vision, mission, and values.

 

Practice Management

Ensures all aspects of daily operations run smoothly.

 

Recruiting

·       Responsible for all advertising for open positions in coordination with hiring chair.

·       Receives all CVs and provides a report and file as a repository for all applicants.

·       Interfaces with potential applicants in setting up interviews and other events.

·       Coordinates site visits.

·       Assists, as necessary, with coordination, planning, and execution of physician recruiting functions.

·       Responsible for new hire onboarding process, including hospital credentialing.

·       Executes new physician orientation processes with Medical Directors.

Credentialing

·       Assist as needed with license and credentialling.

·       Interfaces with the Medical Staff Office (MSO) to ensure a smooth credentialing and re-credentialing process.

·       Oversee and confirm malpractice insurance COIs are obtained and in place before employee start date.

·       Ensure various provider licenses and med staff required education are up to date and on file.

Employee Relations

·       Prepares and maintains up to date job descriptions and evaluation tools for all executive positions.

·       Prepares and maintains up to date evaluation benchmark data sheets for all provider staff, including shareholder providers.

·       Is the main first line staff contact for issues, concerns, or questions which may arise.

·       Keep up to date records for HR purposes following best practices.

 

Information Technology

·       In tandem with PC, manages and oversees all IT programs, computer, and phone systems, both internal with the hospital and external with MS 365 vendor.

·       In tandem with PC, provides training to staff on MS 365

·       In tandem with PC, maintains and posts to SEPS’ portal to keep staff informed on current events.

·       In tandem with PC, works with hospital IT staff to trouble shoot any company needs on hospital issued equipment and office suite.

·       Interface with website vendor to update company website as needed and provide content.

Finance

·       Work with accountant to pay vendors and write checks.

·       Reconcile all accounts payable.

·       Reconcile all accounts receivable after billing the hospital through its online portal.

·       Support President in overseeing expenses, budgets and P&L.

Payroll

·       Works with accountant support and COO to manage monthly payroll.

·       Oversees and participates in the payroll process of employees.

·       Oversees and participates in the payment of ICs (shareholders).

·       Oversees the EA on accumulation of all data related to payroll for processing.

General Healthcare Updates

• Remains abreast of changes in local, regional, and national healthcare trends and other tasks and oversight as identified and/or needed.

 

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