Gallery Learning Coordinator

6 days ago

Los Angeles, United States MUSEUM ASSOCIATES Full time
Job DescriptionJob Description

Gallery Learning Coordinator (Regular, Full-Time)

Education & Public Programs


Reporting to the Manager, Docents & Tours the Gallery Learning Coordinator is responsible for overseeing the day-to-day public gallery engagement operations of the division of gallery learning, including but not limited to the tour and gallery engagement program, scheduling gallery engagement opportunities, interfacing with visitors and docents, coordinating meetings, scheduling trainings, and providing materials for docents touring special exhibitions and the permanent collection.


Responsibilities:

  • Oversees all logistics related to on-site public gallery engagement opportunities such as docent-led tours and gallery interpreter shifts, and maintains and analyzes statistics on public gallery engagement opportunities working closely with the Education Department Data Specialist

  • Serves as the primary point of contact for active and and sustaining docents members

  • Communicates and interfaces with active volunteer docents on a regular basis and ensures that they are informed about upcoming deadlines, trainings, activities and scheduling changes; responds to docent inquiries; and forwards docent feedback to the Gallery Learning team

  • Maintains the Docent Council Website, and online Docent Council Scheduling portal; oversees the scheduling of docents for all gallery engagement opportunities

  • Works with the Director of Gallery Learning and the Manager, Docents & Tours to arrange, support and facilitate tour-related meetings, continuing education opportunities and special events such as the Annual Meeting for the docents

  • Communicates regularly with Security, Facilities and Visitor Services about on-site impact of the public gallery engagement programs

  • Works with the Gallery Learning School Tours Coordinator to provide assistance to university professors and special groups in planning visits to the museum

  • Oversees supplies needed for the tour programs, submits purchase order requests and processes invoice requests; documents purchases and fees in the respective checkbooks.

  • Works with Public Programs Data Specialist and Communications & Marketing team to include Public Tours in Connect, The Guide and on the lacma.org calendar

  • Maintains Annual Volunteer Statistics and calculates total annual volunteer hours offered by the Docent Council

  • Works with the Tessitura Manager and the Membership team to facilitate the renewal of docent memberships, and updating all docent-related information in Tessitura

  • Works with the Manager, Docents & Tours, to develop necessary support materials for the Docent-Led Public Tour program

  • Works with the Director of Gallery Learning and the Manager, Docents & Tours on the overall scope of the tour program

  • Maintains regular and reliable attendance

  • Performs other duties or special projects as assigned

Benefits:

  • The expected hourly rate for this Los Angeles, CA based position is $23.00 - $25.00, subject to change, and the position is eligible for LACMA’s comprehensive benefits package, including pension plan.

  • LACMA is committed to providing its employees with valuable and competitive benefits as a core part of a strong overall employee experience.

Qualifications:

  • Bachelor’s degree in Art History, Art Administration, Non-profit Management, Art Education or related field

  • Minimum 2 years of experience working with volunteers, coordinating programs for the public, and monitoring budgets

  • Strong working knowledge of Google Suite and MS Office.

  • Ability and willingness to work flexible hours

  • Some knowledge of informal educational practice and familiarity with museum best practices is preferred

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