Legal Assistant Litigation

3 weeks ago

Ann Arbor, United States Law Firm Full time
Job DescriptionJob Description

Immediate opening for a temporary litigation legal assistant available with a national law firm located in Ann Arbor.  We provide free parking and this position is in-seat, M-F.  This position is expected to last until January, possibly longer.

The Administrative Assistant assists attorneys in providing quality legal services to clients including preparation of correspondence, legal documents, court filings, etc. The assistant also maintains calendars and files, schedules meetings and anticipates attorney and client needs.  

ESSENTIAL DUTIES AND RESPONSIBILITIES 

  • Exercises independent judgment in determining priority levels of all work assigned on a daily basis. Assures that high priority items are completed in a timely manner.
  • Types, transcribes, revises, modifies and proofreads all correspondence, memoranda, notes, outlines, legal documents, charts, forms, etc., whether from drafts, originals or dictation; prioritizes assignments and meets specific deadlines on projects. 
  • Responsible for electronic and non-electronic filings with various courts (state and federal) and tribunals.
  • Processes conflict clearance requests for new and existing clients and matters into new business intake (Elegrity) software system. Prepares and submits conflict check screening forms and new matter request forms through Elegrity. Drafts engagement letters.
  • Maintains and coordinates attorneys' calendars; communicates with attorneys regarding scheduling. 
  • Makes travel arrangements and prepares itineraries.
  • Gathers pertinent materials needed for assignments from files, file share services, and internal departments. Downloads court filings, transcripts, records, document productions, etc., and saves to document management system (NetDocs).
  • Reviews and routes incoming mail not marked personal and confidential, if requested. Prepares and processes outgoing mail, arranging for specialized mail or messenger services as required. Ensures all attachments, exhibits, and enclosures are included. Coordinates activities with Office Services, as needed.
  • Answers and screens telephone calls, utilizing judgment regarding when to contact attorneys or others concerning urgent calls.
  • Enters and/or releases attorneys' time, if requested. Maintains list of all current billing numbers for assigned timekeepers. Assists billing coordinators with billing/e-billing questions/procedures.
  • Prepares and submits invoices and expense reports.
  • Maintains and organizes digital and hard files on request, working in conjunction with Records Department.
  • Assists other administrative assistants with work overflow and provides coverage for other workgroups as needed.
  • Perform other responsibilities/tasks as requested.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED

  • High school diploma or GED required; with at least two years of post-high school education strongly preferred. 
  • Three to five years of legal support experience, with strong litigation support skills, required. Experience supporting additional legal practice areas is a plus. 
  • Proficient in state and federal court electronic filing procedures, including MiFile (MI) and PACER. Knowledge of state and federal court rules regarding discovery, motion practice, and general procedures helpful.
  • Proficiency in Microsoft Office Suite, including Word (styles and tables), Outlook, Excel and PowerPoint. Knowledge of business management systems such as NetDocuments, Elegrity, File Trail and Chrome River is helpful. Ability to use a redlining tool. 
  • Excellent written (including via email) and verbal communication skills, including grammar, spelling and proofreading.
  • High level of organizational skills, with ability to multi-task and independently meet deadlines.
  • Positive attitude and ability to deliver superior, professional services to all internal and external clients.
  • Ability to maintain a high degree of discretion and confidentiality regarding client information, documents and conversations.
  • Ability to work independently, as part of a team, and effectively with individuals at all levels of the organization in a diverse work environment.
  • Flexibility to work overtime when required.
  • Typing speed of 55 WPM or greater.
Company DescriptionThe firm has multiple offices in the US employing the best technology, processes and people, for the express purpose of providing excellent service and results for clients. We would love to consider how we can work togetherCompany DescriptionThe firm has multiple offices in the US employing the best technology, processes and people, for the express purpose of providing excellent service and results for clients. We would love to consider how we can work together

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