Operations Associate

2 weeks ago

New York, United States BGB Group Full time
Job DescriptionJob Description

BGB Group

Operations Associate

Our Agency

BGB Group is a healthcare communications agency that offers a wide range of services, including traditional pharmaceutical advertising, promotional medical education, payer marketing, and consulting services. Known for excellence and professionalism, we're hired as strategic and creative partners by our biopharmaceutical clients to drive category/brand awareness and growth.

We offer in-office (NYC) and hybrid job opportunities.

Position Overview

Job Summary:

We are seeking a highly proactive and polished Operations Associate to support leadership in a fast-paced and dynamic environment. The ideal candidate will excel in managing multiple priorities with a keen ability to navigate ambiguity. This role requires exceptional organizational skills, attention to detail, and a commitment to professionalism while interacting with high-level executives and clients.

Key Responsibilities:

  • Calendar Management: Efficiently manage and coordinate complex executive calendars, including scheduling meetings, appointments, and events, while prioritizing conflicting demands.
  • Travel Coordination: Organize domestic and international travel arrangements, including flight bookings, accommodations, and itineraries, ensuring a seamless travel experience.
  • Expense Management: Process and track expenses for executives, ensuring accuracy and timely submission of expense reports.
  • Client Follow-Up: Manage follow-up communications and ensuring timely responses to inquiries.
  • Department Organization: Assist in the organization and coordination of departmental projects, meetings, and communications to ensure smooth operations.
  • Communication: Serve as a liaison between executives and internal/external stakeholders, demonstrating professionalism and discretion in all interactions.
  • Problem-Solving: Proactively identify potential challenges and develop solutions to ensure efficient workflows and project completion.
  • Miscellaneous Tasks: Perform various administrative tasks as needed to support the executive team.

Qualifications:

  • Proven experience as an Executive Assistant or in a similar role supporting senior executives.
  • Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
  • Strong communication skills, both verbal and written, with a polished and professional demeanor.
  • Comfortable navigating ambiguity and adapting to a rapidly changing environment.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
  • High level of discretion and confidentiality in handling sensitive information.
  • Bachelor's degree or equivalent experience preferred.

Salary Range: $50,000 - $65,000

The salary range provided represents what a potential hire may expect to earn in this role at BGB. Actual salary decisions will be influenced by several factors that we use to determine overall fit, including experience (both direct and indirect), education, training, demonstrated qualifications, and organizational need. Salary is only one component of the total rewards package offered at BGB Group.

BGB Group is an equal opportunity employer. All applicants will be considered without regard to race, color, religion, sex, age, national origin, citizenship status, sexual orientation, disability, veteran status or any category or class of person protected by law.

  • Operations Associate

    3 weeks ago

    New York, New York, United States Alo Full time

    About the RoleThe Operations Associate is a critical member of the store team, responsible for driving profitability and efficiency. This role works closely with the Operations & Visual Manager and Operations Lead to initiate, complete work, and provide feedback to the team to achieve optimal results in total store operations.Key ResponsibilitiesExecute...

  • Operations Associate

    4 weeks ago

    New York, United States Dominari Holdings Inc. Full time

    Job DescriptionJob DescriptionOperations Associate / Brokerage A brokerage operations specialist supports internal and external customers to ensure operational excellence. Their responsibilities include: New account data processing Account transfers General service requests for money movements, account updates, reorganization instructions Preferred licenses...

  • Loan Operations Associate

    4 weeks ago

    New York, United States Cyfle Full time

    About the job Loan Operations Associate Salary: $ 80, 000.00 We have partnered with a financial company in the New York, NY area to provide them with a Loan Operations Associate. Please review the below description and let us know if you are interested. Prioritized must haves for the Loan Operations Associate: #1. Bachelors degree or its equivalent with...

  • Loan Operations Associate

    3 weeks ago

    New York, United States Cyfle Full time

    About the job Loan Operations Associate Salary: $ 80, 000.00We have partnered with a financial company in the New York, NY area to provide them with a Loan Operations Associate. Please review the below description and let us know if you are interested. Prioritized must haves for the Loan Operations Associate: #1. Bachelors degree or its equivalent with 2+...

  • Operations Associate- Williamsbridge

    5 days ago

    New York, United States HOMES FOR THE HOMELESS, INC Full time

    Job DescriptionJob DescriptionOPERATIONS ASSOCIATE We are excited to invite a passionate and experienced Operations Associate to join our team! Homes for the Homeless (HFH) is searching for an experienced Operations Associate for our Families w/ Children facility located in the Williamsbridge area of the Bronx. As the Operations Associate, you will play a...

  • Operations Associate

    2 months ago

    New York, United States Tandym Group Full time

    An investment management firm in New York City is seeking an experienced professional to join their growing team as an Operations Associate. Responsibilities:Coordinating with investment professionals on trading and operations transactionsResponsible for the activity set-up, processing and settlementAssist with trade allocations and compliance with firm's...

  • Operations Associate

    9 hours ago

    New York, United States Success Academy Full time

    Thanks for your interest in Success Academy! Running the largest, fastest-growing, and highest-performing network of public charter schools in New York City takes a village - families, children, teachers, staff and faculty, advocates and supporters alike. We would love to welcome you to our community! We work tirelessly every day to ensure each child in NYC...

  • Operations Associate

    3 weeks ago

    New York, United States Marble Health Full time

    Last year, 1 in 10 teens attempted suicide.It almost never starts there. Instead, it begins with a treatable mental health issue. We could have helped these kids before things got worse, before they resorted to the traumatic and painful step of attempting to take their own life.Structural features in our country’s healthcare system render it virtually...

  • Operations Associate

    2 weeks ago

    New York, United States Hawthorne Full time

    About HawthorneHawthorne is reinventing the cologne and men’s care world with thoughtful design, quality ingredients, and scents that cut through the noise. Our product line is sold at Nordstrom, Urban Outfitters, and Target and includes over 75+ unique personal care products including award-winning colognes, hair care, and skincare. Our team's roots are...

  • Associate Director of Operations

    4 weeks ago

    New York, New York, United States Sponsors For Educational Opportunity Full time

    Job SummaryThe Associate Director, Operations is responsible for leading, growing, and managing SEO Scholars New York programming on Saturdays, after school, and during the summer for over 900 Scholars in grades 9-12.This critical role plays a vital part in advancing the effectiveness of all operational systems, processes, and technology across the program,...

  • Operations Associate

    4 weeks ago

    New York, United States Success Academy Full time

    Job DescriptionJob DescriptionThis role is located physically ONSITE in New York, New York.Multiple applications are not necessary.Once you have applied to one posting for Success Academies, it will be reviewed and matched to all of our openings.Thanks for your interest in Success Academy! Running the largest, fastest-growing, and highest-performing network...

  • Operations Associate

    2 months ago

    New York, United States Success Academy Full time

    Job DescriptionJob DescriptionThis role is located physically ONSITE in New York, New York.Multiple applications are not necessary.Once you have applied to one posting for Success Academies, it will be reviewed and matched to all of our openings.Thanks for your interest in Success Academy! Running the largest, fastest-growing, and highest-performing network...

  • Operations Associate

    5 days ago

    New York, United States The Fresh Air Fund Full time

    Job DescriptionJob DescriptionThe Operations Associate will help with all aspects of the application process including communication with NYC parents to complete child applications. Responsibilities include, but are not limited to: Assist with application review and completion.Manage a high volume of phone calls regarding summer programs, the application...

  • Operations Associate

    3 weeks ago

    New York, United States Zealthy Full time

    About Us:At Zealthy, our mission is to make high-quality healthcare accessible to everyone, no matter their location. We are building the world’s largest and most trusted virtual healthcare platform, transforming how care is delivered to ensure anyone, anywhere, can receive the healthcare they need.Founded by a healthcare entrepreneur with a proven track...

  • Enrollment Operations Associate

    3 weeks ago

    New York, New York, United States New York City Charter School Full time

    Key Responsibilities:The Enrollment Associate will be responsible for maintaining the student enrollment process, including community outreach, and serving as the primary point of contact for prospective and current families.Coordinate enrollment events and arrange school tours for prospective families.Respond to all student inquiries and maintain applicant...

  • Loan Operations Associate

    4 weeks ago

    New York, United States Northbound Executive Search Full time

    Job DescriptionJob DescriptionOur client, a prestigious investment firm, is seeking an Loan Operations Associate to join their team in their New York City office. Ideally seeking individuals that can work in Manhattan 4 days/week with the option to work remotely on Fridays.Responsibilities:Processing all loan portfolio activity.Reconciliation of cash and...

  • Associate Director, Operations

    3 weeks ago

    New York, United States SEO (Sponsors for Educational Opportunity) Full time

    Title: Associate Director, Operations Department: SEO High School Scholars, NY Report to: Senior Director, SEO Scholars Compensation: $94,000 - $107,400 FLSA: Full-Time/Exempt   LOCATION/HOURS  This is a full-time, exempt position with a hybrid schedule requiring in-person work three days a week (including 8-10 Saturdays annually) and virtual work two...

  • Associate, Legal Operations Specialist

    1 month ago

    New York, New York, United States Metropolitan Transportation Authority Full time

    Job InformationAssociate, Legal Operations SpecialistJob SummaryThe Metropolitan Transportation Authority (MTA) is seeking a highly skilled Associate, Legal Operations Specialist to join its Legal Department. This role will support the Torts Unit in executing projects critical to reshaping its operations. The successful candidate will have primary...

  • Associate Director of Operations

    3 weeks ago

    New York, United States Uncommon Schools Full time

    Uncommon Schools is a nonprofit network of high-performing, public charter schools providing an outstanding K-12 education in historically under-resourced communities. We have proudly built schools that reflect our student population, with two-thirds of our teachers and staff across our network identifying as a person of color. Uncommon currently manages 52...

  • Operations Associate

    2 months ago

    new york city, United States Tandym Group Full time

    An investment management firm in New York City is seeking an experienced professional to join their growing team as an Operations Associate.Responsibilities:Coordinating with investment professionals on trading and operations transactionsResponsible for the activity set-up, processing and settlementAssist with trade allocations and compliance with firm's...