Purchaser/Office Administrative Assistant

3 days ago

Bellevue, Washington, United States Arnold's Appliance Full time
Job Description Job Description Benefits:
  • 401(k) matching
  • Company parties
  • Dental insurance
  • Employee discounts
  • Health insurance
  • Opportunity for advancement
  • Paid time off
  • Training & development
  • Vision insurance
  • Wellness resources

Job Title: Purchaser/Office Administrative Assistant

Location: Bellevue, WA
Department: Purchasing/Office
Reports To: Purchasing Manager/Office Administrator

Job Summary:
We are seeking a detail-oriented and efficient Purchaser/Ordering Specialist to join our team at Arnolds Appliance. We are an established appliance company, 3rd generation family owned and operated. The ideal candidate will be responsible for managing the procurement process, including ordering products, managing inventory levels, and ensuring timely and cost-effective acquisition of materials and goods in conjunction with our current established purchasing manager. This position plays a crucial role in purchasing product in an efficient and timely manner based on sales orders placed, helps in maintaining our stock levels and ensuring that our ordering operations run smoothly, minimizing delays and supporting the needs of our customers and sales associates. This position will also assist the Office Administrator in billing, basic bookkeeping and administrative duties.

Key Responsibilities:
  • Procurement & Ordering:
    • Order and purchase appliances, parts, and materials from suppliers in accordance with business needs and customer demands.
    • Maintain and update records of all orders and shipments to ensure accuracy.
    • Be a go-to resource for our sales team in providing accurate product ETAs and communication between sales teams and manufacturers order desks.
  • Inventory Management:
    • Help to monitor inventory levels to avoid overstocking or stockouts. Re-arrange product allocation based on company rules and needs.
    • Coordinate with the warehouse team to ensure timely receipt, inspection, and organization of inventory.
  • Vendor Relationships:
    • Build and maintain strong relationships with vendors, suppliers, and manufacturers.
    • Resolve any issues with suppliers or vendors regarding quality, delivery, or pricing concerns.
  • Data Management & Reporting:
    • Track and analyze purchasing trends, product availability, and pricing.
    • Maintain accurate records of all orders, transactions, and deliveries for easy retrieval and reference.
  • Collaboration & Coordination:
    • Work closely with the management, sales and operations teams to ensure that the inventory aligns with customer demand and project timelines.
    • Communicate proactively about any potential delays or supply chain issues.
  • Billing/Bookkeeping/Administrative Duties:
    • Assist the Office Administrator in the day-to-day administrative duties including AR and AP.
    • Match up Purchase Orders to manufacturers billing invoices and enter in Point of Sale system.
    • Send billing/requests for payment to clients for products delivered/installed.
Qualifications & Requirements:
  • High school diploma or equivalent;
  • Supply Chain Management, or related field preferred.
  • Previous experience in purchasing, procurement, or inventory management, preferably within the appliance industry or a related field.
  • Strong communication skills.
  • Detail-oriented with excellent organizational and problem-solving abilities.
  • Ability to manage multiple tasks and work efficiently in a fast-paced environment.
  • Proficient in Microsoft Office Suite (Excel, Word, Outlook);
  • Knowledge of appliance products and market trends is a plus but not a requirement.
Work Environment:
  • Office-based.
  • Full-time position, with regular business hours.
Why Join Us?
At Arnolds Appliance we offer a supportive work environment, opportunities for growth, and a chance to be part of an established and expanding company in the appliance industry. Join us and contribute to our mission of delivering high-quality products and services to our customers

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