Administrative Professional
7 days ago
Vasquez Law Firm, PLLC, is a high-performance law firm built on family values, honesty, dedication, and a relentless fighting spirit – "Yo Peleo." We are looking for a highly organized and proactive Administrative Assistant to support our CEO and leadership team with daily administrative tasks, scheduling, communication, documentation, and community outreach coordination.
About the Role
As an Administrative Assistant, you will play a key role in managing schedules, organizing communications, documenting interactions, and assisting with day-to-day office operations. You will also be responsible for coordinating community events and outreach initiatives, helping strengthen the firm's presence and engagement within the Hispanic and broader North Carolina communities.
Compensation:$28,000 - $35,000
Responsibilities:Key Responsibilities
Calendar & Scheduling Management
- Maintain and update schedules for the CEO and leadership team
- Schedule and confirm appointments, meetings, and deadlines
- Coordinate logistics for internal and external events
Email & Communication Management
- Monitor and organize email inboxes
- Draft and respond to emails on behalf of the CEO and firm leadership
- Prioritize urgent matters and ensure timely follow-ups
Office & Administrative Support
- Document interactions, meeting notes, and key action items
- Organize and maintain digital and physical records
- Assist with office management tasks, including ordering supplies and handling mail
- Support internal communications between teams
Community Events & Outreach Coordination
- Plan and coordinate community events, workshops, and legal outreach initiatives
- Serve as a liaison between the firm and community partners, nonprofits, and local businesses
- Manage logistics for firm-sponsored events, including scheduling, marketing, and on-site coordination
- Ensure a strong community presence by organizing sponsorships and networking opportunities
Photo & Documentation Assistance
- Capture high-quality photos of meetings, office activities, and community events
- Assist in documenting firm activities for internal use and marketing purposes
General Administrative Support
- Handle confidential information with discretion
- Conduct research and prepare reports as needed
- Serve as a key point of contact for internal and external stakeholders
Who You Are
- Highly Organized– You have a keen eye for detail and can manage multiple tasks efficiently
- Comfortable using scheduling tools, email platforms, and office software
- Professional Discreet You understand the importance of handling sensitive information
- Strong Communicator Excellent written and verbal communication skills
- Adaptable Proactive You take initiative and anticipate needs before they arise
- You notice the small things and ensure everything runs smoothly
- Passionate about engaging with and giving back to the community
Preferred Qualifications
- Previous experience as an Administrative Assistant, Office Manager, or in a similar support role
- Proficiency in Microsoft Office, Google Workspace, and scheduling tools
- Experience in event planning or community engagement a huge plus
- Strong writing and organizational skills
- Bilingual (English/Spanish) is a huge plus
- Ability to handle a fast-paced, high-pressure environment
About Vasquez Law Firm, PLLC
With more than 35 years of combined legal experience, we know what is at stake, and we know how to get results in a wide range of practice areas. If you are facing a difficult situation, we are ready to put our experience and client-focused approach to work for you and your family.
We help immigrants and their families navigate the legal aspects of immigration, criminal defense, personal injury, and workers' compensation issues in their own language, connecting them with resources to improve their lives far beyond their court cases.
If you have the drive and the skills to contribute to our mission and are ready to take on this challenging yet rewarding role, we would love to hear from you.
- Competitive salary + performance-based incentives.
- Growth opportunities within the firm.
- Supportive team and professional development opportunities.
- The opportunity to make a direct impact on clients' lives.
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