Administrative Professional

7 days ago


Raleigh, North Carolina, United States Vasquez Law Firm,PLLC Full time
Job Description Job Description

Vasquez Law Firm, PLLC, is a high-performance law firm built on family values, honesty, dedication, and a relentless fighting spirit – "Yo Peleo." We are looking for a highly organized and proactive Administrative Assistant to support our CEO and leadership team with daily administrative tasks, scheduling, communication, documentation, and community outreach coordination.

About the Role

As an Administrative Assistant, you will play a key role in managing schedules, organizing communications, documenting interactions, and assisting with day-to-day office operations. You will also be responsible for coordinating community events and outreach initiatives, helping strengthen the firm's presence and engagement within the Hispanic and broader North Carolina communities.

Compensation:

$28,000 - $35,000

Responsibilities:

Key Responsibilities

Calendar & Scheduling Management

  • Maintain and update schedules for the CEO and leadership team
  • Schedule and confirm appointments, meetings, and deadlines
  • Coordinate logistics for internal and external events

Email & Communication Management

  • Monitor and organize email inboxes
  • Draft and respond to emails on behalf of the CEO and firm leadership
  • Prioritize urgent matters and ensure timely follow-ups

Office & Administrative Support

  • Document interactions, meeting notes, and key action items
  • Organize and maintain digital and physical records
  • Assist with office management tasks, including ordering supplies and handling mail
  • Support internal communications between teams

Community Events & Outreach Coordination

  • Plan and coordinate community events, workshops, and legal outreach initiatives
  • Serve as a liaison between the firm and community partners, nonprofits, and local businesses
  • Manage logistics for firm-sponsored events, including scheduling, marketing, and on-site coordination
  • Ensure a strong community presence by organizing sponsorships and networking opportunities

Photo & Documentation Assistance

  • Capture high-quality photos of meetings, office activities, and community events
  • Assist in documenting firm activities for internal use and marketing purposes

General Administrative Support

  • Handle confidential information with discretion
  • Conduct research and prepare reports as needed
  • Serve as a key point of contact for internal and external stakeholders
Qualifications:

Who You Are

  • Highly Organized– You have a keen eye for detail and can manage multiple tasks efficiently
  • Comfortable using scheduling tools, email platforms, and office software
  • Professional Discreet You understand the importance of handling sensitive information
  • Strong Communicator Excellent written and verbal communication skills
  • Adaptable Proactive You take initiative and anticipate needs before they arise
  • You notice the small things and ensure everything runs smoothly
  • Passionate about engaging with and giving back to the community

Preferred Qualifications

  • Previous experience as an Administrative Assistant, Office Manager, or in a similar support role
  • Proficiency in Microsoft Office, Google Workspace, and scheduling tools
  • Experience in event planning or community engagement a huge plus
  • Strong writing and organizational skills
  • Bilingual (English/Spanish) is a huge plus
  • Ability to handle a fast-paced, high-pressure environment
About Company

About Vasquez Law Firm, PLLC

With more than 35 years of combined legal experience, we know what is at stake, and we know how to get results in a wide range of practice areas. If you are facing a difficult situation, we are ready to put our experience and client-focused approach to work for you and your family.

We help immigrants and their families navigate the legal aspects of immigration, criminal defense, personal injury, and workers' compensation issues in their own language, connecting them with resources to improve their lives far beyond their court cases.

If you have the drive and the skills to contribute to our mission and are ready to take on this challenging yet rewarding role, we would love to hear from you.

  • Competitive salary + performance-based incentives.
  • Growth opportunities within the firm.
  • Supportive team and professional development opportunities.
  • The opportunity to make a direct impact on clients' lives.


  • Raleigh, North Carolina, United States Vaco Full time

    Company Overview:Vaco is a dynamic and innovative company that values diversity and inclusion. We believe in providing a supportive and inclusive work environment where everyone has the opportunity to grow and thrive. As a member of our team, you will be part of a collaborative and motivated group of professionals who share a common goal: to deliver...


  • Raleigh, North Carolina, United States Global Channel Management Full time

    About the Role:The Administrative Finance Professional will perform a number of administrative processing duties to ensure regulatory compliance and accurate reporting. This role is ideal for individuals with basic financial experience and knowledge of MS Office.Key Responsibilities:Review business processes, documentation, systems, and accounts to ensure...


  • Raleigh, North Carolina, United States Career Foundations Full time

    Career Foundations is seeking a highly skilled Administrative Support Professional to join their team. This role provides high-level administrative assistance alongside the Executive Leadership Team and serves as a key representative of the organization when interacting with both internal and external stakeholders.This position requires regular engagement...


  • Raleigh, North Carolina, United States Humana Full time

    Job SummaryWe are seeking an experienced Administrative Healthcare Professional to join our team as a Care Management Support Specialist. In this role, you will contribute to the administration of care management and utilization management for the Humana Healthy Horizons in Virginia Medicaid market, facilitating effective communication to address customer...


  • Raleigh, North Carolina, United States Enterprise Holdings Full time

    Job Overview:Enterprise Holdings is seeking a highly organized and detail-oriented Administrative Assistant to support our team at the San Juan Airport location.This role is an excellent opportunity for someone who values confidentiality, has strong customer service skills, and can work effectively in a fast-paced environment.The ideal candidate will possess...


  • Raleigh, North Carolina, United States Global Channel Management Full time

    About this role: The Executive Administrative Assistant will provide high-level administrative support to senior executives at Global Channel Management. This is an advanced complexity level role that requires a strong background in administration and staff support.The ideal candidate will have a proven track record of providing exceptional administrative...


  • Raleigh, North Carolina, United States Humana Full time

    Job Description\We seek a skilled Administrative Support Professional for Healthcare to join our team. In this role, you will provide administrative support for our Care Management Services team.


  • Raleigh, North Carolina, United States Gregory Poole Full time

    **Job Overview**We are seeking a highly skilled Service Advisor to join our team at Gregory Poole Equipment Company. As a Service Advisor, you will be responsible for creating and communicating quotes and repair options to customers, providing technical support, and assisting with scheduling and administrative duties.**Responsibilities Include:**Providing...


  • Raleigh, North Carolina, United States Monarch Services Full time

    At Monarch Services, we strive to make a positive impact in the lives of our clients and their families. As an Administrative Assistant, Behavioral Health, you will be instrumental in providing support and assistance to our Behavioral Health Department.The primary responsibilities of this role include maintaining orderly and up-to-date files related to...


  • Raleigh, North Carolina, United States Ark Solutions Full time

    RequirementsTo be considered for this position, candidates must have:A minimum of five years' progressive revenue cycle/healthcare experience with demonstrated experience in Epic build.Strong leadership and communication skills with the ability to effectively present information to clinical and business leaders.Experience with Epic PB.Self-starter with...


  • Raleigh, North Carolina, United States Fortive Corporation Full time

    We are seeking an exceptional Executive Assistant to join our team. The ideal candidate will have a proven track record of providing top-notch administrative support to senior executives.The successful candidate will be responsible for maximizing the executive's efficiency and productivity, including managing their calendar, coordinating appointments, and...


  • Raleigh, North Carolina, United States Bell Partners Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Executive Assistant and Office Manager to support our senior leadership team.Key Responsibilities:Schedule meetings and make travel arrangements, including coordinating logistics and communicating changes.Prepare and coordinate expense report reimbursements.Assist with creating presentations,...


  • Raleigh, North Carolina, United States Integra Staffing and Search Full time

    Job DescriptionAdministrative Assistant Job Brief We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. The duties of the Administrative Assistant include providing support to our managers and employees, assisting with daily office needs, and managing our company's general administrative...


  • Raleigh, North Carolina, United States North Carolina State Government Full time

    We are seeking a highly organized and detail-oriented government administrative assistant to join our team at the North Carolina State Government. As a government administrative assistant, you will provide administrative support to multiple departments and staff members. Your primary responsibilities will include providing administrative assistance,...


  • Raleigh, North Carolina, United States City of Raleigh, NC Full time

    About the JobThe Procurement Analyst will be responsible for supporting the procurement activities for the City of Raleigh, NC. This role involves analyzing procurement data, preparing detailed reports, and assisting with the acquisition of goods and services to meet the City's needs.Key Responsibilities:Monitors purchasing and/or contract schedules, status...


  • Raleigh, North Carolina, United States NC Department of Transportation Full time

    About the RoleWe are seeking a highly skilled Senior Contract Administrator to join our Professional Services Management team. The successful candidate will be responsible for managing and directing all phases of professional/specialized firm contract administration, including chairperson selection, professional services contract negotiations, project and...


  • Raleigh, North Carolina, United States Hengst Filtration | North America Full time

    Job Summary: The Administrative Specialist will provide high-level administrative support to the President and other senior staff.Duties/Responsibilities:Provides high-level administrative support and assistance to the President and/or other assigned leadership staff.Performs clerical and administrative tasks including drafting letters, memos, invoices,...


  • Raleigh, North Carolina, United States NC Department of Transportation Full time

    Job DescriptionWe are seeking a senior engineer to join our Professional Services Management team. The successful candidate will manage all phases of professional/specialized firm contract administration, including chairperson selection, contract negotiations, project scoping, and SAP database entry.The ideal candidate will have experience overseeing...


  • Raleigh, North Carolina, United States SUNNYBROOK REHABILITATION CENTER, LLC Full time

    SUNNYBROOK REHABILITATION CENTER, LLCNursing Home Administrator Job Description: We are seeking an experienced nursing home administrator to lead our team in providing exceptional resident care and services.In this critical role, you will be responsible for overseeing all aspects of our facility's operations, including clinical, administrative, financial,...


  • Raleigh, North Carolina, United States Eminus Group Full time

    Summary We are a commercial painting subcontractor seeking an experienced Administrative Assistant to help support executives and day-to-day office operations. A successful candidate will be detail oriented and able to multi-task in performing a variety of clerical and administrative duties. Responsibilities Answer and screen incoming phone calls Sort...