Administrative Support Professional
7 days ago
Career Foundations is seeking a highly skilled Administrative Support Professional to join their team. This role provides high-level administrative assistance alongside the Executive Leadership Team and serves as a key representative of the organization when interacting with both internal and external stakeholders.
This position requires regular engagement with staff, leadership, board members, and external partners. The ideal candidate will excel in a fast-paced, dynamic environment, effectively managing shifting priorities while maintaining confidentiality.
Primary Responsibilities:
- Preparation and Drafting - Prepare and draft correspondence, reports, and presentations while ensuring confidentiality.
- Policy Development - Assist in developing and updating administrative policies and procedures in coordination with leadership. Maintain organized procedural and regulatory documentation.
- Prioritization and Project Management - Manage competing priorities, resolve issues proactively, and ensure the successful completion of projects.
- Meeting Coordination - Coordinate and facilitate meetings and events led by the Executive Leadership Team, including board and senior leadership meetings.
- Research and Support - Lead high-level projects, conduct research, and provide administrative support for strategic initiatives.
- Agenda and Report Development - Develop, format, and distribute agendas, reports, and presentations for internal and external meetings, including board and committee meetings.
- Committee and Board Support - Support committee and board functions, including the planning of annual meetings and events.
- Logistics and Administration - Oversee subscriptions, mail processing, and apparel orders for the board and executive team.
- Document Management - Ensure legal documents are properly signed, notarized, and distributed in a timely manner.
- Communication and Customer Service - Manage incoming calls and inquiries, providing general information and resolving issues as needed.
- Supervision and Scheduling - Supervise administrative staff and coordinate schedules as required.
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