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Admin Asst/Receptionist

1 week ago

West Palm Beach, Florida, United States PBC Property Appraiser Full time
Job Description Job Description

JOB SUMMARY This is a full-time non-exempt position that involves complex clerical or administrative and office support duties, as well as basic appraisal tasks in the preparation and certification of a countywide tax roll. The work performed requires limited supervision and is reviewed through conferences and performance evaluations.

ESSENTIAL FUNCTIONS (An employee in this position may be called upon to do any or all of the following essential functions. These examples do not include all of the tasks the employee may be expected to perform. To perform this job successfully, an individual must be able to perform each essential function satisfactorily.)

  • Generate memos, letters, emails, and other material when appropriate; prepare for mailing.
  • Prepare requisitions for items needed for purchase; attach relevant justification.
  • Write Minutes at department meetings; prepare draft for Manager's review and approval.
  • Sort and file documents alphabetically, numerically, and by other departmental categories.
  • Retrieve information on request; maintain electronic and hard copy files and records.
  • Make computations and tabulations accurately and with reasonable speed.
  • Open, sort, and distribute mail.
  • Respond to telephone inquiries from the public and other County agencies in a polite and courteous manner; direct calls to the appropriate person or department; assist the public when needed or asked; answer more difficult or technical questions regarding departmental forms, policies or procedures.
  • Operate modern standard office equipment and related software; perform data entry assignments accurately and with reasonable speed.
  • Assist in training of new and less experience co-workers as requested by Supervisor or Manager.
  • Research, collect, and prepare data for special studies and assignments.
  • Establish effective working relationships with staff and act professionally and courteously when dealing with the public, staff of other agencies, or co-workers.
  • Maintain confidentiality of all sensitive information.

ADDITIONAL RESPONSIBILITIES Perform other related duties as required.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES (The following qualifications are intended to represent the minimum skills and experience levels associated with performing the duties and responsibilities contained in this job description. The qualifications should not be viewed as expressing absolute employment or promotional standards, but as general guidelines that should be considered along with other job related criteria)

  • Knowledge of business English, spelling, and mathematics; effective verbal and written communication skills.
  • Considerable knowledge of office policies, practices, procedures and forms.
  • Knowledge of mass appraisal system; ability to perform required functions competently and accurately.
  • Ability to interpret, understand and apply applicable rules, regulations, statutes, policies, and procedures.
  • Some knowledge of appraisal practices, the tax roll calendar and the department's responsibility in preparing the tax roll.
  • Ability to understand and follow oral and written instructions.
  • Ability to work independently, utilize problem-solving techniques, plan, organize and coordinate work assignments, and meet deadlines in a timely manner.
  • Proficiency in MS Office Suite (Outlook, Word, Excel, Power Point).
  • Ability to operate modern standard office equipment including, but not limited to telephone, computer, calculator, copy machine and scanner.
  • Ability to deal effectively with the public, staff of other county offices, and co-workers.

EDUCATION AND EXPERIENCE

  • Graduation from high school or recognized equivalent.
  • Any combination of on-the-job training and clerical or administrative assistant work experience equaling four (4) years.
  • Course work or technical training in the appraisal field beneficial.

PHYSICAL REQUIREMENTS (This job requires the ability to perform the essential functions contained in this job description. These include, but are not limited to, the following requirements):

  • Typically sit at a cubicle, desk, table or counter.
  • Use fingers and hands to operate computer keyboard.
  • Occasionally walk, stand, stoop or kneel.
  • Occasionally lift, carry, push, pull or otherwise move objects weighing up to 25 pounds.
  • Occasionally ascend or descend stairs.
  • Work for sustained periods maintaining concentrated attention to detail.

WORKING CONDITIONS

  • Work is regularly performed in an environmentally controlled office setting.