Project Coordinator OR

1 month ago

salem, United States TalentBurst, Inc. Full time

Project Coordinator
Duration: 5+ Months with possible extension
Location: Salem, OR (Hybrid) 
There is a preference for the candidate to be available to be in the office 2 days a week, but for the right candidate, that requirement could be waived 
The HECC Modernization Project is seeking a Project Coordinator.
The long-term goal of the *** Modernization Project is to deliver a comprehensive, flexible, multi-program solution in alignment with the *** IT Strategic Plan that will ultimately support development and implementation of replacements for all agency legacy systems. The current phase of the project is working to replace three systems.
The general job tasks are listed below.
Project Management Coordination
1. Capture, update and maintain Risks, Actions, Issues, and Decisions (RAID) Log as identified during project meetings or by Project Leadership.
2. Collect Issues/Risks from other partners (such as oversight groups , iQMS, and Software Integrator vendors) and prepare materials for collaborative review meetings.
3. Facilitate and maintain project deliverable management processes to ensure quality and acceptance using established procedures, tools and templates – including tracking, storage and disposition of deliverables.
4. Assist and support Project Leadership in vendor management processes, including updated Statement of Work (SOWs) and amendments.
5. Perform routine SharePoint repository maintenance and clean-up. Ensure that project records and artifacts are organized and prepared for project completion and close-out.
6. Assist Project Leadership in uploading/maintaining project documentation on the State Project Portfolio Management (PPM) tool.
7. Assist Project Leadership in project budget planning (cost projections for staffing, deliverables, etc), monitoring and accounting (such as tracking and reconciliation of invoices).
8. Assist in coordination and collection of baseline and final Project Success Metrics using identified measurement guidelines.
9. Create and maintain planning documentation and progress updates for areas of assigned responsibilities.
10. Coordinate project activities, workshops and meetings with internal and external business partners.
11. Assist project leadership in updating and maintaining the integrated project schedule and timelines to support with project performance reporting.
12. Compile (or assist project leadership in the compilation of) regular status reporting for executive leadership and governance bodies.
Project Team Support
1. Support the Project Team by maintaining core documentation (RAID Log, Meeting Matrix, Stakeholder Register, Operating Agreements, etc.).
2. Regularly review upcoming project meetings to ensure appropriate attendees are included and prepared for meetings. Coordinate with planned facilitators to ensure coverage of meeting notes – volunteering as needed.
3. Ensure coverage for scheduling/rescheduling of appointments and project resources (rooms, projectors, etc.).
4. Support the project team in coordinating deliverable reviews, feedback collection, compilation and disposition.
5. Assist the Project Team by creating and/or updating planning documentation to achieve desired outcomes in Project Activities or Tasks.
6. Capture initial documentation/notes from team and stakeholder requests onto Change Request form.
Project Administrative Support
1. Prepare meeting packets as necessary, coordinating with the Project Team and Project Leadership for agenda topics and supporting materials.
2. Capture real-time meeting notes while screensharing to ensure accuracy – performing follow-up on action items as needed to support efficiency of future meetings.
3. Assist Project Leadership in compilation of position/recruitment materials, including position descriptions, recruitment postings and interview preparations.
4. Facilitate the onboarding process for new contractors/team members (System access requests, HR paperwork, badges, etc.).
5. Monitor the Project Mailbox and create/maintain guidelines for shared collaboration and usage.
6. Create and implement administrative project processes, procedures and guidelines – making recommendations for existing processes to improve efficiency.
7. Assist Project Leadership by providing support for monitoring/maintaining calendars and advising of commitments.
TB_ EN

  • Project Coordinator OR

    4 weeks ago

    salem, United States TalentBurst, Inc. Full time

    Project CoordinatorDuration: 5+ Months with possible extensionLocation: Salem, OR (Hybrid) There is a preference for the candidate to be available to be in the office 2 days a week, but for the right candidate, that requirement could be waived The HECC Modernization Project is seeking a Project Coordinator. The long-term goal of the *** Modernization...

  • IT Project Coordination

    1 month ago

    Salem, United States OneAPPS Consulting Full time

    OneAPPS is a Technology consulting firm based out of New York and offices across US. We are working on various projects involving diverse, multicultural teams with clients across the US. We are an invaluable partner and our teams have collaborated to support the growth of our clients. With more than 7 locations worldwide we help our clients to deliver their...

  • Senior Project Coordinator

    2 weeks ago

    Salem, New Hampshire, United States Emerald Technologies Full time

    Job DescriptionWe are looking for a highly motivated Senior Project Coordinator to join our team at Emerald Technologies.In this role, you will be responsible for coordinating and executing project plans, managing timelines, and ensuring successful project delivery. Key responsibilities include:Coordinating project plans, including scheduling, resource...

  • Restoration Project Coordinator

    4 days ago

    Salem, Oregon, United States ServiceMaster Restore 7383 - Salem Full time

    We are currently seeking a Restoration Project Coordinator to join our team at ServiceMaster Restore 7383 - Salem. As a key member of our operations team, you will be responsible for coordinating restoration projects and ensuring that they are completed on time and within budget. This role offers a competitive salary of $60,000 per year, plus bonus...

  • Construction Project Coordinator

    4 weeks ago

    Salem, Massachusetts, United States Groom Construction Co. Full time

    Groom Construction Co. is a reputable construction management firm based in the United States, specializing in luxury residential, commercial, and national retail construction.We offer an attractive compensation package with a competitive salary range of $70,000 to $90,000 per annum, commensurate with experience, plus comprehensive benefits.Job...

  • TalentBurst, Inc. | Project Coordinator OR | salem, or

    4 weeks ago

    salem, United States TalentBurst, Inc. Full time

    Project CoordinatorDuration: 5+ Months with possible extensionLocation: Salem, OR (Hybrid) There is a preference for the candidate to be available to be in the office 2 days a week, but for the right candidate, that requirement could be waived The HECC Modernization Project is seeking a Project Coordinator. The long-term goal of the *** Modernization...

  • Construction Project Coordinator

    4 weeks ago

    Salem, Oregon, United States HMK COMPANY Full time

    HMK Company is a reputable provider of program and project management services to Oregon school districts and local government entities. With a strong focus on delivering high-quality owner project management services from concept to completion, our team of construction professionals is dedicated to serving the communities we work with.We are seeking an...

  • Industrial Project Coordinator

    1 week ago

    Winston-Salem, North Carolina, United States Global Recruiters of Rock Hill Full time

    We are seeking an Industrial Project Coordinator to assist project managers and our clients from site development through the final acceptance. The ideal candidate will have a solid understanding of the construction business, excellent verbal and written communication skills, and the ability to prepare schedules of the day-to-day operations of...

  • Receptionist/Project Coordinator

    3 weeks ago

    Winston-Salem, United States Marsh Furniture Company Full time

    Description: Marsh Kitchen & Bath is seeking a Receptionist / Project Coordinator for its Winston showroom. Marsh Kitchen & Bath is an industry leader in kitchen and bath design, operating showrooms in the Triad and Charlotte areas of North Carolina. As a member of our team, you will be providing reception, sales, design, and administrative support to our...

  • Receptionist/Project Coordinator

    3 weeks ago

    Winston-Salem, United States Marsh Furniture Company Full time

    Description: Marsh Kitchen & Bath is seeking a Receptionist / Project Coordinator for its Winston showroom. Marsh Kitchen & Bath is an industry leader in kitchen and bath design, operating showrooms in the Triad and Charlotte areas of North Carolina. As a member of our team, you will be providing reception, sales, design, and administrative support to our...

  • Biogas Project Coordinator

    5 days ago

    Salem, Oregon, United States Mid America Liner Full time

    Job DescriptionThe Construction Estimator will work in our dynamic team at MidAmerica Liner, focusing on geosynthetic solutions for CAFOs. This is a challenging role that requires strong mathematical skills and excellent communication abilities.The estimated annual salary for this position is $92,000.Main Responsibilities:Conduct thorough analyses to...

  • Construction Project Coordinator

    5 days ago

    Salem, Oregon, United States Mid America Liner Full time

    MidAmerica Liner is a leading specialty construction company in the Geosynthetics Industry, focusing on Biogas capture. Our clients are primarily Controlled Animal Feeding Operations (CAFO) by the EPA. We provide products and services that serve the industry in reclamation and useful disposition of Biogas generated by their operations.We are seeking an...

  • Project Coordinator

    2 weeks ago

    Winston-Salem, North Carolina, United States Safety NetAccess Inc Full time

    About UsSafety NetAccess Inc has been a trusted partner in designing, building, and supporting networks for hospitality, multifamily, assisted living, resorts, and other public properties since 2001. As a family-owned business, we have grown from a two-man startup to one of the country's most reliable providers. Our certification by major hotel brands and...

  • Project Manager

    2 weeks ago

    Salem, Oregon, United States RimePro Inc Full time

    Job SummaryA leading construction company, RimePro Inc, seeks an experienced Project Manager to oversee large-scale commercial projects valued at $10M+. The ideal candidate will have expertise in construction management, cost monitoring, and problem-solving. The successful candidate will be responsible for scheduling entire projects from start to finish,...

  • A&E Project Coordinator

    1 week ago

    Salem, New Hampshire, United States Site Acquisitions, LLC Full time

    Site Acquisitions, LLC is a leading provider of architectural and engineering services. We are seeking a talented A&E Associate to support our team in delivering high-quality projects.The ideal candidate will have:A strong understanding of architectural and engineering principlesExcellent communication and problem-solving skillsAbility to work independently...

  • Construction Project Coordinator

    2 weeks ago

    Salem, New Hampshire, United States Site Acquisitions, LLC Full time

    Job OverviewWe are seeking a highly skilled Estimator - Construction to join our team at Site Acquisitions, LLC.About the RoleThe successful candidate will work closely with clients and internal stakeholders to prepare accurate and comprehensive bids for residential and commercial projects. A competitive salary of $70,000 per year is offered, along with a...

  • Heavy Civil Project Coordinator

    4 days ago

    Salem, Virginia, United States CES Consulting Full time

    About the RoleCES Consulting, LLC is a Minority Business Enterprise (MBE) firm specializing in heavy civil construction projects. We are looking for an experienced Project Manager to lead our projects from start to finish.The ideal candidate will have a strong background in project management, with experience in heavy civil construction projects. They will...

  • Project Manager

    1 day ago

    Salem, United States Spencer Ogden Full time

    ResponsibilitiesLeading all phases of the project from planning through execution and close out.Meeting project success factors as laid out by company standards including but not limited to scope, schedule, cost, quality, environmental, safety, communications, security, configuration management and integration.Providing leadership, oversight management,...

  • Project Manager

    4 weeks ago

    Salem, United States Spencer Ogden Full time

    ResponsibilitiesLeading all phases of the project from planning through execution and close out.Meeting project success factors as laid out by company standards including but not limited to scope, schedule, cost, quality, environmental, safety, communications, security, configuration management and integration.Providing leadership, oversight management,...

  • Project Lead

    2 weeks ago

    Salem, South Carolina, United States Spencer Ogden Full time

    Job Title: Project LeadAbout the Role:We are seeking an experienced Project Lead to oversee all phases of our projects from planning through execution and close out. The ideal candidate will have a strong background in operations, engineering, or project management with at least 12 years of experience at a power generation facility.About You:To be successful...