Personal Assistant III

2 days ago


Kansas City, United States Robert Half Full time
Job DescriptionJob Description

We are offering a PART-TIME contract employment opportunity for an IT Administrative Assistant in the education industry based in KANSAS CITY, Missouri. The role involves managing various administrative duties in a school district setting. Monday-Friday, 4 hours per day.


Responsibilities:


• Oversee the management and distribution of district-issued mobile devices for staff and students.

• Assist with the creation, distribution, and tracking of ID badges for new staff and students.

• Support the Technology Director in managing student and staff devices, including processing repair requests and managing warranty claims.

• Maintain up-to-date records for each individual, ensuring that badges are deactivated when someone leaves the district.

• Assist in the inventory and asset tracking of hardware and software, including recording serial numbers, assigning devices to specific users, and tracking the location and status of each asset.

• Handle purchase orders, obtaining quotes from vendors, and tracking shipment status to ensure timely procurement of necessary technology equipment and services.

• Manage software licensing, tracking expiration dates, and ensuring timely renewals.

• Assist in setting up staff email accounts and managing permissions for new hires to facilitate smooth onboarding and access to essential tools.

• Coordinate district-wide announcements related to technology updates, system outages, or security protocols.

• Assist in maintaining compliance with student data privacy laws and cybersecurity protocols, including maintaining documentation and submitting necessary reports.

• Assist in gathering documentation and preparing reports needed for technology funding programs.

• Utilize skills in Customer Service, Data Entry, Email Correspondence, Microsoft Excel, Microsoft Outlook, Microsoft Word, Vendor Relationship Management, and Compliance Functions to perform duties effectively

• Must have strong proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Demonstrated experience in customer service
• Ability to manage vendor relationships effectively
• Knowledge of compliance functions within the education sector
• Proven ability to perform data entry tasks with high level of accuracy
• Excellent email correspondence skills, with a focus on clarity and professionalism
• Experience in an educational environment is advantageous
• Ability to multitask, prioritize, and manage time effectively
• Strong problem-solving skills and detail-oriented
• Excellent verbal and written communication skills
• Ability to work independently and as part of a team
• High level of discretion and confidentiality due to nature of the role.
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