Personal Assistant III
2 days ago
We are offering a PART-TIME contract employment opportunity for an IT Administrative Assistant in the education industry based in KANSAS CITY, Missouri. The role involves managing various administrative duties in a school district setting. Monday-Friday, 4 hours per day.
Responsibilities:
• Oversee the management and distribution of district-issued mobile devices for staff and students.
• Assist with the creation, distribution, and tracking of ID badges for new staff and students.
• Support the Technology Director in managing student and staff devices, including processing repair requests and managing warranty claims.
• Maintain up-to-date records for each individual, ensuring that badges are deactivated when someone leaves the district.
• Assist in the inventory and asset tracking of hardware and software, including recording serial numbers, assigning devices to specific users, and tracking the location and status of each asset.
• Handle purchase orders, obtaining quotes from vendors, and tracking shipment status to ensure timely procurement of necessary technology equipment and services.
• Manage software licensing, tracking expiration dates, and ensuring timely renewals.
• Assist in setting up staff email accounts and managing permissions for new hires to facilitate smooth onboarding and access to essential tools.
• Coordinate district-wide announcements related to technology updates, system outages, or security protocols.
• Assist in maintaining compliance with student data privacy laws and cybersecurity protocols, including maintaining documentation and submitting necessary reports.
• Assist in gathering documentation and preparing reports needed for technology funding programs.
• Utilize skills in Customer Service, Data Entry, Email Correspondence, Microsoft Excel, Microsoft Outlook, Microsoft Word, Vendor Relationship Management, and Compliance Functions to perform duties effectively
• Must have strong proficiency in Microsoft Office Suite (Word, Excel, Outlook)• Demonstrated experience in customer service
• Ability to manage vendor relationships effectively
• Knowledge of compliance functions within the education sector
• Proven ability to perform data entry tasks with high level of accuracy
• Excellent email correspondence skills, with a focus on clarity and professionalism
• Experience in an educational environment is advantageous
• Ability to multitask, prioritize, and manage time effectively
• Strong problem-solving skills and detail-oriented
• Excellent verbal and written communication skills
• Ability to work independently and as part of a team
• High level of discretion and confidentiality due to nature of the role.
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