Administrative Assistant

3 weeks ago

Watsonville, United States Robert Half Full time
Job DescriptionJob Description

We are seeking a Procurement Specialist to join our team in the Paper/Packaging industry, located in Watsonville, California, United States. The role offers a contract to permanent employment opportunity, where the selected candidate will be responsible for administrative and clerical tasks, supporting both the sales and procurement teams.


Responsibilities:


  • Responsible for tracking bill of ladings and proof of deliveries
  • Resolving invoice discrepancies
  • Purchase order tracking and organizing
  • Producing forecast updates in conjunction with sales representatives and warehouse managers
  • Responsible for assisting with Quoting Process o Receives quote requests from sales.
  • Reviews quotes and clarifies intent.
  • Sends request to appropriate buyer, to obtain current buy price for item Coordinates and includes other pricing (freight, print plates, cutting dies, make-up fees)
  • Add appropriate margin percentages, as outlined by Procurement manager.
  • Provides pricing to Procurement manager and Sales team to collaborate on final prices to present to customer.
  • Once customer approves, obtain signed PA from Sales and file in appropriate filing system. Inform buyers to execute purchases.
  • Organizing product costing and pricing
  • Data entry- quotes and sales orders
  • Creating part numbers and pricing updates in the system
  • Ordering supplies-office, coffee, and cleaning supplies
  • Maintaining an accessible and organized filing system for sales department
  • Arranging travel and accommodations when necessary
  • Coordinating lunch/snacks for meetings
  • Maintaining company phone and cell phone list
  • Maintaining company vehicle list
  • Other duties as assigned

• Minimum of 2 years of experience as a Procurement Specialist or in a similar role

• Proficient in Microsoft Office Suite including Word, Excel, Outlook, and PowerPoint

• Experience in handling both inbound and outbound calls

• Ability to provide top-notch customer service

• Proven experience in data entry and managing email correspondence

• Demonstrated ability to schedule appointments efficiently

• Knowledge of corporate procurement procedures

• Experience in the Paper/Packaging industry preferred

• Excellent communication and interpersonal skills

• Ability to multitask and prioritize effectively

• Strong organizational skills and attention to detail

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