Data & Grants Compliance Manager

3 weeks ago

Pittsburgh, United States Boys & Girls Clubs of Western Pennsylvania Full time
Job DescriptionJob Description DATA & GRANTS COMPLIANCE MANAGER
Employment Type: Full-time
Location: Administration Office (Pittsburgh, Pennsylvania)
Department: Advancement Hours: 40 hours per week
Status: Salaried/Exempt
Compensation: $50,000-$54,000 annually

About Us
BGCWPA is a mission-based organization that hires employees that are recognized as leaders in their 
field with a passion for improving young lives. We have strong values, embrace diversity and offer 
great benefits which allows our employees to maintain work/life balance. BGCWPA is one of the 
largest, most comprehensive out-of-school-time providers in the region, annually serving over 7,500 
youth from Allegheny County and Somerset County in preschool, before/afterschool, summer camp, teen 
mentoring, workforce development, STEAM, and sports programs. An affiliate of a national 
organization-Boys & Girls Clubs of America.

At Boys & Girls Clubs of Western Pennsylvania, we celebrate and support what makes people 
different. For the benefit of our youth, our families, and our communities, BGCWPA is proud to be 
an equal opportunity workplace that intentionally hires, trains, and supports staff that are 
representative of the many communities we serve. We are committed to hiring diverse and talented 
folks regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, 
citizenship, marital status, disability, gender identity or veteran status.

Job Summary
BGCWPA is seeking a Data & Grants Compliance Manager who is driven, detail-oriented, and 
collaborative. This role will play a pivotal part in ensuring compliance with grant requirements 
and reporting, supporting the tracking of key performance metrics across our programs funded by 
government and foundation sources, and entering and updating Foundation, Corporate and Government 
grants data in our DonorPerfect CRM system. Working closely with the Director of Foundation & 
Government Relations, this role is essential for securing and maintaining funding, coordinating 
grant reporting, and managing data related to funder relationships. The ideal candidate will have a 
keen eye for detail, strong analytical abilities, and a proactive approach to problem-solving.

Core Responsibilites
(i) Data Coordination and Management
●    Conduct in-depth research to identify potential funding opportunities from foundations, 
government entities, and other sources aligned with BGCWPA’s mission.
●    Proactively manage prospect research, identifying untapped funding opportunities and ensuring 
a robust pipeline of grant funders that align with organizational priorities.
●    Serve as the primary information resource for funders, facilitating seamless communication for 
grant proposals, applications, and other interactions.
●    Entering and updating Foundation, Corporate, and Government grants data within the 
DonorPerfect CRM to ensure that data related to grants is accurate, consistent, and up- to-date.
●    Generate and analyze data reports and dashboards to track trends, measure program impact, and 
support decision-making.

(ii) Grants Compliance and Reporting
●    Develop and maintain a comprehensive system to track grant statuses (prospective, awarded, 
declined, or tabled) and reporting deadlines via DonorPerfect CRM.
●    Collaborate with the Director of Foundation & Government Relations to streamline processes for 
tracking grant progress, ensuring that department leads are consistently informed of benchmarks, 
outcomes, and compliance requirements.
●    Lead quarterly meetings with department heads and executive leadership to ensure timely 
deliverables and adherence to grant terms, tracking progress against performance metrics.
●    Oversee the preparation, production, and submission of all required grant reports by 
coordinating with internal teams to gather necessary information, establishing schedules, and 
ensuring deadlines are met.
●    Maintain detailed records of all grant documentation within the CRM, providing comprehensive 
historical data for ongoing reference and audit purposes.

Qualifications
●    Bachelor’s degree in a relevant field (e.g., Nonprofit Management, Data Management, Business 
Administration, Social Work, Project Management, or similar). Equivalent experience may be 
considered.
●    1-3 years of experience in CRM management, grants compliance, or nonprofit operations 
(grant-related experience preferred).
●    Strong proficiency in data analysis and reporting tools, particularly DonorPerfect CRM and 
Microsoft Excel.
●    Exceptional verbal and written communication skills, with a proven ability to collaborate 
across multiple teams and departments.
●    Strong organizational skills with impeccable attention to detail and the ability to handle 
multiple tasks, prioritize effectively, and meet tight deadlines.
●    A proactive, strategic thinker with excellent problem-solving skills and the ability to work 
both independently and as part of a team.
●    Familiarity with grant management systems, compliance regulations, and budget tracking as they 
relate to grant-funded programs.
●    Experience with Google Suite and other project management tools.
●    Ability to handle physical demands related to office and event environments (e.g., lifting up 
to 50 pounds, climbing stairs, stooping, and standing).

Notice
We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. Our organization prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.
 

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