Administrative Assistant

1 month ago


Dallas, United States Robert Half Full time
Job DescriptionJob DescriptionWe are offering a contract to hire employment opportunity for an Administrative Assistant in Dallas, Texas. This role is primarily in the energy industry, where the selected candidate will be responsible for both office management and providing executive assistance, as well as supporting accounting tasks.

Responsibilities:
• Oversee the management of executive calendars, including scheduling meetings and planning travel arrangements
• Handle mail, including processing incoming mail and dispatching outgoing mail and packages
• Conduct purchasing for office supplies and coordinate with building management as required
• Organize company events such as quarterly meetings, annual charity volunteer events, and holiday parties
• Prepare business letters outgoing to other energy companies and investors
• Assist in maintaining investor communications portal
• Prepare regulatory and state tax filings with TX state agencies
• Execute remote deposit of checks and recording check deposits
• Prepare invoices to customers and assist the CFO and Accounting team with financial reports
• Record oil and gas revenue and other routine revenue entries
• Manage and keep track of technology/software costs and renewals
• Assist in tracking company ESG metrics and goals.• Proficiency in Microsoft Office Suite including Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, and general Microsoft applications.
• Ability to handle both inbound and outbound calls effectively.
• Exceptional customer service skills with a focus on providing a positive experience for all clients.
• Experience with data entry tasks, ensuring accuracy and attention to detail.
• Familiarity with email correspondence, maintaining professionalism and timely responses.
• Ability to schedule appointments and manage calendars efficiently.
• Experience with Mail Merge operations for streamlined communication processes.
• Knowledge of preparing professional letters and other correspondence.
• Familiarity with making travel arrangements and completing expense reports.
• Experience with remote deposit operations.
• Ability to manage expenses and prepare expense reports.
• Proficiency in calendar management to ensure smooth operations.
• Familiarity with creating and managing Microsoft Excel spreadsheets.
• Strong organizational skills to manage multiple tasks and priorities efficiently.
• Excellent written and verbal communication skills.
• Demonstrated ability to work independently and as part of a team.
• High level of discretion and confidentiality for handling sensitive information.
• Proven ability to adapt to new technologies and learn new software tools.
• High school diploma or equivalent educational qualification required.
• Previous experience in an administrative assistant role or similar is beneficial.

  • Dallas, United States Frontline Source Group Full time

    Our client in Dallas, TX has an immediate need for an Administrative Assistant on a 4-6 week contract basis and may consider contract to hire for the right skillset.Company Profile:Architecture, Design & Engineering FirmOperating in DFW for 15+ yearsFamily AtmosphereAdministrative Assistant Role:The Administrative Assistant will provide administrative...


  • Dallas, United States Frontline Source Group Full time

    Our client in Dallas, TX has an immediate need for an Administrative Assistant on a 4-6 week contract basis and may consider contract to hire for the right skillset.Company Profile:Architecture, Design & Engineering FirmOperating in DFW for 15+ yearsFamily AtmosphereAdministrative Assistant Role: The Administrative Assistant will provide administrative...


  • Dallas, United States Primary Services Full time

    Primary Services is excited to announce the role of Administrative Assistant for our client. This position offers a unique opportunity to join a leading organization that values innovation and sustainability. As an Administrative Assistant, you’ll play a vital role in both administrative and operational functions, contributing to the smooth operation of a...


  • Dallas, United States BNW Services Full time

    Job Title: Administrative AssistantPosition Summary: We are seeking a highly organized and detail-oriented Administrative Assistant to provide critical support to the leadership team and assist with the smooth operation of the office. This role requires an effective communicator who is diligent, cooperative, and responsive to the needs of the company,...


  • Dallas, United States Fresh Form Draft Full time

    Administrative AssistantDepartment: Talkishco Employment Type: Full Time Location: Dallas, TX Compensation: $17.00 - $27.00 / hour DescriptionJob Title: Administrative Assistant Company: TalkishcoLocation: Dallas, TXAbout Talkishco: At Talkishco, we offer a range of sales solutions to businesses, including sales consulting, lead generation, sales training,...


  • Dallas, United States Hunter Hamilton Full time

    We have a great opportunity for an Administrative Assistant for one of the leading brands in the beauty industry! If you have experience in this area, this might be a great opportunity for you!Position Scope:This position requires working with project stakeholders concerning project details and deliverables and assisting in the planning and implementation of...


  • Dallas, United States PrideStaff Full time

    We have an exciting Administrative Assistant position available with our client in downtown Dallas! A leading brand in luxury goods, our client has an unrivaled reputation for excellence, performance, and prestige. This position is 100% onsite. Compensation: $53-55,000 Based on-site at the downtown Dallas location, the Service Operations Administrative...


  • Dallas, United States PrideStaff Full time

    We have an exciting Administrative Assistant position available with our client in downtown Dallas! A leading brand in luxury goods, our client has an unrivaled reputation for excellence, performance, and prestige. This position is 100% onsite. Compensation: $53-55,000 Based on-site at the downtown Dallas location, the Service Operations Administrative...


  • Dallas, United States TotalMed Staffing Full time

    SALES: Sales Representatives are having high-demand in the sales market where every company is appointing sales executives so as to improve their sales levels and also profit level. These sales executives get interact with the customers via telephone, face tao face and emails however the main aim of this representative is to sell the products to the general...


  • Dallas, United States US Oncology Network-wide Career Opportunities Full time

    Overview Texas Oncology is looking for a full-time Administrative Assistantto join our team!This position will support the Dallas Sammons location. Texas Oncology is the largest community oncology provider in the country and has approximately 600+ providers in 220+ sites across Texas and southeastern Oklahoma. Our founders pioneered community-based cancer...


  • Dallas, United States Hillwood Investment Properties Full time

    Company Overview: Hillwood, a Perot Company, is a premier real estate investment and development company founded on a culture of integrity, respect, excellence and teamwork. The company is a full-service real estate developer, investor and advisor focused on developing opportunities for investors, partners and communities around the world. See additional...


  • Dallas, United States Addition Management Full time

    Position: Administrative Assistant Location: Dallas, TX Salary: 50k - 56k + OTHigh End Luxury goods retailer seeks an Administrative Assistant to join their Team!!Responsibilities: Compiling statistics and information for research as requested Maintaining appropriate stocking of office supplies Coordinating and creating schedules for company events and...


  • Dallas, United States Motion Recruitment Full time

    We are seeking an experienced Senior Administrative Assistant to provide high-level support to principals and executives within a fast-paced, professional office environment. The ideal candidate will have at least 5 years of experience in administrative roles, preferably within a corporate or office setting. This role requires strong organizational,...


  • Dallas, United States Wells Fargo Full time

    Support performance of less experienced Administrative Assistance staff and overall effectiveness of team in performing moderately complex to complex administrative tasks. Be responsible for compiling information, preparing moderately complex reports Administrative Assistant, Administrative, Senior, Support, Assistant, Banking, Benefits


  • Dallas, United States Uvation Full time

    About the HR Administrative Assistant position We are looking for an HR administrative assistant to perform a variety of personnel-related administrative tasks. You will support the HR department in duties like posting job ads, updating HR database and processing employees requests. Our HR administrative assistant position requires excellent organizational...


  • Dallas, United States Koch Investment Companies Full time

    Your Job We are looking for an Administrative Assistant that has an aptitude for excellence. This role will provide administrative support to the Koch Real Estate Investment leadership team, and create and maintain our office SOPs, while ensuring strong communication and a high level of organizational effectiveness. This role will require you to be...


  • Dallas, United States Cetera Financial Group Full time

    Job Description At Cetera, we strive for continuous improvement and evolution towards excellence. To achieve this, we require the right individuals who can support and ensure our success. We offer diverse business opportunities that are constantly evolving, providing meaningful prospects for growth to everyone. If you are proactive, adaptable to change, and...


  • Dallas, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are seeking a skilled Administrative Assistant to join our team in Dallas, Texas. In this role, you will provide business operations support to a department and/or manager, handle administrative duties, and maintain accurate records. This position offers a short term contract employment opportunity.Responsibilities:•...


  • Dallas, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are in search of an Administrative Assistant to join our team in Dallas, Texas. This role primarily involves managing and facilitating office procedures within a dynamic environment. The position offers a long-term contract employment opportunity, where the Administrative Assistant will be a key player in ensuring smooth...


  • Dallas, United States Raba Kistner Full time

    Raba Kistner, Inc. is a premier Engineering Consulting and Program Management firm. Our purpose is to build a better and more sustainable world for our employees, their families, our clients, and the communities we serve. Our Core Values are:Community “We care for our communities”Integrity “We act with integrity”Passion “We infuse passion into...