Front Desk Coordinator

4 days ago


Scottsdale, United States Robert Half Full time
Job DescriptionJob Description

We are offering a long term contract employment opportunity for a part time (30 hours) Front Desk Coordinator in Scottsdale, Arizona. The selected candidate will play a vital role in our operations by handling a wide array of administrative duties and serving as the first point of contact for our guests. The role involves coordinating office activities, managing on-site lunches, and scheduling meetings.


Responsibilities

• Serve as the initial point of contact, greeting guests as they arrive and ensuring they sign in correctly.

• Coordinate and manage on-site lunches to ensure smooth operation.

• Handle the scheduling, arranging, and hosting of both on-site and virtual meetings across various platforms.

• Maintain office organization by overseeing the stocking and ordering of office supplies and goods.

• Perform courier duties, which include the transport and pick-up of office mail, supplies, and goods.

• Prepare and submit visitor access and badge requests, liaising with IT and building management as necessary.

• Manage a range of administrative duties in support of the office, including calendar management and correspondence.

• Attend office meetings, prioritize action items, draft, and disseminate meeting minutes.

• Demonstrable experience in Administrative Assistance.
• Proficiency in answering multi-line phone systems.
• Must have prior experience in providing Concierge Services.
• Exceptional Customer Service skills.
• Experience with Data Entry tasks.
• Excellent Interpersonal Skills.
• Proficiency in Microsoft Excel, Microsoft Outlook, and Microsoft Word.
• Proven ability in Organizing Files effectively.

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