Administrative Sales Coordinator

3 weeks ago

Hutchins, United States Robert Half Full time
Job DescriptionJob Description

We are in search of a Sales Coordinator/Administrative Assistant for a contract to permanent hire job opportunity with a construction company located in Hutchins, Texas. As a Sales Coordinator/Administrative Assistant your focus will be on managing customer accounts, creating and handling documents, and facilitating effective communication with customers. This is a contract-to-hire employment opportunity that will allow you to contribute in a significant way to our operations.


Responsibilities:

• Set up and maintain customer accounts, including locations and contacts.

• Communicate with existing clients, keeping ERP system up to date.

• Generate and oversee required documentation, such as quote headers, PIFs, sales orders, and order acknowledgments.

• Develop quote headers for project leads and jot down detailed follow-up notes on open quotes.

• Oversee the booking process for new orders.

• Review, complete, and file sales orders and related project information.

• Coordinate contracts and change orders, and ensure fully executed versions are filed properly.

• Request, maintain, and send insurance certificates and additional documentation as required by contracts.

• Dispatch quotes, project info forms, and customer order acknowledgments.

• Inform team members about important updates such as newly booked orders.

• Ensure orders adhere to booking procedures.

• Warmly welcome guests at the office.

• Utilize Microsoft Office Suite (Word, Excel, Outlook, Teams), and CRM software proficiently.

• Perform any other responsibilities as assigned.

Applicants should be adept at multitasking, possess excellent communication skills, have a knack for problem-solving, and be proficient in Microsoft Office Suite and CRM software.


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