Sr Associate

6 days ago

Thousand Oaks, United States Advanced Bio-Logic Solutions Corp Full time
Job DescriptionJob Description

Will need to be onsite as needed (hybrid schedule)

 

Responsibilities of this position will include:
Support commercial training events for multiple business units (including logistical support during an event)
Management of participant rosters
Run and/or distribute reports from various systems (e.g., LMS, Tableau, Zoho)
Manage communication for training classes (e.g., welcome/travel logistics letters)
Send communications to participants and coordinate with trainer on class participant responses.
Reserve conference rooms/neighborhoods, order catering, and manage badge access requests.
Onsite support during live training events (e.g., post signage, provide office supplies, technical support)
Managing class surveys (i.e., collecting results/communicating results, archiving)
Archiving of certain training records (e.g., certifications, training rosters)
Understand and help support trainers with training tools and technologies (e.g., LMS, Learning Hub, SharePoint, Trainer’s Toolbox)
Help trainers with creating playlists in Learning Hub or updating SharePoint sites, if necessary
Manage/update new hire checklists and LMS assignment vehicles.
Collaborate with management on calendars and event planning.
Monitor specific email inboxes to answer questions, provide information and/or resolve issues.
Print and ship training materials, as needed.
Review existing files to ensure audit readiness
Assist in providing documentation for inspections/audits.
Adhere to processes and standards and suggest improvements.
Support and drive special projects as needed.

 

Preferred Qualifications
Bachelor’s degree and 2 years in Learning and Development, Event Management, Business, Pharmaceutical/ Biotechnology Industry OR
Previous job experience in Learning and Development in the Pharmaceutical/ Biotechnology Industry
Proven ability / experience coordinating small to large training events.
Experience with managing relationships with competing demands and priorities
Strong customer service skills
Strong time management, organization, and prioritization skills
Strong problem-solving skills
Strong written and verbal communication skills
Exceptional attention to detail with the ability to multi-task
Ability to work well in teams and interact effectively with various levels of management.
Willingness to be flexible to meet team goals and priorities.
Strong computer and database skills with Microsoft Word, PowerPoint, Excel, Outlook, and Teams
Experience with databases and business analysis tools (e.g., Tableau, Power BI, SharePoint, Learning Management Systems) a plus.
Able to lift 25 lbs.

 

Basic Qualifications:
0+ Years w/ Relevant MS or equivalent 2+ Years w/ Relevant BS or equivalent 4+ Years w/ Relevant AS or equivalent 6+ Years w/ HS
Security info
Top 3 Must Have Skill Sets:
Transferable/soft skills: Looking for someone who is flexible, organized, and able to work in a team environment.
Communication skills: Someone who has worked with high level executives and has strong communication skills.
Time Management skills: This is critical as this is a fast paced environment with multiple tasks to complete. Need the ability to juggle multiple projects at one time and meet deliverables.
Scrubbed resume attached

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