DEPARTMENT SECRETARY

3 weeks ago

North Haven, United States Robert Half Full time
Job DescriptionJob Description

We are offering a short term contract employment opportunity for a Department Secretary in the healthcare industry. The role is based in North Haven, Connecticut and will involve a range of administrative duties, from processing customer applications to maintaining accurate records.


Responsibilities:


• Efficiently process customer applications, ensuring accuracy and timeliness

• Manage and maintain precise customer credit records

• Handle customer inquiries, providing timely and appropriate responses

• Monitor customer accounts and take appropriate action when necessary

• Act as a receptionist, managing incoming calls and visitor interactions

• Schedule meetings and appointments for staff following established department procedures

• Maintain department calendar, ensuring no overlapping appointments occur

• Use Microsoft Word, Excel, PowerPoint, and Windows OS for various tasks

• Distribute incoming mails and maintain files systematically

• Utilize typing skills to prepare routine correspondence, memos, reports and various routine forms

• Support the coordinator in daily operations and related physician and office staff activities

• Display a good understanding of department procedures and implement them as required

• Demonstrate strong organizational skills in managing workload and meeting established priorities.

• Proficiency in Microsoft Word, Excel, and PowerPoint along with working knowledge of Windows OS
• Experience in performing receptionist duties and managing correspondence
• Ability to schedule appointments and meetings effectively
• Knowledge of payroll processing and medical coverage
• Strong typing skills (WPM to be determined by employer)
• Experience in managing calendars and coordinating department procedures
• Ability to distribute incoming mail and maintain files efficiently
• Excellent spelling and organizational skills
• Familiarity with corporate secretarial functions
• Experience in handling purchase orders and monitoring attendance
• Knowledge of the file system
• Ability to handle routine correspondence efficiently
• Prior experience in a healthcare, hospital, or social assistance setting is preferred
• Must maintain patient confidentiality and adhere to all department procedures and protocols.

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