Accounts Payable

Job DescriptionJob DescriptionJob Title: Accounts Payable/Accounts Receivable Clerk
Reports To: Assistant Controller and Controller

Position Summary:
The Accounts Payable/Accounts Receivable Clerk is responsible for the accurate and timely execution of accounts payable and receivable processes. Key duties include invoice processing, coding transactions to appropriate GL accounts and job numbers, weekly check runs, and maintaining vendor relationships. This role requires strong organizational skills, attention to detail, and the ability to support various office functions. Sage software experience a Must.

Essential Duties and Responsibilities:
• Code and manage invoices for payment in the accounting software system.
• Electronically route invoices to appropriate department heads for approval.
• Review invoices for accuracy, including ensuring compliance with sales and use tax requirements.
• Maintain vendor relationships, researching and resolving invoice or payment discrepancies promptly.
• Ensure all invoices are accurately coded to the correct GL account and job number.
• Process weekly check runs, including printing and distributing checks.
• Maintain complete and organized files and documentation, including W-9 forms and credit card payment records.
• Manage credit card payment processing and reconciliation.
• Perform material management, purchasing, and tracking duties.
• Support project coordinators, human resources, and other office staff as needed.
• Assist with payroll data entry and ensure accuracy in reporting.
• Perform invoicing for both accounts payable (A/P) and accounts receivable (A/R).
• Conduct various website research projects as assigned.
• Work closely with team members to ensure accurate data entry related to construction projects.
• Maintain a high level of discretion and confidentiality in handling company information.
• Answer phones and provide general office support.
• Support and abide by company policies, procedures, and core values.
• Crosstrain in other accounting and administrative duties, as required.
• Perform additional duties and responsibilities based on company needs.
Required Skills and Qualifications:
• Minimum of 2+ years of experience in a similar role preferred.
• Proficiency in Microsoft Excel, Word, and Adobe.
• Experience with Sage Software is required.
• Strong knowledge of MS Office and PowerPoint.
• Familiarity with construction terminology and experience working with contractors preferred.
• Excellent organizational, communication, and time-management skills.
• High attention to detail and ability to meet deadlines.
• Ability to handle multiple tasks efficiently and prioritize workload effectively.
• Strong interpersonal skills to interact with vendors, customers, and internal team members.
Opportunities for Growth:
• Cross-training opportunities.
• Career advancement based on performance and company needs.
Additional Information:
• Full-time position.
• Must be able to work in a collaborative, fast-paced environment.
• Ability to adapt to evolving responsibilities as the company grows.

EEO/AA Employer/Vet/Disabled.

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

#1180

Company DescriptionFounder and CEO, Janice Bryant Howroyd, is a North Carolina native who left her hometown in 1976 armed with $1500. Since then, she has dedicated her efforts to building an organization that is committed to keeping the humanity in Human Resources and Strategic, Inclusive Procurement.

Mrs. Howroyd’s commitment to excellence has grown ActOne Group to 33 countries, with over 17,000 clients and more than 2,800 employees. The largest woman-minority-owned workforce management company founded in the US, ActOne Group professionals bring expertise in delivering corporate HR initiatives to local and global markets.

Mrs. Howroyd was selected by former President Barack Obama to serve as a White House appointee and continues to serve under the current administration as an Ambassador of Energy. Mrs. Howroyd gives generously through funding and advocacy for STEM education, particularly for women and minorities.

Mrs. Howroyd leads her teams to build business success based on the ability to connect great companies with outstanding talent. Her passion for education, mentorship, and self-empowerment initiatives have earned her many professional and philanthropic recognitions. She is a sought–after speaker and media subject matter expert in her fields. Her book, The Art of Work: How to Make Work, Work for You, is available on Amazon.com.Company DescriptionFounder and CEO, Janice Bryant Howroyd, is a North Carolina native who left her hometown in 1976 armed with $1500. Since then, she has dedicated her efforts to building an organization that is committed to keeping the humanity in Human Resources and Strategic, Inclusive Procurement.\r
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Mrs. Howroyd’s commitment to excellence has grown ActOne Group to 33 countries, with over 17,000 clients and more than 2,800 employees. The largest woman-minority-owned workforce management company founded in the US, ActOne Group professionals bring expertise in delivering corporate HR initiatives to local and global markets.\r
\r
Mrs. Howroyd was selected by former President Barack Obama to serve as a White House appointee and continues to serve under the current administration as an Ambassador of Energy. Mrs. Howroyd gives generously through funding and advocacy for STEM education, particularly for women and minorities.\r
\r
Mrs. Howroyd leads her teams to build business success based on the ability to connect great companies with outstanding talent. Her passion for education, mentorship, and self-empowerment initiatives have earned her many professional and philanthropic recognitions. She is a sought–after speaker and media subject matter expert in her fields. Her book, The Art of Work: How to Make Work, Work for You, is available on Amazon.com.

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