Legal Secretary

We are seeking a Legal Secretary to join our team in Vienna, Virginia. The role involves carrying out various secretarial tasks related to firm administrative tasks, processing new client requests, and maintaining accurate client records. This position is an integral part of our team, ensuring efficient and smooth day-to-day operations.

Responsibilities:

• Process new client/matter requests and maintain accurate client records.

• Handle court filings, including e-filing, under the supervision of attorneys.

• Perform word processing tasks, including drafting, revising, and finalizing client-related documents such as correspondence, memoranda, bills, timesheets, and project work.

• Maintain physical and electronic files.

• Calendar deadlines associated with federal and state rules of procedure.

• Coordinate travel arrangements and meetings, and properly receive clients/guests as requested.

• Answer attorneys’ phones and take messages, ensuring effective communication within the team.

• Compose correspondence for client-related matters and handle incoming and outgoing mail.

• Ensure the proper distribution, sending, filing, and handling of completed work.

• Use various litigation skills, such as calendar management, case management software, civil litigation experience, court filing, and drafting legal documents.

• Proficiency in Calendar Management and Billing Software for Attorneys is required.

• Familiarity with Case Management Software.

• Proficiency in CM/ECF.

• Familiarity with Court Filings, Court Rules, Court Proceedings, and Courts.

• Ability to Draft Motions, proficiency in e-File and e-Filing.

• Proficiency in using Legal Files and understanding Litigation is required.

• Comprehensive understanding of Litigation.

• Experience with Litigation.

• Must have Litigation Experience, familiarity with Litigation Documents, and understanding of Litigation Processes.