Sr. Administrative Assistant

2 weeks ago


Indianapolis, United States Robert Half Full time
Job DescriptionJob Description

We are looking for a diligent Sr. Administrative Assistant to assist our client on the NW side of Indianapolis, IN. As a Sr. Administrative Assistant, you will be the first point of contact for our company, answering inbound calls (low volume), coordinating meetings, and providing administrative support to executives and leadership. This position offers a long-term contract employment opportunity slated to last through the end of 2024.


There is a possibility this position could turn into permanent employment, but that is not guaranteed.


Responsibilities:


• Answer and direct phone calls in a polite and friendly manner

• Coordinate and schedule meetings, ensuring all parties are informed and prepared

• Utilize strong communication skills to interact with team members and customers

• Assist with administrative duties, maintaining an organized and efficient workspace

• Utilize skills in calendar management to keep track of appointments and deadlines

• Ensure proper documentation of meetings and important decisions

• Provide executive assistance support when needed

• Serve as a friendly and personable figure in the office, fostering a positive work environment

• Handle customer inquiries, resolving issues promptly and professionally

• Assist in the organization and execution of executive meetings.

• Must hold a minimum of 2 years of experience in an administrative role
• Proven skills in Calendar Management, ensuring schedules are effectively coordinated and maintained
• Strong Communication skills, both written and verbal, to facilitate effective interaction within and outside the team
• Experience in Meeting Coordination, including scheduling, preparing agendas, and following up on action items
• Demonstrable expertise in providing Administrative Assistance such as document preparation, filing, and office organization
• Experience in Answering Inbound Calls, responding to inquiries, and directing calls as necessary
• Prior involvement in Executive Meetings, including preparing materials and taking minutes
• Ability to use standard office equipment and software
• Strong problem-solving skills, attention to detail, and ability to maintain confidentiality
• High school diploma or equivalent required, higher education or certifications in related fields are preferred.

  • Indianapolis, United States Community Health Network Full time

    Sr Administrative Assistant- Castleton Job Ref 2405694 Category Administrative & General Support Job Family Administrative / Secretarial Department Ambulatory Nurse Admin Schedule Full-time Facility Community Physician Network Castleton Castleton Indianapolis, IN 46250 United States Shift Day Job Hours 40 hrs week; general 8-4:30 Join...


  • Indianapolis, United States Community Health Network Full time

    Sr Administrative Assistant-Heart Job Ref 2402572 Category Administrative & General Support Job Family Administrative / Secretarial Department Cardio Product Line Schedule Full-time Facility Community Heart & Vascular Hospital 8075 N Shadeland Ave Indianapolis, IN 46250 United States Shift Day Job Hours 80hrs/pay period Join...


  • Indianapolis, United States Acuren Industrial Services Full time

    Acuren is currently seeking an Administrative Assistant to help with operations at our Indianapolis IN location. The Administrative Assistant will perform administrative and office support activities. Duties will include fielding telephone calls, rec Administrative Assistant, Administrative, Assistant, Records


  • Indianapolis, United States NVR Full time

    As an Administrative Assistant at Ryan Homes, a brand of NVR, you will impact the lives of our customers while working in an environment of respect, empowerment, and professional development. Your administrative support, organizational skills, and at Administrative Assistant, Administrative, Assistant, Project Management


  • Indianapolis, United States Creative Financial Staffing Full time

    Administrative Assistant -Non stressful 8-5 PM position. Main Responsibilities of Administrative Assistant: Provide assistance by monitoring emails, mail and all lines of communication Preparing and proofreading documents for meetings Manage the calendar and scheduling Prioritize, manage, and contribute to a variety of projects and key initiatives ...


  • Indianapolis, United States Creative Financial Staffing Full time

    Administrative Assistant -Non stressful 8-5 PM position. Main Responsibilities of Administrative Assistant: Provide assistance by monitoring emails, mail and all lines of communication Preparing and proofreading documents for meetings Manage the calendar and scheduling Prioritize, manage, and contribute to a variety of projects and key initiatives ...


  • Indianapolis, Indiana, United States Indiana University Health Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Riley Hospital. As an Administrative Assistant, you will provide administrative support to our leaders and teams, ensuring seamless day-to-day operations.Key ResponsibilitiesManage schedules and calendars for leaders and teamsCoordinate meetings,...


  • Indianapolis, Indiana, United States nLeague Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to our team. The successful candidate will be responsible for providing a wide range of administrative assistance, including fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and...


  • Indianapolis, United States Christel House Schools Full time

    This position provides support to the principals by performing a variety of administrative functions required for the operation of the campus and instructional school programs. ESSENTIAL FUNCTIONS:Answer telephones and give information to callers, ta Administrative Assistant, Administrative, Assistant, Operations, Education, Skills


  • Indianapolis, United States Lorven Technologies Full time

    Position: Administrative Assistant Location: Indianapolis, IN (Onsite Role) Contract *Both Webcam and In-person. Purpose of Position/Summary: The incumbent works as a Administrative Assistant with the Indiana Department of Health (IDOH) Food Protection Division (FPD), Rapid Response Team (RRT) and the Produce Safety Team. Under the supervision of the...


  • Indianapolis, United States Lorven Technologies Full time

    Position: Administrative Assistant Location: Indianapolis, IN (Onsite Role) Contract *Both Webcam and In-person. Purpose of Position/Summary: The incumbent works as a Administrative Assistant with the Indiana Department of Health (IDOH) Food Protection Division (FPD), Rapid Response Team (RRT) and the Produce Safety Team. Under the supervision of the...


  • Indianapolis, Indiana, United States Franklin Borough School District Full time

    Job Summary:We are seeking a highly skilled and experienced Administrative Assistant to join our team at Franklin Borough School District. As a key member of our administrative staff, you will provide critical support to our district administration in a confidential manner, ensuring efficient and effective office operations.Key Responsibilities:Provide...


  • Indianapolis, Indiana, United States Collabera Full time

    Job Title: Administrative AssistantCollabera is seeking an experienced Administrative Assistant to provide support to our team in Indianapolis, Indiana.Job Summary:The Administrative Assistant will provide administrative support to the North America Integrated Health Services team, including coordinating activities related to medical surveillance, scheduling...


  • Indianapolis, United States Robert Half Full time

    Job DescriptionJob DescriptionAs an Administrative Assistant, you will play a pivotal role in ensuring organizational efficiency by providing a range of administrative support tasks. You will be required to work effectively both as part of a team and independently, utilizing your excellent organizational skills and attention to detail to keep our office...


  • Indianapolis, United States ATC Full time

    The Administrative Assistant will split time between the Division of Trauma and Injury Prevention (DTIP) and the Division of Chronic Disease, Primary Care and Rural Health (CDPCRH). The DTIP is responsible for the development, implementation, and oversight of a comprehensive statewide trauma care system that prevents injuries, saves lives and improves the...


  • Indianapolis, United States Collabera Full time

    Description Home Search Jobs Job Description Administrative Assistant Contract: Indianapolis, Indiana, US Salary: $28.00 Per Hour Job Code: 353719 End Date: 2024-10-11 Days Left: 28 days, 3 hours left Apply About the Role: The North America Integrated Health Services Administrative Support role provides support to all Integrated Health Services...


  • Indianapolis, United States ATC Full time

    The Administrative Assistant will split time between the Division of Trauma and Injury Prevention (DTIP) and the Division of Chronic Disease, Primary Care and Rural Health (CDPCRH). The DTIP is responsible for the development, implementation, and oversight of a comprehensive statewide trauma care system that prevents injuries, saves lives and improves the...


  • Indianapolis, United States ATC Full time

    The Administrative Assistant will split time between the Division of Trauma and Injury Prevention (DTIP) and the Division of Chronic Disease, Primary Care and Rural Health (CDPCRH). The DTIP is responsible for the development, implementation, and oversight of a comprehensive statewide trauma care system that prevents injuries, saves lives and improves the...


  • Indianapolis, United States Rose International Full time

    Provides administrative support to either a team or individual. Duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing.ADMINISTRATIVE ASSISTANT MINIMUM REQUIRED QUALIFICATIONS:High School Diploma or equivalent3 years full time experience performing...


  • Indianapolis, United States Synectics Full time

    Duties : Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time-sensitive material. Ability to effectively communicate via phone and...