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Executive Assistant

2 months ago

Fall River, United States Robert Half Full time
Job DescriptionJob DescriptionWe are looking for a meticulous and experienced Executive Assistant to join our team in FALL RIVER, Massachusetts. As an Executive Assistant, your role will be fundamental in ensuring smooth office operations and providing administrative support in a well-structured and timely manner. This role offers a long-term contract employment opportunity.

Responsibilities:

• Efficiently manage office operations, including answering phones and greeting visitors.
• Handle confidential information with discretion and professionalism.
• Manage and maintain calendars, schedule meetings and conferences.
• Assist in processing hiring forms and managing office communications.
• Prepare and proofread documents ensuring accuracy in grammar and spelling.
• Provide assistance with social media content creation and management.
• Take minutes during meetings and prepare meeting agendas.
• Exhibit competency in software such as MS Office 365, Banner, and CRM.
• Experience in handling conduct and grievance cases is beneficial.
• Leverage skills in Concur and Calendar Management for better office administration.

• Proven experience as an Executive Assistant or similar administrative role

• Strong knowledge of MS Office 365, including Word, Excel, and PowerPoint

• Experience with CRM software

• Excellent communication and interpersonal skills

• Ability to manage complex calendar arrangements and coordinate conference calls

• Experience in handling confidential correspondence and documents

• Proficiency in managing multiple tasks and deadlines

• Detail-oriented with strong organizational skills

• Ability to work independently and as part of a team

• Familiarity with Banner or similar database systems

• Strong problem-solving skills and ability to make decisions under pressure.