Payroll Specialist

Job DescriptionJob DescriptionThe Payroll Specialist is responsible ensuring that Payroll and other related financial functions are resolved in a timely manner. This role requires UNION payroll experience and consistent attention to detail to avoid errors.

Responsibilities may include, but are not limited to:

• Payroll administration for exempt & non-exempt employees on a semimonthly basis, including but not limited to:
• Set up, modify, and terminate employees in the payroll system
• Collect, calculate, summarize, and review timekeeping information for completeness and accuracy
• Obtain supervisory approval of time card discrepancies
• Confirm overtime and double time approvals
• Detailed management of deductions for medical insurance, 401k, FSA, etc.
• Issue paychecks and process direct deposit payments
• Process garnishment requests
• Calculate and deposit payroll taxes in payroll system
• Direct contact with employees to clarify deductions, direct deposit, and other such details
• Track and communicate Paid Time Off (PTO) as applicable and appropriate
• Hold department supervisors accountable for accurate and timely approval of time cards
• Process employee final checks and other off-cycle payments, as needed
• Complete 401k contributions, 401k loan payments, 401k matching, assist with 401k compliance testing, and other such functions in the 401k web-based system
• Compile and provide internal management reports from payroll system software
• Process and issue annual W-2 forms to employees
• Process employment verifications, as requested
• Register with new states for employment, as requested
• Record employee complaints, questions, and concerns about payroll services and communicate those issues to the management
• Professional collaboration with other company staff

Requirements

• 2+ years prior experience required processing payroll for a multi-state employer, with some knowledge of CA wage & hour law
• Working knowledge of Excel, and payroll platform(s)
• Professional interaction with vendors, coworkers and other employees
• Professional demeanor with Excellent Written and Oral Communication Skills
• Strong Organization Skills
• Must be computer literate with a high comfort level with computer programs (MS Word, MS Excel, Email and Internet)
• Must be Punctual and Dependable
• Able to maintain focus and positive attitude in a fast-paced environment
• Ability to work with minimal supervision
• Ability to meet deadlines in a high pressure, time sensitive environment

EEO/AA Employer/Vet/Disabled.

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

#1086

Company DescriptionFounder and CEO, Janice Bryant Howroyd, is a North Carolina native who left her hometown in 1976 armed with $1500. Since then, she has dedicated her efforts to building an organization that is committed to keeping the humanity in Human Resources and Strategic, Inclusive Procurement.

Mrs. Howroyd’s commitment to excellence has grown ActOne Group to 33 countries, with over 17,000 clients and more than 2,800 employees. The largest woman-minority-owned workforce management company founded in the US, ActOne Group professionals bring expertise in delivering corporate HR initiatives to local and global markets.

Mrs. Howroyd was selected by former President Barack Obama to serve as a White House appointee and continues to serve under the current administration as an Ambassador of Energy. Mrs. Howroyd gives generously through funding and advocacy for STEM education, particularly for women and minorities.

Mrs. Howroyd leads her teams to build business success based on the ability to connect great companies with outstanding talent. Her passion for education, mentorship, and self-empowerment initiatives have earned her many professional and philanthropic recognitions. She is a sought–after speaker and media subject matter expert in her fields. Her book, The Art of Work: How to Make Work, Work for You, is available on Amazon.com.Company DescriptionFounder and CEO, Janice Bryant Howroyd, is a North Carolina native who left her hometown in 1976 armed with $1500. Since then, she has dedicated her efforts to building an organization that is committed to keeping the humanity in Human Resources and Strategic, Inclusive Procurement.\r
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Mrs. Howroyd’s commitment to excellence has grown ActOne Group to 33 countries, with over 17,000 clients and more than 2,800 employees. The largest woman-minority-owned workforce management company founded in the US, ActOne Group professionals bring expertise in delivering corporate HR initiatives to local and global markets.\r
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Mrs. Howroyd was selected by former President Barack Obama to serve as a White House appointee and continues to serve under the current administration as an Ambassador of Energy. Mrs. Howroyd gives generously through funding and advocacy for STEM education, particularly for women and minorities.\r
\r
Mrs. Howroyd leads her teams to build business success based on the ability to connect great companies with outstanding talent. Her passion for education, mentorship, and self-empowerment initiatives have earned her many professional and philanthropic recognitions. She is a sought–after speaker and media subject matter expert in her fields. Her book, The Art of Work: How to Make Work, Work for You, is available on Amazon.com.

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