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Executive Assistant

1 month ago

Oakland, United States Ultimate Staffing Services Full time
Job DescriptionJob Description

* Maintain scheduling meetings, taking notes, operating telephones, incoming and outgoing mail, maintaining filing systems, responding to emails and ordering office supplies * Assist with communication with staff throughout the organization * Track, monitor and prioritize all communication on a daily basis and provide follow-up and reminders for all departments * Assist with communication to internal and external contacts * Assist with maintaining contact lists and responding to inquiries * Research and gather information as needed * Assist in special projects and event planning as requested * Assist and coordinate requests from the department heads with various projects * Coordinate and distribute materials for meetings * Perform other duties as assigned

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.