Administrative Assistant

2 weeks ago

Cincinnati, United States TAD PGS, Inc Full time
Job DescriptionJob DescriptionWe have an outstanding Contract to Hire position for an Administrative Assistant to join a leading Company located in the Cincinnati, OH surrounding area.
Responsibilities:
  • Create a welcoming environment, and maintain company standards
  • Maintain professional, reliable, working relationships with internal teams
  • Greet and sign in visitors, issue visitor badges
  • Escort vendors as needed
  • Schedule appointments/conferences for departmental staff
  • Answer telephones, route calls, take messages, and answer routine department inquiries effectively
  • Order and distribute general office supplies and stamps, and maintain inventory
  • Handle and distribute mail, send and create UPS packages
  • Enter and maintain data in electronic files, databases, and/or spreadsheets
  • Update shared internal calendar, update phone/email list, take ownership of internal office communications, and maintain internal organization charts
  • Handle BOA monthly reconciliation, handle POs, and approve UPS invoices and internal building rent invoices
  • Initiate and assist with scheduling, research, and planning program events and/or activities
  • Coordinate all staff meetings, prepare slide presentations, and order food/drinks as needed
  • Handle new hire ordering of equipment and desk set up, prepare new hire packets
  • Work with the IT department for new hire setup and troubleshooting issues
  • Order logo items for new hires, and team members as needed
  • Able to work with MS Office Suite (Word, Excel, PowerPoint, MS TEAMS, Outlook)
  • Handle internal building issues and work with the building company to resolve and maintain fire extinguisher checks, and update fire safety and evacuation plans
  • Maintain internal office equipment, copier, and HVAC unit
  • Ability to work onsite daily
    - regular business hours
  • Other duties as deemed necessary

Basic Hiring Criteria:
  • High school diploma or equivalent and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary

Desired Qualifications:
  • Proficiency in Microsoft Office Suite is required (Outlook, Word, Excel, PowerPoint, MS TEAMS)
  • Proficiency in database management
  • This position requires high attention to detail
  • Ability to communicate with a diverse group of individuals in a professional and courteous manner
  • Excellent written and oral communication skills are necessary


VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit http://www.tadpgs.com/candidate
-privacy/ or https://pdsdefense.com/candidate
-privacy/

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:


  • The California Fair Chance Act
  • Los Angeles City Fair Chance Ordinance
  • Los Angeles County Fair Chance Ordinance for Employers
  • San Francisco Fair Chance Ordinance

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