Administrative Assistant
1 week ago
Responsibilities
• Organize and process data on a daily, weekly, and monthly basis for the Purchasing Department.
• Track supplier transactions and maintain accurate records.
• Generate, process, analyze, and track data related to part cost tracking, supplier on-time delivery performance, and request for quotation status.
• Create PowerPoint presentations for various purposes within the organization.
• Manage company assets at suppliers, including maintaining databases, issuing asset tags, confirming tool completion, and approving tool payments.
• Generate letters, surveys, and mass notifications to suppliers and communicate supplier responses to management.
• Generate purchase orders and sales orders, and maintain supplier databases.
• Organize charts, proofread documents, perform data entry tasks, and maintain filing systems.
• Coordinate event planning and arrange meals for special meetings.
• Adapt to changing responsibilities and manage special projects as required.• Applicant must have a minimum of 1 year of experience in an administrative role.
• Proficiency in the use of office software such as Microsoft Office Suite is critical.
• The ability to handle a variety of administrative tasks accurately and efficiently is a must.
• Excellent communication skills, both written and oral, are required.
• The ideal candidate will possess strong organizational skills and meticulous attention to detail.
• It's essential to have the ability to multitask and prioritize tasks based on urgency and importance.
• The candidate must have a proven track record in an administrative office setting.
• Experience with office equipment such as printers, copiers, and fax machines is beneficial.
• The ability to maintain confidentiality and handle sensitive information with discretion is a must.
• The candidate should have a proactive approach to problem-solving and the ability to work independently.
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