Front Desk Administrator

7 days ago


Minneapolis, United States Robert Half Full time
Job DescriptionJob Description

We are in the process of recruiting a Front Desk Administrator for a client located in Coon Rapids, Minnesota. This role is a key part of the team, responsible for a variety of administrative and front desk service tasks. The selected candidate will be the first point of contact for the clients and will ensure smooth operations. This is a contract role that will last about 4 months, and it involves working 48 hours a week, WITH OVERTIME PAY. This includes 9:00am to 1:00pm Saturdays.


Responsibilities:

• Answering and managing multiple phone lines efficiently

• Scheduling meetings for 10 employees and managing appointment rotation

• Keeping track of office supplies and replenishing when necessary

• Maintaining cleanliness and organization in common areas

• Welcoming clients and obtaining signatures

• Accepting dropped-off paperwork and logging it into the work queue

• Contacting clients for paperwork pick-up and assembling documents

• Making coffee and ensuring the refreshment area is well-stocked

• Sorting incoming mail and distributing it appropriately

• Checking and responding to emails in a timely manner

• Operating the dishwasher and ensuring cleanliness in the kitchen area

• Proven experience in Administrative Assistance

• Proficiency in Answering Multi-Line Phone System

• Strong Customer Service skills

• Experience with Data Entry tasks

• Excellent Interpersonal Skills

• Proficiency in Microsoft Outlook

• Experience in Organizing Files

• Ability to Schedule Meetings effectively

• Experience in maintaining and ordering Office Supplies

• Ability to sort and manage Incoming Mail efficiently


If you think you are a good fit please apply and give us a call at: 952-473-0442. Thank you



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