Facilities Coordinator

3 weeks ago

Washington, United States Robert Half Full time
Job DescriptionJob DescriptionWe are offering a contract for a permanent position as a Facilities Coordinator based in Toms River, New Jersey. As a Facilities Coordinator, you will play a key role in the daily operations of our facilities, working closely with clients, vendors, and contractors. You will be responsible for overseeing tasks and work orders, ensuring that all procedures and policies are adhered to.

Responsibilities:
• Collaborate with client representatives and fleet service providers to ensure understanding and implementation of all procedures, policies, and reporting formats.
• Address client inquiries and manage work orders effectively.
• Compile information reports to track performance and progress status.
• Organize work orders, proposals, department files, and other paperwork submitted by vendors related to fleet and site operational needs.
• Oversee outdoor activities related to the facility, such as waste disposal and recycling.
• Respond promptly and professionally to inquiries or complaints from clients, co-workers, and supervisors.
• Apply existing procedures to solve straightforward problems, exercising discretion within limits.
• Maintain clear communication, following instructions, short correspondence, and memos, and asking clarifying questions when necessary.
• Utilize Microsoft Office products, including Word, Excel, and Outlook for various tasks.
• Demonstrate strong organizational skills and maintain an inquisitive mindset.• Proficiency in reporting and ability to handle paperwork efficiently
• Competence in Microsoft Office Suites including Microsoft Excel, Word, and Outlook
• Strong understanding and experience in operations and procedures
• Ability to develop and implement policies effectively
• Supervisory skills and experience in managing vendors
• Excellent written and verbal communication skills for detail oriented correspondence
• Capability to monitor progress and adjust methods as needed
• Strong client relations skills and ability to handle complaints with detail orientation
• Knowledge of facilities management and coordination
• Understanding of salary structures and work orders
• Familiarity with A Plus and Mindset Software is considered beneficial
• Experience as a Facilities Coordinator or in a similar role
• Ability to effectively manage service providers.

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