Administrative Assistant
3 weeks ago
Responsibilities:
Answer main telephone lines, route calls or take detailed messages as required.
Tend to Firm’s common areas while performing light housekeeping duties daily (wiping tables, loading/unloading dishwasher, stocking printer paper, etc).
Setup tax returns in Workflow (accounting program).
Verification of tax returns in Autoflow (tax program).
Setup meetings for Principals and Managers.
Photocopy documents for internal staff as requested.
Maintain shredding of documents for staff.
Monitor and distribute faxes to firm staff as indicated while tending to urgent documents quickly.
Stamp, deposit, collect, sort and distribute mail in a timely manner daily.
Prepare, proof-read and revise letters and memos according to templates that meet Firm’s standards.
Order office and printing supplies.
Maintain list of other items (office snacks, etc) that need to be purchased.
Order staff lunches for Firm meetings, tax season, and other miscellaneous events as directed.
Other tasks as requested of staff (Principals to Administrative).
Requirements:
High school degree.
2+ years of experience in an administrative support role.
Demonstrate a detail oriented and reliable character with complete follow through on all tasks and projects.
Strong attention to detail and following processes in timely manner.
Exceptional verbal and written communication skills.
Friendly conversationalist who can make our visitors and clients feel welcome and is approachable for internal Staff.
Working knowledge of Microsoft Word and Excel (letter formatting, data entry, etc).
Strong desire to learn new programs with an interest in accounting related software.
Strong adherence to MRPR quality standards and core values.
Team player who enjoys working independently while also being part of the team.
Experience in Public Accounting, detail oriented Services, or accounting software is a plus, yet not required.• Have at least 2 years of experience in an administrative role within the accountancy industry.
• Skilled in managing inbound calls effectively.
• Demonstrated skills in providing exceptional customer service.
• Proven experience in data entry, including numeric data entry, with a high level of accuracy.
• Able to handle email correspondence professionally and promptly.
• Proficient in using office productivity software, including Word, Excel, Outlook, and PowerPoint.
• Experience in scheduling appointments, managing calendars, and coordinating meetings.
• Excellent written and verbal communication skills.
• Ability to multitask and prioritize workloads in a fast-paced environment.
• Strong organizational and time management skills.
• Attention to detail and problem-solving skills.
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