Property Administrator

1 month ago


Saint Paul, United States Robert Half Full time
Job DescriptionJob DescriptionWe are offering an opportunity for a Property Administrator in the Real Estate Property/Facilities Management industry. The position is based in Saint Paul, Minnesota, and offers a short-term contract employment opportunity. This role involves managing and maintaining property-related documents, assisting in property leasing procedures, and ensuring effective communication with tenants and property managers. The workplace is a fast-paced environment where efficiency and attention to detail are key.

Responsibilities:

• Manage and prepare all necessary paperwork related to resident files and move-in packets.
• Assist with the procedures for moving in and out, including conducting unit inspections.
• Ensure timely and accurate collection and posting of rent.
• Schedule appointments, show apartments, and assist in the application process for potential tenants.
• Handle incoming calls and greet visitors professionally.
• Conduct credit and criminal background checks for potential tenants and communicate the results promptly.
• Update all pertinent agencies and ensure all prospective residents are followed up in a timely manner.
• Maintain an up-to-date resident list and handle resident relations appropriately.
• Coordinate resident functions and work closely with resident services staff to meet individual and group needs.
• Conduct market surveys and analyze traffic sources and trends to ensure effective property advertising.
• Assist in maintaining the cleanliness and repair needs of common areas and office spaces.• Proficiency in data processing and data entry is essential
• Strong communication skills required for effective interaction with clients and team members
• Knowledge of the Yardi property management software is necessary
• Experience in leasing consultancy or real estate leasing is advantageous
• Excellent customer service skills to ensure client satisfaction
• Familiarity with the Home Affordable Foreclosure Alternatives Program (HAFA) is desirable
• Experience in commercial property management and property claims is required
• Previous work with a property management company is a plus
• Proficiency in Microsoft Office Suite is necessary
• Ability to adhere to compliance regulations in the real estate industry
• Knowledge of Canva for creating property visuals is beneficial.

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