Executive Assistant
5 days ago
We are offering a contract employment opportunity for an Executive Assistant in Lenexa, Kansas, 66219, United States. This role involves providing high-level support within an Architecture firm, requiring excellent organizational skills and a strong attention to detail.
Responsibilities:
• Efficiently manage the calendar by scheduling appointments and keeping track of meeting times and locations.
• Assist in the coordination of annual events, including travel and project information arrangements.
• Oversee the tracking of continuing education requirements and State Registrations.
• Handle word processing tasks such as drafting proposals, correspondence, and reports.
• Screen, route, and place phone calls as needed.
• Obtain necessary signatures for plans and documents.
• Arrange travel requirements including airfare, car rental, and hotel bookings.
• Maintain the company's calendar and contact list.
• Approve supply orders when required.
• Perform duties as assigned by the President, including organizing holiday dinners for employees and holiday gifts/cards for clients.
• Take charge of maintaining the President’s architect licenses, renewals of various professional memberships, and registration files\
• Proficiency in ADP - Financial Services• Demonstrated ability to use Concur
• Experience with CRM software
• Proven skills in Calendar Management
• Excellent Communication skills, both written and verbal
• Experience in organizing and coordinating Conference Calls
• Ability to draft and manage Correspondence
• Proven skills in Event Planning
• High level of discretion and confidentiality
• Ability to multitask and prioritize tasks
• Excellent time management skills
• Strong problem solving and decision making skills
• Ability to work independently and as part of a team
• Proficient in Microsoft Office Suite
• Strong organizational and planning skills in a fast-paced environment
• Exceptional attention to detail.
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Executive Assistant
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Executive Administrative Assistant
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Executive Assistant 4_Non-Cleared
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Medical Assistant
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Executive Line Cook
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