Executive Assistant

Job DescriptionJob DescriptionJob Title: Executive Assistant
Job Type: Full-Time
Salary: $60,000 - $80,000 per year
Benefits: 401(k) match, Flexible PTO, Immediate benefits eligibility

Job Summary:

We are seeking a highly motivated and organized Executive Assistant to provide top-level administrative support. The ideal candidate will excel in managing complex schedules, handling a high volume of communication, and coordinating multiple tasks in a fast-paced, dynamic environment. This role requires flexibility, a positive attitude, and excellent teamwork skills to collaborate effectively with other administrative professionals, ensuring smooth operations and contributing to the success of the leadership team.

Key Responsibilities:
Calendaring and Scheduling: Manage and maintain the executive's calendar, schedule appointments, meetings, and events, and resolve any scheduling conflicts promptly.
Email Management: Monitor, prioritize, and respond to emails on behalf of the executive, organizing them according to their preferred method.
Phone and Voicemail Screening: Screen incoming calls and voicemail, prioritize messages, and relay accurate information to the executive.
Meeting Coordination: Coordinate and prepare for meetings, ensuring all necessary materials are in place and confirming availability with other participants.
Follow-Up and Communication: Serve as a liaison between the executive and internal/external contacts, ensuring key initiatives and projects are progressing.
Administrative Support: Provide general administrative support, including document preparation, managing files, and handling confidential information.
Event Planning and Execution: Plan and coordinate events, ensuring smooth logistics and execution.

Qualifications:
Excellent communication skills (both written and verbal) to interact effectively with stakeholders at all levels.
Highly organized with the ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
Flexibility and adaptability to quickly learn new systems and remain calm under pressure.
Proactive problem solver with the ability to anticipate needs and take initiative.
Ability to collaborate with other administrative professionals and work as part of a team.
Experience planning and executing events, ensuring successful outcomes.

What We Offer:
Competitive salary between $60,000 - $80,000 per year.
401(k) match.
Flexible PTO and immediate eligibility for benefits.
A dynamic, fast-paced, and rewarding work environment.
A company deeply committed to fostering a supportive, inclusive, and collaborative workplace where every team member feels valued, respected, and empowered to succeed.
Work-life balance and flexible PTO to help you maintain a healthy personal and professional life.
Continuous learning opportunities to encourage personal and professional growth.
A culture where hard work is celebrated, success is recognized, and you feel like a valued member of a close-knit team.
Ranked consistently among the best places to work in the area, this organization is dedicated to creating and maintaining a positive, thriving environment for its employees.

How to Apply:
If you are a highly organized, proactive individual who thrives in a fast-paced environment and enjoys contributing to a positive company culture, we encourage you to apply. Submit your resume today to join a team that values dedication, collaboration, and success.

EEO/AA Employer/Vet/Disabled.

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

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Company DescriptionFounder and CEO, Janice Bryant Howroyd, is a North Carolina native who left her hometown in 1976 armed with $1500. Since then, she has dedicated her efforts to building an organization that is committed to keeping the humanity in Human Resources and Strategic, Inclusive Procurement.

Mrs. Howroyd’s commitment to excellence has grown ActOne Group to 33 countries, with over 17,000 clients and more than 2,800 employees. The largest woman-minority-owned workforce management company founded in the US, ActOne Group professionals bring expertise in delivering corporate HR initiatives to local and global markets.

Mrs. Howroyd was selected by former President Barack Obama to serve as a White House appointee and continues to serve under the current administration as an Ambassador of Energy. Mrs. Howroyd gives generously through funding and advocacy for STEM education, particularly for women and minorities.

Mrs. Howroyd leads her teams to build business success based on the ability to connect great companies with outstanding talent. Her passion for education, mentorship, and self-empowerment initiatives have earned her many professional and philanthropic recognitions. She is a sought–after speaker and media subject matter expert in her fields. Her book, The Art of Work: How to Make Work, Work for You, is available on Amazon.com.Company DescriptionFounder and CEO, Janice Bryant Howroyd, is a North Carolina native who left her hometown in 1976 armed with $1500. Since then, she has dedicated her efforts to building an organization that is committed to keeping the humanity in Human Resources and Strategic, Inclusive Procurement.\r
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Mrs. Howroyd’s commitment to excellence has grown ActOne Group to 33 countries, with over 17,000 clients and more than 2,800 employees. The largest woman-minority-owned workforce management company founded in the US, ActOne Group professionals bring expertise in delivering corporate HR initiatives to local and global markets.\r
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Mrs. Howroyd was selected by former President Barack Obama to serve as a White House appointee and continues to serve under the current administration as an Ambassador of Energy. Mrs. Howroyd gives generously through funding and advocacy for STEM education, particularly for women and minorities.\r
\r
Mrs. Howroyd leads her teams to build business success based on the ability to connect great companies with outstanding talent. Her passion for education, mentorship, and self-empowerment initiatives have earned her many professional and philanthropic recognitions. She is a sought–after speaker and media subject matter expert in her fields. Her book, The Art of Work: How to Make Work, Work for You, is available on Amazon.com.

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