Receptionist

1 month ago


San Jose, United States Robert Half Full time
Job DescriptionJob DescriptionWe are looking to bring a Receptionist onto our team, situated in San Jose, California. The role will involve a variety of tasks, ranging from answering phone calls to managing schedules, in a small office environment. The employment opportunity offers a contract to hire arrangement.

Responsibilities:

• Manage inbound and outbound calls, ensuring all communications are prompt and professional.
• Schedule and coordinate appointments, meetings, and events.
• Utilize MS Outlook to organize and manage calendars, emails, and contacts.
• Post updates and announcements on social media platforms such as Facebook.
• Maintain a proactive approach, taking initiative to foresee and handle tasks before they become necessary.
• Demonstrate an eagerness to learn and retain new information.
• Ensure all tasks are completed with a high level of attention to detail.
• Foster a positive workplace attitude, contributing to team morale and productivity.
• Utilize basic office skills to maintain an organized and efficient workspace.
• Handle other administrative duties as needed, contributing to the smooth operation of the office.• Proficiency in MS Outlook is required
• Must possess basic office skills
• Excellent verbal and written communication skills
• Ability to multitask and prioritize tasks effectively
• Strong organizational skills and attention to detail
• Ability to handle sensitive information with discretion
• Must be able to provide excellent customer service
• Ability to work in a fast-paced environment
• Experience in a receptionist or front office role is preferred
• Must have a high school diploma or equivalent education level
• Familiarity with office equipment such as printers, fax machines, and scanners
• Basic knowledge of office procedures and protocols
• Must have a professional demeanor and appearance
• Ability to work independently and as part of a team
• Must be punctual and reliable
• Basic knowledge of administrative and clerical procedures
• Must have the ability to handle stressful situations calmly and efficiently.
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