Project Assistant

3 weeks ago

Phoenix, United States Robert Half Full time
Job DescriptionJob DescriptionWe are seeking a Project Assistant to join our team in Phoenix, Arizona. In this role, you will be tasked with various administrative duties in line with the industry. The job function includes managing, organizing, and maintaining client files, assisting with HR tasks, and utilizing Excel for data management. This role offers a short term contract employment opportunity.

Responsibilities:
• Organize and manage client files, both paper and digital, ensuring smooth retrieval and accessibility.
• Assist in HR-related tasks, including conducting initial phone screens for potential candidates.
• Utilize Excel to manage, analyze, and present data effectively.
• Oversee the paperwork for 23 group homes, ensuring compliance with community organization standards.
• Maintain a well-organized filing system, incorporating both numeric and paper filing methods.
• Assist in administrative office tasks as needed, contributing to the overall efficiency of the team.
• Monitor the schedule and ensure adherence to the stipulated working hours.
• Collaborate with team members and contribute to team projects and tasks as required.
• Utilize strong organizational skills to ensure tasks are completed in a timely and efficient manner.
• Handle any additional project-related tasks as directed by the supervisor.• Proficiency in Paper Filing and Numeric Filing is required.
• Experience or involvement with Community Organizations is preferred.
• Must have strong Administrative Office skills.
• Excellent communication and interpersonal skills are necessary.
• Must have the ability to multitask and prioritize work effectively.
• Proficiency in Microsoft Office Suite, particularly Excel and Word, is required.
• Excellent organizational skills and attention to detail are expected.
• Must have the ability to work in a team environment as well as independently.
• High school diploma or equivalent is required.
• Prior experience in a similar role or administrative position is preferred.
• Must have the ability to maintain confidentiality of sensitive information.
• Must be punctual and reliable.
• Strong problem-solving skills are necessary.
• Must have the ability to learn new software and systems quickly.

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